City Council

EVANSTON CITY COUNCIL Second Regular Meeting June 18, 2019 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember Perkes led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Councilmembers Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers, and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Clerk, Nancy Stevenson; City Treasurer, Trudy Lym ; Community Development Director, Rocco O’Neill; Police Chief, Jon Kirby; Director of Engineering & Planning, Dean Barker; Director of Parks and Recreation, Scott Ehlers; and Senior Planner, DuWayne Jacobsen. Public Works Director, Gordon Robinson was excused. A group of interested citizens were also present. Approve Agenda Councilmember M. Welling moved, Councilmember D. Welling seconded, to approve the agenda. The motion passed unanimously with yes 7 votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held June 4, 2019, and the Work Session Meeting held June 11, 2019 were approved as presented. Bills Councilmember Lynch moved, Councilmember Ottley seconded, to approve the following bills for payment: June 5, 2019 to June 18, 2019 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Beneficial Life Insurance Payroll 248.20 Blue Cross Blue Shield Payroll 139,610.18 Delta Dental Payroll 8,142.70 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 371.70 ING Life Insurance Payroll 13.20 NCPERS Payroll 112.00 Orchard Trust Payroll 750.56 Parks and Recreation Payroll 194.87 The Hartford Payroll 312.80 Vantage Point Payroll 445.28 Vision Service Plan Payroll 1,174.56 WEBT Payroll 979.00 Wyoming Dept. of Employment Payroll 15,256.57 Wyoming Retirement Payroll 91,118.03 Payroll Payroll 142,496.73 American Electric Repairs 225.00 All West Utilities 2,110.11 Dennis M. Boal Services 3,359.20 Caselle Support/Maintenance/Software 12,514.00 Cazin’s Supplies 326.84 CD’s Electric Electrical 1,950.45 Century Equipment Parts 2,660.00 City of Evanston Utilities 12,456.52 Codale Electric Supplies 1,186.10 Boot Barn Safety Boots 127.49 CCI Network Utilities 89.09 Cutler’s Supplies 464.95 Dash Medical Supplies 349.50 Deru’s Glass Repairs 395.00 EZ Links Services 575.00 Ellingford’s Supplies 104.40 Chemtech-Ford Laboratories Testing 250.00 Evanston Parks & Recreation Reimbursement 110,820.35 Evanston Renewal Agency Renewal Ball 1,680.00 Falcon Environmental Parts 2,446.51 First Bank Visa 12,307.02 Fastenal Supplies 84.77 Freeway Tire Tires 4,148.16 Goble Sampson Parts 456.95 Great Basin Turf Supplies 10,299.90 Murdochs Supplies 193.95 Green Source Supplies 1,135.00 Orson H Gygi Supplies 159.37 Hach Company Supplies 602.48 Holland Equipment Equipment 17,467.00 Hutchinson Oil Fuel 1,158.24 Sports World Supplies 2,905.34 Iworq Software 12,500.00 Intermountain Sweeper Parts 75.06 Floyd’s Truck Center Parts 182.72 Kallas Automotive Parts 1,615.18 Amanda R. Kirby Services 1,530.00 Landmark Repairs 327.00 Lambert Painting Striping 7,557.00 Main Street Deli Meeting Supplies 1,258.95 Lakeside Equipment Parts 15,594.00 Mile High Turf Supplies 1,327.00 MJB Animal Clinic Services 655.00 Modern Cleaners Laundry Service 422.85 Morcon Industrial Supplies 308.90 Dominion Energy Utilities 5,107.85 MCI Utilities 24.32 Myers/Anderson Services 1,569.50 Nu-Art Memorial Headstone 564.00 Neopost USA Postage 15,000.00 Office Products Dealer Supplies 646.44 Pops Privy Services 200.00 Parnell’s Glass Repairs 760.80 City of Evanston Reimbursement 166.77 Personnel Screening Testing/Training 535.00 Proforce Law Enforcement Equipment 429.00 Rip’s Propane 22.72 Safety Supply & Sign Signs 48.75 Shred-It USA Shredding 80.79 Six States Parts 171.86 Skaggs Supplies 513.32 Paul R. Skog Services 3,725.06 Smith’s Food & Drug Supplies 495.89 Standard Plumbing Parts 49.38 Stateline Metals Supplies 151.19 TechWest Services 7,894.00 Alsco Laundry Service 369.80 Sun Mountain Supplies 148.00 Sirius XM Radio Services 166.67 Superior Rental Equipment Rental/Supplies 1,958.38 Thatcher Chemical Supplies 5,630.47 TravisMathew Supplies 1,290.36 Trane Parts 1,262.25 Uinta County Jail/Dispatch Fees 66,767.78 Uinta County Herald Public Notices/Ads 2,385.25 