City Council

EVANSTON CITY COUNCIL Second Regular Meeting July 21st, 2020 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. A member of the Boy Scouts of America led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling and Mike Sellers. Mikal Welling was excused. Staff members present at the start of the meeting were: City Treasurer, Trudy Lym; Director of Engineering & Planning, Dean Barker; Public Works Director, Gordon Robinson; City Clerk, Diane Harris; Community Development Director, Rocco O’Neill, Police Lieutenant Ken Pearson and Director of Parks and Recreation, Scott Ehlers. City Attorney, Dennis Boal and Police Chief Jon Kirby were excused. A group of interested citizens were also present. Approve Agenda Council member D. Welling moved, Council member Lynch seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers.. Approve Minutes The official record of proceedings for the City Council Meeting held July 7th, 2020 and the City Council Work Session Meeting held July 14th, 2020 were approved as presented. Bills Council member Perkes moved, Council member D. Welling seconded, to approve the following bills for payment: July 8, 2020 to July 21, 2020 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Beneficial Life Insurance Payroll 293.34 Blue Cross/Blue Shield Payroll 159,533.21 Delta Dental Payroll 8,315.45 Evanston Police Benevolent Payroll 240.00 Flex Share Payroll 2,607.66 IRS Tax Deposit Payroll 45,316.74 NCPERS Wyoming Payroll 128.00 Orchard Trust Payroll 953.32 The Hartford Payroll 345.30 Parks & Recreation Payroll 194.65 Vantage Point Payroll 106.66 Vision Service Plan Payroll 1,154.56 WEBT Payroll 1,012.00 Wyoming Dept of Workforce Services Payroll 6,021.46 Payroll Payroll 140,770.09 All West Phones/Internet 2,141.98 Beacon Services Services 496.00 Dennis M. Boal Services 3,010.50 Civic Plus Services 3,962.64 Caselle Support/Maintenance 1,939.00 Cazin’s Supplies 542.98 City of Evanston Utilities 17,045.72 CCI Network Utilities 87.98 Deru’s Glass Services 375.00 Chemtech-Ford Laboratories Testing 122.50 Energy Laboratories Testing 1,298.00 Forsgren Associates Services 232.00 Freeway Tire Tires 950.00 Murdochs Small Tools 347.34 Reladyne Supplies 457.32 IWORQ Renewal 6,500.00 Kallas Automotive Supplies 797.89 Amanda R. Kirby Services 1,395.00 Landmark Services 260.00 Chad Liechty Award 100.00 Morcon Industrial Parts 497.23 Mountain West Business Solutions Service Agreement 489.97 Dominion Energy Utilities 2,600.89 MCI Utilities 26.57 Northwest Scientific Supplies 217.09 Office Depot Supplies 318.00 Quality Engraving Services 90.00 Real Kleen Janitorial Supplies 832.60 ALSCO Laundry Service 378.70 Tom’s HVAC Services 847.20 Thatcher Chemical Supplies 4,491.80 TCF Equipment Finance Contract 4,445.39 Uinta County Jail/Dispatch Fees 65,892.85 Uinta County Herald Public Notices 1,346.65 Uinta County Solid Waste Landfill Fees 29,831.30 Century Link Utilities 1,385.32 Rocky Mountain Power Utilities 28,824.14 VLCM Supplies 68.00 Wyoming Waste Systems Dumpster Fees 238.89 Westar Printing Supplies 169.00 The Lumberyard Supplies 372.00 Wyoming Montana Safety Council Services 45.00 Wyoming Department of Revenue Sales/Use Tax 112.20 Prestige Flags Supplies 306.16 U.S.A. Blue Book Supplies 418.50 Professional Technologies Equipment 3,920.00 Whitney or Desiree Batt Refund 69.12 Louisa Pierce Refund 150.00 John Nash Refund 450.00 Austin Moon Refund 25.00 David Homer Refund 150.00 Lidia Garcia Refund 200.00 Tristan or Christine James Refund 100.00 Trackman Inc Equipment 24,995.00 South Valley Apartments DV Victim 300.00 Robert of Jennifer Obrocto Refund 100.00 Brenda Christopher Refund 100.00 Bailey Hallum Refund 750.00 Wright Express Fuel 11,206.12 Council Comments Council member Perkes reminded everyone to drive safely. There is extensive construction and many travelers within the City. Council member D. Welling recognized Parks and Recreation Director Scott Ehlers and staff for the success of the Peace Officers Annual Golf Tournament. He expressed appreciation to the Hole Sponsors. A few golfers from Utah attended. Everyone enjoyed themselves. Council member Sellers wished the Evanston Outlaws success at the State Tournament. He recognized what a great job the Public Works Department did finishing up the Splash Pad, it is busy every day. He mentioned that the Energy Assistance Program is expanding coverage. He recognized Dianne Keyes, a City employee for bringing to his attention excessive water usage at one of his properties. He appreciated her efficiency. Mayor Williams echoed the comments of the Council. Retail Liquor License Transfer Council member Lynch moved, Council member D. Welling seconded a Motion to remove from the table the Motion to transfer the ownership of a Retail Liquor License from BAD Company, Inc., dba: Michael’s Bar and Grill, to It’s All Good, LLC, dba: Munchies and to reopen the hearing. