City Council

EVANSTON CITY COUNCIL Second Regular Meeting February 19, 2019 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of February was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Councilmembers Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers, and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Clerk, Nancy Stevenson; City Treasurer, Trudy Lym; Police Chief, Jon Kirby; Director of Engineering & Planning, Dean Barker; Public Works Director, Gordon Robinson; Director of Parks and Recreation, Scott Ehlers; and Community Relations/Grant Writer, Mieke Madrid. A group of interested citizens were also present. Approve Agenda Councilmember D. Welling moved, Councilmember Ottley seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held February 5, 2019, and the Work Session Meeting held February 12, 2019 were approved as presented. Bills Councilmember Lynch moved, Councilmember Perkes seconded, to approve the following bills for payment: February 6, 2019 to February 19, 2019 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Beneficial Life Insurance Payroll 184.68 Blue Cross Blue Shield Payroll 137,243.40 Delta Dental Payroll 7,404.05 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 2,393.49 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 40,753.82 NCPERS Payroll 112.00 Orchard Trust Payroll 750.56 Parks and Recreation Payroll 180.55 The Hartford Payroll 282.80 Uinta County Court Payroll 204.26 Vantage Point Payroll 445.28 Vision Service Plan Payroll 958.92 WEBT Payroll 957.00 Wyoming Department of Employment Payroll 9,730.08 Wyoming Retirement Payroll 59,153.59 Payroll Payroll 127,982.53 All West Internet/Telephone 3,254.93 Dennis M. Boal Services 4,532.00 Caselle Support/Maintenance 3,424.00 Yeti Parts 1,365.27 Cazin’s Supplies 203.17 City of Evanston Utilities 2,414.94 Boot Barn Safety Boots 150.00 CCI Network Utilities 127.72 Norco Supplies 55.37 ESRI Maintenance 1,600.00 EZ Links Services 575.00 Ellingford’s Supplies 385.22 Eurofins Eaton Analytical Testing 890.00 Energy Laboratories Testing 2,048.50 Evanston Parks & Recreation City Subsidy 120,607.22 First Bank Visa 9,588.92 Fastenal Supplies 32.40 Freeway Tire Tires 4,575.52 Century Link Utilities 1,864.51 Hutchinson Oil Fuel 699.14 JComm Equipment 14,982.90 Kallas Automotive Parts 710.51 Modern Cleaners Laundry Service 661.95 Morcon Industrial Supplies 644.52 Dominion Energy Utilities 16,332.91 Myers/Anderson Services 1,569.50 Mail Finance Contract 3,293.58 Orange Whip Supplies 735.51 Proforce Law Enforcement Supplies 409.00 Real Kleen Supplies 2,830.18 Sirchie Finger Print Lab Supplies 354.68 Skaggs Companies Supplies 865.95 Paul R. Skog Services 4,736.00 Smith’s Food & Drug Supplies 432.41 Alsco Laundry Services 395.82 Tom’s HVAC Repairs 204.00 Uinta County Herald Ads 869.50 Uinta County Solid Waste Landfill Fees 22,259.40 Uinta County School District #1 Services 13,800.00 Rocky Mountain Power Utilities 27,053.11 Wyoming Waste Services 165.93 Westar Printing Supplies 134.00 The Lumberyard Supplies 62.46 WYOPASS Membership Dues 605.00 Uinta County Peace Officers Association Dues 310.00 Independent Software Solutions Supplies 60.00 Wyoming Department of Transportation Supplies 1,823.15 NAFTO Registration 650.00 Media Skills Marketing 21,875.00 Chad Lance Refund 100.00 Donald Eaton Refund 100.00 Wright Express Fuel 22,745.19 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Revenue & Expenditure Report Councilmember M. Welling moved, Councilmember Sellers seconded, to approve the Revenue and Expenditure Report for September, October and November 2018. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Council Comments Mayor Williams commented on a letter and a phone call he received from local legislators regarding a recent report from the State Auditors Department. The report showed that fees for City services are among the lowest in the state. The Mayor also thanked all the City Departments for doing their part to help keep the fees low. Councilmember Sellers again asked everyone to support local businesses and shop at home whenever possible. Consent Agenda Councilmember D. Welling moved, Councilmember Ottley seconded, to approve the following Consent Agenda: A Limited Malt Beverage Permit requested by The Arts, Inc. for the Celtic Festival at the Roundhouse and Railyards Complex on Friday, March 22, 2019 from 2:00 p.m. to 11:30 p.m. and Saturday, March 23, 2019 from 10:00 a.m. to 11:30 p.m. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 19-01 Councilmember Lynch sponsored Ordinance 19-01. Councilmember D. Welling moved, Councilmember Perkes seconded, to pass Ordinance 19-01 on first reading. ORDINANCE 19-01: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING, REPEALING SECTIONS 15-19., 15-20. AND 15-21. OF THE EVANSTON CITY CODE WHICH REGULATE GAMBLING. The motion passed unanimously on first reading with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling.  