Uinta County Solid Waste Landfill Fees 35,078.60 Century Link Utilities 1,380.61 Rocky Mountain Power Utilities 27,220.22 Utah Fire Equipment Inspection 398.35 VLCM Equipment 2,185.00 Wyoming Waste Systems Services 238.27 Xylem Water Solutions Parts 3,137.15 Warehouse Twenty-One USDA Marketing Project 12,500.00 Westar Supplies 2,374.00 Western Wyoming Beverages Supplies 373.50 Wheeler Machinery Parts 293.01 Water Tech Group Parts 1,383.95 Winnelson Parts 4,971.26 The Lumberyard Supplies 1,132.17 Wyoming Downs Sponsorship 600.00 One-Call of Wyoming Services 121.50 Wyoming Dept. of Revenue Sales/Use Tax 793.73 Utah/Yamas Controls License Renewals 2,216.00 Aspen Grove Nursery Trees 730.00 Creative Ink Images Promotional 1,258.40 J&J Nursery Trees 10,559.30 JC Golf Supplies 228.85 Vehicle Lighting Solutions Equipment 22,226.70 Wyoming Dept. of Transportation Supplies 2,351.86 Atkinson Sound Equipment 3,550.00 Professional Technologies Repairs 562.50 Golden Rule Services/Supplies 624.37 Kenneth West Service Award 100.00 Daniel Sowers Reimbursement 150.00 Kickin Grass Services 55.00 Chad Asay Service Award 100.00 Maria Bermudez Service Award 100.00 Ashby or Krystal McCort Refund 100.00 Maxine Clarke Reimbursement 250.00 Bob Liechty Service Award 100.00 Carol Wolfe Refund 100.00 Ernest Wayne Brumfield Refund 100.00 Mountain Prime 2018 LLC Refund 100.00 Wright Express Fuel 16,411.60 Joe Archuleta Services 50.00 The motion passed unanimously with yes 7 votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Council Comments Councilmember Sellers reminded everyone to shop locally whenever possible. He also commented on the new burger establishment that will be opening this week and encouraged everyone to support this new business. Mayor Williams reported on the WAM Convention he recently attended, stating that it was a great convention with a lot of good information. Public Hearing/Annual Budget 2019-2020 City Attorney, Dennis Boal conducted a public hearing to receive public information, input, comments, and concerns for a proposed modification to the budget for Fiscal year 2019 and the City of Evanston Fiscal Year 2019-2020 Annual Budget. City Treasurer, Trudy Lym, gave an overview and brief summary of the modifications and the upcoming budget. No one else addressed the issue and Mr. Boal closed the hearing. Consent Agenda Councilmember D. Welling moved, Councilmember Perkes seconded, to approve a Street Closure Permit requested by Rick Slagowski for a neighborhood 4th of July Block Party on Thursday, July 4, 2019 on Sage Street between 8th Street and 9tth Street, from 5:00 p.m. to 12:00 a.m.; and a Parade Route Permit requested by the EHS Alumni Association for the Annual Noise Parade on Saturday, July 6, 2019 beginning at 10:00 a.m. at the Uinta County Library Parking Lot and ending at Depot Square. The motion passed unanimously with yes 7 votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 19-05 Councilmember Perkes moved, Councilmember Lynch seconded, pass the Second Amendment of Ordinance 19-05. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Councilmember Ottley moved, Councilmember D. Welling seconded, to pass Ordinance 19-05 on second reading as amended. ORDINANCE 19-05: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 24-15.(b) OF THE CITY CODE TO SET FORTH THE PERMITTED AND CONDITIONALLY PERMITTED USES FOR THE COMMERCIAL AND BUSINESS DISTRICTS AND AMENDING SECTION 24-105 TO ADD THE DEFINITIONS OF LIGHT RENTAL SERVICE AND OFFICE. The motion to pass Ordinance 19-05 on second reading as amended, passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 19-06 Councilmember D. Welling moved, Councilmember Perkes seconded, to pass Ordinance 19-06 on second reading. ORDINANCE 19-06: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING ENACTING SECTION 24-108.1 OF THE CITY CODE AUTHORIZING THE PLANNING DEPARTMENT TO APPROVE THE TRANSFER OF A CONDITIONAL USE PERMIT AND AN EXISTING USE IN CERTAIN CIRCUMSTANCES. The motion to pass Ordinance 19-06 on second reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-29 Councilmember D. Welling