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. After discussion concerning the Retail Liquor License Transfer, Council member D. Welling moved, Council member Lynch seconded to transfer the ownership of a Retail Liquor License from BAD Company, Inc., dba: Michael’s Bar and Grill to It’s All Good, LLC, dba: Munchies The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-52 Council member Lynch introduced Resolution 20-52. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 20-52. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE WYOMING DEPARTMENT OF HEALTH TO PROVIDE CORONAVIRUS SURVEILLANCE THROUGH THE TESTING OF THE CITY’S UNTREATED WASTEWATER. WHEREAS, the City of Evanston has the opportunity to participate in a program conducted by the Wyoming Department of Health to ascertain the level of coronavirus that may exist in the community by testing its untreated waste water; and WHEREAS, the governing body has determined that it is in the public interest to participate in the program; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor is hereby authorized to sign and the City Clerk attest the Contract between the Wyoming Department of Health and the City of Evanston Wastewater Treatment Plant, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams , Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-53 Council member D. Welling introduced Resolution 20-53. Council member D. Welling moved, Council member Sellers seconded, to adopt Resolution 20-53. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH BH, INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE UNION CENTER SEWER MAIN EXTENSIONS PROJECT. WHEREAS, the City of Evanston has determined there a need to extend the mainline of the sewer in the Union Center to accommodate future development; and WHEREAS, BH, Inc. has submitted the lowest bid for the project; and WHEREAS, BH, Inc. is prepared to enter into an agreement whereby BH, Inc. will provide all materials and labor specified in the plans and specifications for the Union Center Sewer Main Extensions Project; and WHEREAS, the City of Evanston and BH, Inc. have set their agreement in writing; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT:  Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the attached Agreement between the City of Evanston, as Owner, and BH, Inc., as Contractor, for completion of all work necessary for the Union Center Sewer Main Extensions Project. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling and Sellers. RESOLUTION 20-54 Council member Ottley introduced Resolution 20-54. Council member Ottley moved, Council member Lynch seconded, to adopt Resolution 20-54. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A SERVICE AGREEMENT WITH iWORQ TO PROVIDE THE CITY WITH SOFTWARE SERVICES FOR THE PUBLIC WORKS DEPARTMENT. WHEREAS, the City of Evanston has a need to acquire software services which will enable citizens to engage in online application, permitting and licensing activities with the City’s Public Works Department; and WHEREAS, iWorQ has submitted a quote to provide the software necessary to enable the City to provide the online services at an attractive price; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Service Agreement with iWorQ, a copy of which is attached hereto, to provide software services which will enable citizens to engage in online application, permitting and licensing activities with the City’s Public Works Department. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling and Sellers. RESOLUTION 20-55 Council member Sellers introduced Resolution 20-55. Council member Sellers moved, Council member D. Welling seconded, to adopt Resolution 20-55. