City Council

EVANSTON CITY COUNCIL First Regular Meeting July 7th, 2020 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council Member D. Welling led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tib Ottley, Evan Perkes, David Welling, Mike Sellers, and Mikal Welling. Council Member Tim Lynch was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Clerk, Diane Harris; City Treasurer, Trudy Lym; Director of Engineering & Planning, Dean Barker; Public Works Director, Gordon Robinson; Community Development Director, Rocco O’Neill: Police Chief, Jon Kirby and Director of Parks and Recreation, Scott Ehlers. A group of interested citizens were also present. Approve Agenda Council member Perkes moved, Council member D. Welling seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Ottley, Perkes, D. Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the Special City Council Meeting held June 30th, 2020, and the City Council Work Session Meeting held June 30th, 2020 were approved as presented. Bills Council member M. Welling moved, Council member Sellers seconded, to approve the following bills for payment: June 30, 2020 to July 7, 2020 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Evanston Police Benevolent Payroll 240.00 Flex Share Payroll 2988.21 IRS Tax Deposit Payroll 44,524.33 Orchard Trust Payroll 603.32 Parks & Recreation Payroll 194.65 Vantage Point Payroll 446.66 Wyoming Retirement Payroll 95,008.14 Payroll Payroll 139,123.34 Dennis M. Boal Services 4,999.50 Cummins Rocky Mountain Services 2,852.00 First Bank Visa 11,826.31 Fastenal Parts 11.89 Kallas Automotive Parts 160.51 Amanda R. Kirby Services 2,272.50 Porters Fireworks 4th of July Fireworks 10,000.00 Real Kleen Janitorial Supplies 467.60 Rotational Molding of Utah Supplies 10,750.00 Smith’s Food & Drug Supplies 25.00 Tom’s HVAC Services 415.62 Century Link Utilities 56.96 Rocky Mountain Power Utilities 9,307.26 Lawrence’s Screen Printing Services 160.00 The motion passed unanimously with 6 yes votes: Williams, Ottley, Perkes, D. Welling, Sellers, M. Welling.  Council Comments Council member Ottley recognized John Porter and staff of Porter’s Fireworks for the City’s 4th of July fireworks display. Council member Perkes commented that he has heard only positive comments about Porter’s Fireworks display on the 4th. He also reminded everyone to continue to socially distance. Council member Sellers reiterated the comments about Porter’s Fireworks. He acknowledged the Cowboy Day’s Committee for their fund-raising efforts to make sure that the event will continue this year. He recognized the Evanston Police Department for apprehending suspects and enforcing nuisance ordinances around the City. Commented on the road projects in the City and how nice it will be when it is all done. Council member Sellers reminded everyone to be aware of anyone exhibiting stress due to Covid and that several businesses have been shut down. He reminded everyone to shop local. Council member M. Welling agreed with all the comments regarding Porter’s Fireworks display. Council member D. Welling recognized Porter’s and commented that the areas around the City where citizens were able to light off fireworks were picked up and everyone did a good job cleaning up. He commented that it was good to see that the Splash Pad had been busy. Mayor Williams recognized and expressed appreciation to the Chamber of Commerce for hosting the candidate forums. The upcoming forum on Wednesday, July 8th features the county commission candidates. Public Hearing/Liquor License City Attorney Dennis Boal conducted a public hearing to receive public comment regarding an application to transfer the ownership of a Retail Liquor License from BAD Company Inc., dba: Michael’s Bar and Grill to It’s All Good, LLC, dba: Munchies. Michael Ringer, President of BAD Company Inc., commented briefly on the transfer. Eugene Joyce questioned the process of licensing and usage of this particular license. No one else addressed the issue and the hearing was closed. Transfer/Liquor License/Evanston Golf Club Council member Perkes moved, Council member Sellers seconded, to table the motion to transfer ownership of a Retail Liquor License from BAD Company, Inc., dba: Michael’s Bar and Grill, to It’s All Good, dba: Munchies to the next meeting of the City Council. The motion passed with 5 yes votes: Williams, Perkes, D. Welling, Sellers, M. Welling; 1 opposed: Ottley. RESOLUTION 20-50 Council member D. Welling introduced Resolution 20-50. Council member D. Welling moved, Council member Ottley seconded, to adopt Resolution 20-50. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM XCELL ENGINEERING, LLC TO PROVIDE A GEOTECHNICAL EVALUATION FOR REAL ESTATE OWNED BY THE CITY AND BEING CONSIDERED FOR DEVELOPMENT. WHEREAS, the City owns certain real estate in the Union Center Addition which is being considered for future development; and WHEREAS, it is necessary to conduct a geotechnical evaluation of the real estate to enable a more accurate estimate of the costs of development; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is authorized to accept and execute and the City Clerk attest the attached Proposal with Xcell Engineering, LLC to conduct a geotechnical evaluation of real property owned by the City and located in the Union Center Addition, PASSED, APPROVED AND ADOPTED this 7th day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Ottley, Perkes, D. Welling, Sellers, M. Welling.  RESOLUTION 20-51 Council member Sellers introduced Resolution 20-51. Council member Sellers moved, Council member D. Welling seconded, to adopt Resolution 20-51. A RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR FEDERAL FUNDING THROUGH THE TRANSPORTATION ALTERNATIVES PROGRAM ADMINISTERED BY THE WYOMING DEPARTMENT OF TRANSPORTATION FOR THE CITY OF EVANSTON FOR THE PURPOSES OF THE EVANSTON ROUNDHOUSE TRAILHEAD ACCESS IMPROVEMENT PROJECT. WHEREAS, the governing body for the City of Evanston desires to participate in the Transportation Alternatives Program (TAP) to assist in funding this project; WHEREAS, the governing body for the City of Evanston recognizes the need for the project; WHEREAS, TAP requires that federal funding criteria be met, and the City of Evanston agrees to ensure satisfaction of all requirements; WHEREAS, the City of Evanston acknowledges that if funded, the TAP project shall be completed prior to December 31, 2023; WHEREAS, the governing body for the City of Evanston agrees to set aside a minimum of $122,629.00 as a line item in its budget for the required twenty percent (20%) local cash match on the project; WHEREAS, the governing body for the City of Evanston acknowledges TAP is funded on a reimbursement basis and all invoices must be 100% paid by the City of Evanston prior to reimbursement through TAP (80% Federal Reimbursement). The City of Evanston acknowledges that failure to comply with this requirement may result in cancellation of the award and repayment by the City of Evanston of all funds reimbursed. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY for the City of Evanston that: Section 1: A funding application requesting $490,516.00 in federal TAP funding be submitted to the Wyoming Department of Transportation – TAP for consideration to assist in funding for the City of Evanston project. Section 2: The Mayor, Kent H. Williams, is hereby designated as the Project Administrator, of City of Evanston to act on behalf of the governing body on all matters relating to this funding application. PASSED, APPROVED AND ADOPTED this 7th day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Ottley, Perkes, D. Welling, Sellers, M. Welling. Public Participation A citizen expressed concerns of the condition of Second Street. Even though the road is a private road, it is now becoming a public safety issue due to numerous and dangerous potholes. Mayor Williams recognized the issue and commented that the City would talk about it.  Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:06 p.m. ______________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk