City Council

EVANSTON CITY COUNCIL Second Regular M eeting October 16, 2018 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of October was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Sellers led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Council President W endy Schuler called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Councilm em bers Tim Lynch, Evan Perkes , Mike Sellers, and W endy Schuler. Mayor Kent W illiam s and Councilm em ber David W elling were excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Interim City Clerk, Nancy Stevenson; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Police Chief, Jon Kirby; Director of Parks and Recreation, Scott Ehlers; Associate Planner, DuW ayne Jacobsen; and W ater Treatm ent Plant Manager, Jeff Martin. Public W orks Director, Oop Hansen was excused. A group of interested citizens were also present. Approve Agenda Councilmember Lynch moved, Councilmember Sellers seconded, to approve the agenda. The m otion passed unanim ously with 4 yes votes: Lynch, Perkes, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held October 2, 2018 and the W ork Session M eeting held October 9, 2018 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Sellers seconded, to approve the follow ing bills for payment: October 3, 2018 to October 16, 2018 VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 Evanston Police Benevolent Payroll 216.00 Flex Share Payroll 2,296.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 34,636.86 Orchard Trust Payroll 808.35 Parks and Recreation Payroll 221.89 Vantage Point Payroll 443.90 Payroll Payroll 111,307.63 A+ Trophy Award 19.62 A-Core Inc Services 600.00 All W est Internet 1,333.84 Dennis M. Boal Contract 2,232.00 Civic Plus Hosting 3,735.18 Caselle Support/Upgrades 13,825.00 Yeti Parts 46.75 Auto Farm Parts 195.93 Cazin’s Supplies 321.37 City of Evanston Utilities 28,778.27 Concrete Conservation Liners 20,410.00 Verizon W ireless Cell Phones 485.50 CCI Network Utilities 185.70 Deru’s Glass W indows 5,925.00 Ellingford’s Cem ent 782.00 Chem tech-Ford Laboratories Testing 378.00 Century Link Utilities 1,723.08 Urban Renewal Agency Grant Passthrough 14,910.00 First Bank Visa 6,510.68 Fastenal Supplies 51.55 Forsgren Associates Services 1,629.95 Freeway Tire Tires 2,927.36 Frontier Psychological Association Evaluation 775.00 Gov’t Finance Officer Association Dues 190.00 Murdochs Supplies 151.95 Hach Com pany Supplies 11,504.16 Ferguson W aterworks Parts 447.55 K&K Construction Services 275.00 Kallas Autom otive Parts 3,882.35 Landm ark Services 80.00 Longhorn Construction Retainage Release 52,276.03 Matthew Bender Supplies 135.43 Mile High Turfgrass Supplies 1,131.00 Modern Cleaners Laundry Service 988.00 Morcon Industrial Supplies 476.40 Mitel Business System s Contract 1,860.00 Mountain W est Business Solutions Contract 592.46 Dom inion Energy Utilities 2,769.75 Mountain Music Supplies 89.90 Nalco Supplies 26,447.40 OT Excavation Services 4,300.00 Office Depot Supplies 1,224.95 Staker Parson Com panies Asphalt 571.15 Real Kleen Supplies 102.00 Rem ote Control System s Supplies 60.00 Rip’s Propane 23.60 Rocket Sanitation Services 160.00 Signalscape Support/Maintenance 1,813.50 Six States Parts 328.24 Skaggs Supplies 148.90 Paul R. Skog Services 2,224.00 Sm ith’s Food & Drug Supplies 1,072.92 Stateline Metals Services 752.83 Alsco Laundry Service 342.40 Tom ’s HVAC Maintenance 725.00 Thatcher Chem ical Supplies 4,782.69 Clayton B. Thom as Services 80.00 Uinta County Fire Protection Contract 51,808.50 Uinta County Herald Ads 1,034.00 Uinta County Solid W aste Landfill 21,776.10 Rocky Mountain Power Utilities 38,988.66 Uveon Technologies Supplies 1,695.00 Valley Kubota Parts 68.97 W yom ing W aste System s Services 209.98 W estar Printing Supplies 54.00 W estern W yom ing Beverages Supplies 72.40 W illiam son-Godwin Truck Body Parts 2,074.00 The Lum beryard Supplies 115.08 W yom ing Departm ent of Revenue Sales/Use Tax 3,320.57 Dana Kepner Parts 6,060.42 John E. Reid & Associates Registration 1,150.00 Creative Ink Im ages Supplies 490.59 Bluegrass Evanston Reim bursem ent 