introduced Resolution 19-29. Councilmember D. Welling moved, Councilmember Ottley seconded, to adopt Resolution 19-29. RESOLUTION 19-29: A RESOLUTION AUTHORIZING ADJUSTMENTS TO THE BUDGET OF THE CITY OF EVANSTON, WYOMING FOR FISCAL YEAR ENDING JUNE 30, 2019, AND ALLOCATING SUCH FUNDS AND EXPENDITURES AMONG THE FUNDS AND DEPARTMENTS AS DESCRIBED HEREIN. WHEREAS, the City of Evanston, Wyoming has previously adopted a budget for fiscal year ending June 30, 2019, which budget estimated revenues and appropriated said expenditures to the funds and departments of the city; and, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The following funds and departments shall have their appropriations revised for the fiscal year as shown: Departments Adjustment Adjustment GL Account Increase (Decrease) Number Expenditures GENERAL FUND Parks and Recreation - Subsidy $ 225,000.00 10-501-5719 LODGING TAX FUND Marketing and Promotions $ 50,000.00 71-446-9200 ECONOMIC REINVESTMENT FUND Roundhouse Stabilization Phase 2 $ 400,000.00 74-706-6104 TOTAL $ 675,000.00 Revenue: GENERAL FUND Reserves $ 225,000.00 10-395-1000 LODGING TAX FUND Reserves $ 50,000.00 71-395-1000 ECONOMIC REINVESTMENT FUND Donations $ 250,000.00 74-331-9000 Reserves $ 150,000.00 74-395-1000 TOTAL $ 675,000.00 Section 2: The terms and conditions of the original budget shall remain as passed unless otherwise amended. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling.  Resolution 19-30 Councilmember Lynch introduced Resolution 19-30. Councilmember Lynch moved, Councilmember Sellers seconded, to adopt Resolution 19-30. RESOLUTION 19-30: A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, PROVIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PROVIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR 2020. WHEREAS, on the 7th day of May 2019, the Treasurer of the City of Evanston, Wyoming, prepared from the Department Administrators and the Mayor and submitted to the City Council, a city budget for the 2020 fiscal year, beginning the 1st day of July 2019, and ending the 30th day of June 2020; and WHEREAS, the governing body has reviewed this budget in detail, and discussed with the Departmental Administrators concerning their individual budget requests and base budgets; and WHEREAS, a copy thereof was made available for public inspection at the office of the City Treasurer; and WHEREAS, notice of a public hearing, as required by Wyoming State Statute, on said budget, together with the summary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 11th day of June 2019; and WHEREAS, a public hearing was held on such Budget at the time and place specified in said notice, at which time all interested parties were given an opportunity to be heard; and WHEREAS, the governing body has adopted the following overall mission statements to guide the execution of the budget: (1) To ensure that all rules and regulations set forth by Evanston City Government are appropriate and pertinent to the quality of life of the residents of Evanston, Wyoming. (2) To expect a strong sense of accountability and dedication by all City employees to the people of Evanston, and to officially recognize those employees whose service to the citizens of Evanston reflect this goal. (3) To improve the overall communication and line of communication within the City. (4) To recognize and cultivate the importance of small businesses within Evanston, as well as to encourage industry to explore the resources in our community. (5) To stimulate proper management techniques so that the infra-structure of our City is functioning at the highest level of productivity. WHEREAS, the governing body has adopted an expenditure control budget approach which encourages city employees to provide services more efficiently and cost effectively, allowing department heads discretion to transfer operational budget allocations within a division. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending June 30, 2020. Section 2: The following appropriations as provided for by General Property Taxation 8 mills (approximately equal to $450,000) and other revenues, be made for the fiscal year ending June 30, 2020, and that the expenditures of each Department, Division, or program be limited to the amount herein appropriated: The following Department budget allocations shall be distributed to the various divisions by the department head, pursuant to Section 7 of this resolution: CITY COUNCIL CITY COUNCIL-ADMINISTRATION $188,468.33 EMERGENCY RESERVE $115,000.00 TOTAL $303,468.33 JUDICIAL JUDICIAL - ADMINISTRATION $178,624.14 EXECUTIVE EXECUTIVE - ADMINISTRATION $188,542.56 ATTORNEY $156,740.00 MAYOR'S CONTINGENCY $6,000.00 YOUTH CLUB FOR BOYS AND GIRLS $30,000.00 TOTAL $381,282.56 PLANNING/ENGINEERING PLANNING/ENGINEERING $303,799.34  TREASURY TREASURY $519,087.68 CLERK CLERK $185,882.93 COMMUNITY DEVELOPMENT URBAN RENEWAL $153,466.37 GENERAL SERVICES $1,104,615.15 COMMUNITY DEVELOPMENT $222,261.52 TOTAL $1,480,343.04 PARKS & RECREATION PARKS & REC ADMINISTRATION $1,960,800.00 GOLF COURSE $1,129,257.00 CEMETERY $332,177.00 TOTAL $3,422,234.00 POLICE POLICE - ADMINISTRATION $504,220.03 IT $324,024.03 INVESTIGATION $866,374.96 PATROL $1,824,801.63 SUPPORT $449,604.27 VOCA/VAWA/POLICE - GRANTS $303,975.53 TOTAL $4,273,000.45 PUBLIC WORKS PUBLIC WORKS - ADMINISTRATION $159,360.28 STREETS $1,361,869.50 WATER $2,229,232.44 WASTE WATER $1,198,754.77 ENVIRONMENTAL SERVICES/SANI $1,278,052.04 MV/SHOP $48,500.00 TOTAL $6,275,769.03 ECONOMIC REINVESTMENT ECONOMIC REINVEST EXPENSES $125,000.00 LODGING TAX LODGING TAX EXPENDITURES $351,800.00 CAPITAL OUTLAY GENERAL FUND CAPITAL OUTLAY $416,772.75 COM DEV CAPITAL OUTLAY $550,093.00 PARKS & REC CAPITAL OUTLAY $191,000.00 PWORKS CAPITAL OUTLAY $76,857.00 COMMUNITY GRANTS $659,112.00 COMMUNITY CONTRACTS $195,552.00 AIRPORT JPB $75,000.00 WATER FUND CAPITAL $1,621,000.00 WASTE WATER FUND CAPITAL $246,000.00 ENVIRONMENTAL SERVICES CAPITAL $391,000.00 GOLF COURSE CAPITAL $90,000.00 CEMETERY CAPITAL $28,000.00 ECONOMIC REINVESTMENT CAPITAL $0.00 TOTAL $4,540,386.75 SUMMARY GENERAL FUND $13,271,905.00 WATER FUND $3,850,232.44 WASTEWATER FUND $1,444,754.77 ENVIRONMENTAL SERVICES FUND $1,669,052.00 CEMETERY FUND $360,177.00 GOLF FUND $1,219,257.00 MOTOR VEHICLE FUND/INTERNAL SVC $48,500.00 ECONOMIC REINVESTMENT FUND $125,000.00 LODGING TAX FUND $351,800.00 TOTAL $22,340,678.21 See Attachment A Section 3: All operational and capital expenditures shall be made in conformance to the budget and the intent expressed by the governing body during the budget adoption process.  Section 4:Pursuant to the policy established by the governing body, the Treasurer shall maintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departments. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each department instructions specifying the method and form of reallocating their budgets in conformance to the standard classification system and pursuant to the appropriations authorized. Section 6: (a) Pursuant to the policy established by the Mayor, it shall be the duty of the Mayor to review all requisitions and other requests for expenditures submitted by a Department or agent of the City. After said review, the Treasurer shall at the minimum ensure that: (1) The request conforms to the approved budget and corresponding appropriations. (2) Funds are available to defray the requested expenditure. (3) The request is proper, legal and is in accord with City Policy and Procedures. (b)The Treasurer is further authorized to administer procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: (1) The department head may elect to transfer budget allocations within a division without prior approval. (2) The department head may elect to transfer budget allocations between divisions with prior approval of the mayor. (3) The department head may elect to transfer budget allocations from one department to another with the prior approval of the governing body. (4) Increases or decreases in budget allocations for personnel services require the prior approval of the Mayor. (5) Inter-departmental transfers, changes in Capital Outlay Budgets and inter-fund transfers require the prior approval of the governing body. (6) No