Resolution 19-01 Councilmember Lynch introduced Resolution 19-01. Councilmember Lynch moved, Councilmember D. Welling seconded, to adopt Resolution 19-01. RESOLUTION 19-01: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN ENGAGEMENT LETTER WITH WAREHOUSE TWENTY ONE TO CREATE A VARIETY OF MARKETING MATERIALS TO PROMOTE CITY-OWNED SITES AND STRUCTURES FOR BUSINESS DEVELOPMENT. WHEREAS, the City of Evanston has been awarded a grant from the USDA to create and disseminate a variety of marketing materials to promote city-owned sites and structures for business development; and WHEREAS, Warehouse Twenty One has submitted the best proposal to perform the work; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Engagement Letter between the City of Evanston, and Warehouse Twenty One for the completion of all work necessary to create a variety of marketing materials to promote city-owned sites and structures for business development as set forth in the Engagement Letter, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 19th day of February, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-02 Councilmember Sellers introduced Resolution 19-02. Councilmember Sellers moved, Councilmember Ottley seconded, to adopt Resolution 19-02. RESOLUTION 19-02: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A MANAGED SERVICE CONTRACT WITH CSI-NETWORKS TO PROVIDE CRITICAL UPDATES TO THE CITY’S TELEPHONE SYSTEM. WHEREAS, the City of Evanston and CSI-Networks have reached an agreement whereby CSI- Networks, would provide critical updates to the City’s telephone system; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Managed Service Contract with CSI-Networks, a copy of which is attached hereto, to provide critical updates to the City’s telephone system. PASSED, APPROVED AND ADOPTED this 19th day of February, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-03 Councilmember Perkes introduced Resolution 19-03. Councilmember Perkes moved, Councilmember M. Welling seconded, to adopt Resolution 19-03. RESOLUTION 19-03: A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A WYOMING WATER AND WASTEWATER MUTUAL AID AND ASSISTANCE AGREEMENT WITH OTHER AGENCIES TO PROVIDE MUTUAL AID AND ASSISTANCE FOR WATER AND WASTE WATER TREATMENT IN THE CASE OF AN EXTREME DISASTER. WHEREAS, the City of Evanston recognizes that disasters and emergencies are possible which would significantly impair a community’s ability to provide water and waste water treatment for its inhabitants; and  WHEREAS, such emergencies may require assistance in the form of personnel, equipment, and supplies from other water and wastewater utilities located outside of the community; and WHEREAS, the Wyoming Water and Wastewater Mutual Aid and Assistance Program enables its members to coordinate response activities and share resources during such emergencies; and WHEREAS, the Wyoming Homeland Security Act, Wyoming Statute §19-13-109, authorizes local entities to collaborate with other public and private agencies within the state to develop mutual aid arrangements for aid and assistance in case of disaster of extreme nature by entering into the Wyoming Water and Wastewater Mutual Aid and Assistance Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston, Wyoming is hereby authorized to enter into the Wyoming Water and Wastewater Mutual Aid and Assistance Agreement to participate in an intrastate program for mutual aid and assistance for water and waste water treatment in the event of a disaster of extreme nature. Section 2: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Wyoming Water and Wastewater Mutual Aid and Assistance Agreement, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 19th day of February, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-04 Councilmember Ottley introduced Resolution 19-04. Councilmember Ottley moved, Councilmember D. Welling seconded, to adopt Resolution 19-04. RESOLUTION 19-04: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZES THE EXECUTION OF THE SECOND AMENDMENT OF THE REAL ESTATE LEASE WITH OPTION TO PURCHASE ENTERED INTO WITH CLEAN ENERGY, A CALIFORNIA CORPORATION. WHEREAS, the City and Wyoming Northstar Incorporated entered into a Real Estate Lease with Option to Purchase, commencing on May 1, 2012, to lease real property and improvements, located on Lot 3 of Block 1 of the Union Center Addition to the City of Evanston, to operate a light manufacturing facility; and WHEREAS, pursuant to Section 18 of the Lease, Wyoming Northstar Incorporated has assigned all of its right title and interest in the Lease to Clean Energy, a California corporation, registered to do business in of Wyoming which is a parent company or a company under common ownership; and WHEREAS, the Lease has been previously amended to reduce the rent and to extend the term of the Lease to April 30, 2019, by the First Amendment of Real Estate Lease with Option to Purchase dated October 7, 2015; and WHEREAS, the Parties now desire to enter into this Second Amendment of Real Estate Lease with Option to Purchase which will reduce the monthly rent to be paid by the Clean Energy to $7,000.00 and extend the term of Lease for twenty four months, ending on April 30, 2021; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the attached Second Amendment of the Real Estate Lease with Option to Purchase with Clean Energy on behalf of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 19th day of February, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling.  Comments/Remarks Scott Ehlers announced that the new Golf Course Superintendent, David Woodruff will be starting next week. Public Participation Maryl Thompson invited everyone to attend the book signing for former Mayor Dennis Ottley’s most recent book “Evanston Wyoming Boom-Bust-Politics” on Friday, March 1st from noon to 4:00 p.m. at the Uinta Reality Office. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:58 p.m. ___________________________ Kent H. Williams, Mayor _______________________________ Nancy Stevenson, City Clerk