2,700.00 Golden Rule Services 38.00 Media Skills Marketing 19,579.00 Shipping Plus Shipping 28.72 Jessica Sim pson Refund 100.00 Crischten Angwin Refund 100.00 Rheta Charlton Refund 100.00 Alishia Proctor Refund 750.00 W right Express Fuel 13,222.46 Eskelson’s Roofing Maintenance 8,390.00 The m otion passed unanim ously with 4 yes votes: Lynch, Perkes, Sellers, Schuler. Revenue & Expenditure Report Councilmember Perkes moved, Councilmember Lynch seconded, to approve the Revenue and Expenditure Report for July 2018. The m otion passed unanim ously with 4 yes votes: Lynch, Perkes, Sellers, Schuler. Council Comments Councilm em ber Lynch welcom ed the Ottley Fam ily to the m eeting. Councilm em ber Sellers rem inded everyone of Hunters’ W idows Night this Thursday. Councilm em ber Schuler stated that this Friday is the last EHS hom e football gam e and encouraged everyone to go out and support the Evanston Red Devils.  Special Orders/City Council W ard II/Appointment Councilmember Perkes moved, Councilmember Lynch seconded, to declare a vacancy on the Evanston City Council W ard II, because of the resignation of Andy Kopp. The m otion passed unanim ously with 4 yes votes: Lynch, Perkes, Sellers, Schuler. Councilmember Lynch moved, Councilmember Sellers seconded, to appoint Ronald Tib Ottley to fill the Evanston City Council W ard II vacancy and to serve until the first City Council meeting in January 2019. The m otion passed unanim ously with 4 yes votes: Lynch, Perkes, Sellers, Schuler. The Evanston City Council Oath of Office was adm inistered to Ronald Tib Ottley by Interim City Clerk, Nancy Stevenson. Mr. Ottley then took his seat as a m em ber of the Governing Body. Resolution 18-70 Councilmember Perkes introduced Resolution 18-70. Councilmember Perkes moved, Councilmember Ottley seconded, to adopt Resolution 18-70. RESOLUTION 18-70: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO.2 FOR THE CITY VIEW W ATER MAIN REPLACEMENT PROJECT- PHASE I IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the City View W ater Main Replacem ent Project-phase I which is being constructed by Longhorn Construction, Inc.; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 2 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 2 for the City View W ater Main Replacem ent Project-phase I, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 2 on behalf of the City. PASSED, APPROVED AND ADOPTED the 16 th day of October, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: _______________________________ Nancy Stevenson, Interim City Clerk The m otion passed unanim ously with 5 yes votes: Lynch, Ottley, Perkes, Sellers, Schuler. Resolution 18-71 Councilmember Sellers introduced Resolution 18-71. Councilmember Sellers moved, Councilmember Lynch seconded, to adopt Resolution 18-71. RESOLUTION 18-71: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO W ETCO INC. TO PURCHASE MATERIALS AND UPGRADE VARIOUS COMPONENTS OF THE W ATER TREATMENT PLANT. W HEREAS, the City of Evanston has need to replace and upgrade certain equipm ent and com ponents of the W ater Treatm ent Plant; and W HEREAS, W etco Inc. has subm itted the best proposal to upgrade and install said equipm ent and com ponents; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. The City of Evanston is authorized issue a Purchase Order to W etco Inc. for the upgrade and installation of equipm ent and com ponents of the W ater Treatm ent Plant pursuant to the proposal which is attached hereto. Section 2. The Public W orks Superintendent is authorized to issue the Purchase Order on behalf of the City.  PASSED, APPROVED AND ADOPTED the 16 th day of October, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ______________________________ Nancy Stevenson, Interim City Clerk The m otion passed unanim ously with 5 yes votes: Lynch, Ottley, Perkes, Sellers, Schuler. Adjournment W ith no further business to be conducted at this tim e Council President Schuler adjourned the m eeting at 5:50 p.m . _________________________________ W endy Schuler, City Council President _______________________________ Nancy Stevenson, Interim City Clerk