transfer shall be made which has the effect of increasing any series, class, object or budget unless accompanied by a corresponding reduction in another series, class, object or budget. (7) Irrespective of amounts appropriated for personnel services, the governing body shall approve, by specific motion, the creation of any new permanent positions. This subparagraph does not apply to the hiring of seasonal, temporary, or intermittent employees working part-time or full-time. However, seasonal, temporary or intermittent employees working more than 120 calendar days must be approved by the governing body. (8) No expenditure shall be made from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent merit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall monitor revenues received and expenditures made by the City to determine the City's cash needs. When the Treasurer determines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or monthly fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each department to the level of expected revenues. In placing such restriction in effect, the Treasurer shall, consider as priority expenditures to preserve: (1) Commitments involving City bonded and loan indebtedness. (2) Obligations to Federal and State authorities. (3) Contractual arrangements to which the City is a party. (4) Personnel Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled meeting of any reductions ordered and the reasons prompting that action. Section 9: Projects, activities and programs authorized for which grants from the United States of America, State of Wyoming, Uinta County or any other source are to be used for payment of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the execution and administration of the budget for this fiscal year the following policy directions shall prevail. (A) The City will pay, on behalf of its full-time permanent employees, 12.94 percent (12.94%) of their gross salary to a Deferred Compensation Program or Wyoming Retirement Program. (B) Each employee covered by the terms and conditions of the health/medical, dental and optical insurance policy shall be required to contribute through a payroll deduction, an amount equal to 8.2 percent of the monthly insurance premium. Qualified Retiree employees who receive the retirement health insurance option shall be required to pay 80% of insurance premium as per the Personnel Policy. (C) The City will not participate financially in the payment of membership dues or fees on behalf of any employee unless the membership is granted in the name of the City of Evanston. The City will not contribute financially to the payment of any personal memberships. (D) Where statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of employment, the City will reimburse travel and associated costs related to attendance at schools, seminars or conferences when such attendance is for maintaining or advancing professional status or occupational certification.  (E) The City will reimburse employees up to $150 for protective footwear, as determined by the Department Administrator. Section 11: Attachment B is the fee schedule for the Fiscal Year beginning July 1, 2019 and is hereby adopted and made part of the budget resolution. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-31 Councilmember M. Welling introduced Resolution 19-31. Councilmember M. Welling moved, Councilmember Lynch seconded, to adopt Resolution 19-31. RESOLUTION 19-31: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ENTER INTO AN OPERATING AGREEMENT WITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION WITHIN THE CITY OF EVANSTON. WHEREAS, the City of Evanston the Evanston Parks and Recreation District have negotiated an agreement for the operation, management and regulation of recreation within the City of Evanston; WHEREAS, the City and the Recreation District have set the agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreement, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-32 Councilmember Sellers introduced Resolution 19-32. Councilmember Sellers moved, Councilmember Perkes seconded, to adopt Resolution 19-32. RESOLUTION 19-32: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A LEASE WITH THE EVANSTON CHILD DEVELOPMENT CENTER, INC., A WYOMING NON-PROFIT CORPORATION, (ECDC). WHEREAS, the governing body of the City of Evanston recognizes that it benefits the community to provide early childhood education and care for low income families and others; and WHEREAS, ECDC has for years provided such a service in city-owned buildings pursuant to Building Use Agreements; and WHEREAS, ECDC has an opportunity to obtain federal Head Start funds which could be used to substantially improve the buildings if the City enters into a long term lease for property currently being used by ECDC; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby approves and authorizes the Lease of the real property described in the attached Lease to Evanston Child Development Center, Inc., a Wyoming non-profit corporation, subject to the terms and conditions as set forth in said Lease.  Section 2: The Mayor and City Clerk are authorized to sign and attest the attached Lease with the Evanston Child Development Center, Inc., a Wyoming non-profit corporation to provide early childhood education and care for low income families and others. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ______________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-33 Councilmember Ottley introduced Resolution 19-33. Councilmember Ottley moved, Councilmember D. Welling seconded, to adopt Resolution 19-33. RESOLUTION 19-33: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT WITH THE WYOMING DEPARTMENT OF TRANSPORTATION TO PURCHASE AND STOCKPILE A SALT AND SAND MIXTURE. WHEREAS, the City of Evanston and the Wyoming Department of Transportation,(WYDOT), have negotiated an agreement whereby the City and WYDOT will cooperate in the purchasing and stockpiling a salt and sand mixture which can be used on city streets during the winter; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Cooperative Agreement between the City of Evanston and the Wyoming Department of Transportation a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-34 Councilmember M. Welling introduced Resolution 19-34. Councilmember M. Welling moved, Councilmember Perkes seconded, to adopt Resolution 19-34. RESOLUTION 19-34: A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH J-U-B ENGINEERS, INC. TO PROVIDE ENGINEERING SERVICES FOR THE EVANSTON WATER DITCH PIPE PROJECT. WHEREAS, the City of Evanston and J-U-B Engineers, Inc. have negotiated an agreement whereby J-U-B Engineers, Inc., will perform the services set forth in the Agreement for the Evanston Water Ditch Pipe Project; and WHEREAS, the City of Evanston and J-U-B Engineers, Inc. have set their agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and J-U-B Engineers, Inc., a copy of which is attached hereto, for engineering services necessary for the Evanston Water Ditch Pipe Project. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling.  Resolution 19-35 Councilmember Sellers introduced Resolution 19-35. Councilmember Sellers moved, Councilmember Lynch seconded, to adopt Resolution 19-35. RESOLUTION 19-35: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CONSOLIDATED PAVING & CONCRETE, INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE PAVEMENT OVERLAYS PROJECT. WHEREAS, the City of Evanston has a need to maintain its streets; and WHEREAS, Consolidated Paving & Concrete, Inc. submitted the low bid for the overlay of selected city streets; and WHEREAS, the City of Evanston and Consolidated Paving & Concrete, Inc. are prepared to enter into an agreement whereby Consolidated Paving & Concrete, Inc. will provide all materials and labor specified in the plans and specifications and the proposal documents for the Pavement Overlays Project in Evanston, Wyoming; and WHEREAS, the City of Evanston and Consolidated Paving & Concrete, Inc. have set their agreement in writing; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, as Owner, and Consolidated Paving & Concrete, Inc., as Contractor, a copy of which is attached, for completion of all work necessary for the Pavement Overlays Project in Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-36 Councilmember Perkes introduced Resolution 19-35. Councilmember Perkes moved, Councilmember D. Welling seconded, to adopt Resolution 19-36. RESOLUTION 19-36: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE JANET KINDLER ADDITION, A SUBDIVISION WITHIN THE CITY OF EVANSTON, WYOMING AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Janet Sue Kindler and Weston R. Barker, as Trustees of the Jae Dee Kindler Testamentary Trust created under the Last Will and Testament of Jae Dee Kindler dated November 12, 1996, and Janet Sue Kindler as Trustee of the Janet S. Kindler Revocable Trust dated April 6, 2001, (the “Subdivider”), has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Janet Kindler Addition, a subdivision located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, that: Section 1. The final plat of the Janet Kindler Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: The "Janet Kindler Addition" as it appears on the plat, is A tract of land in the NE ¼ of Section 19, T15N, R120W, 6TH P.M., in the City of Evanston, Uinta County, Wyoming, said tract being more particularly described as follows: BEGINNING at a point on the East line of said Section 19, said point of beginning lying S 0°10'30" E, 719.31 feet from the Northeast corner thereof; thence S 0°10'30" E, 514.92 feet along said East line; thence S 89°53'13" W, 138.29 feet; thence S 86°01'01" W, 45.10 feet; thence N 0°31'53" E, 100.52 feet;  thence S 82°44'30" W, 375.35 feet; thence N 9°07'51" W, 231.04 feet; thence S 73°26'09" W, 195.12 feet; thence N 43°15'18" W, 67.22 feet; thence N 73°29'49" E, 858.23 feet to the POINT OF BEGINNING. Said tract containing 5.338 acres, more or less Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 19-37 Councilmember Ottley introduced Resolution 19-37. Councilmember Ottley moved, Councilmember D. Welling seconded, to adopt Resolution 19-37. RESOLUTION 19-37: RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE SALE OF REAL AND PERSONAL PROPERTY AND THE EXECUTION AND DELIVERY OF A QUITCLAIM DEED AND BILL OF SALE TO RAILWORX LLC, A WYOMING LIMITED LIABILITY COMPANY. WHEREAS, the City of Evanston has advertised THE intended sale the real and personal property described below pursuant to W.S. 15-1-112; and WHEREAS, the City conducted a public auction to sell the real and personal property on June 6, 2019, in accord with the advertisement of intended sale; and WHEREAS, Railworx LLC submitted the high bid to purchase the property, in the sum of $250,000.00; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The sale of the real and personal property described below to Railworx LLC for the high bid is hereby accepted and approved. Said real and personal property being more particularly described as: Real Property: Lots 4, 5, 6, & 7 of Block 1 of the Evanston Rail Center Second Addition to the City of Evanston, Uinta County, Wyoming; TOGETHER WITH all buildings and improvements thereon and appurtenances thereto and all rights, privileges and hereditaments belonging or appertaining thereto; and SUBJECT to easements, rights-of-way, reservations, covenants and restrictions of record. Personal Property: All of the equipment currently located on the property which may include a Certified Cardinal Pitless Scale with loading ramp, a 250 HP Sellers Boiler and all underground infrastructure, a Williams Scotsman Modular 10 x 36 wRR (1995), a Portable Crude Oil Metering Cart, asphalt reclaimer, steam, condensate and product piping for nine rail tank cars on either track, and Track 826. Section 2: The Mayor and City Clerk are hereby authorized to execute a Quitclaim Deed and Bill of Sale conveying the above described real and personal property to Railworx LLC. PASSED, APPROVED AND ADOPTED this 18th day of June, 2019. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling.  Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:40 p.m. ___________________________ Kent H. Williams, Mayor _______________________________ Nancy Stevenson, City Clerk