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE VETERANS OF FOREIGN WARS POST 4280 TO SUPPORT THE AMERICAN FLAG PROGRAM IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has traditionally contributed to the VFW Flag Program which displays the American Flag in the community on appropriate occasions;  NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract for Services with the Veterans of Foreign Wars Post 4280 to support the American Flag Program in the City of Evanston, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling and Sellers. RESOLUTION 20-56 Council member Perkes introduced Resolution 20-56. Council member Perkes moved, Council member D. Welling seconded, to adopt Resolution 20-56. A RESOLUTION AUTHORIZING THE SUBMISSION OF CORONAVIRUS RELIEF GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING. WHEREAS, the purpose of the City’s Coronavirus Relief Grant application is to recapture funds expended during the 2020 Coronavirus pandemic to purchase essential equipment and supplies necessary for public and employee safety; for employee salaries paid while mandated to quarantine; and for rental loses from city- owned public event/activity spaces; and WHEREAS, the governing body for the City of Evanston recognizes the need for the grant request and desires to participate in the Coronavirus Relief Grant Program; and WHEREAS, the Coronavirus Relief Grant Program requires that certain criteria be met, as described in the State Loan and Investment Board Rules and Regulations governing the program and to the best of the City’s knowledge this application meets the criteria; and WHEREAS, if any of the disbursed grant funds are later deemed to not comply with SLIB criteria or the criteria of the CARES Act, the City agrees to repay the ineligible grant funds within 15 days of such finding to the Office of State Land and Investments; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The City of Evanston hereby authorizes a Coronavirus Relief Grant application in the amount of $56,893.00 be submitted to State Loan and Investment Board for considered at the Board meeting after processing to assist in funding the Coronavirus Relief Grant. Section 2. The Mayor, Kent H. Williams and the Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston, Wyoming to act on behalf of governing body on all matters relating to this grant application. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers.  RESOLUTION 20-57 Council member Lynch introduced Resolution 20-57. Council member Lynch moved, Council member Sellers seconded, to adopt Resolution 20-57. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A CONTRACT FOR FISCAL YEAR 2021 WITH THE WYOMING OFFICE OF THE ATTORNEY GENERAL, DIVISION OF VICTIM SERVICES TO ENABLE THE POLICE DEPARTMENT TO OBTAIN GRANT FUNDS TO CONTINUE THE VICTIM SERVICES PROGRAM. WHEREAS, the City of Evanston Police Department has been awarded a grant from the Wyoming Office of Attorney General, Division of Victim Services which shall be used to continue the services of a Spanish-speaking advocate for victims and provide other services to victims to assist in the prevention and prosecution of crime; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor and Chief of Police are hereby authorized to sign a Contract for Fiscal Year 2021 with the Wyoming Office of Attorney General, Division of Victim Services to enable the Evanston Police Department to obtain a grant funds to continue the services of a Spanish-speaking advocate for victims and provide other victim services. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-58 Council member Ottley introduced Resolution 20-58. Council member Ottley moved, Council member D. Welling seconded, to adopt Resolution 20-58. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH COWBOY DAY’S INCORPORATED, A WYOMING NON PROFIT CORPORATION. WHEREAS, the City of Evanston has a strong interest in promoting tourism within the community; and WHEREAS, Cowboy Day’ Incorporated increases tourism within the community by providing the Cowboy Days Rodeo in Evanston, Wyoming, each year; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with Cowboy Day’s Incorporated, a Wyoming non profit corporation, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020.  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-59 Council member Perkes moved, Council member Ottley seconded, to table Resolution 20-59 to the first meeting in August (August 4th). RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ARTS, INC. D/B/A YOUNG MUSICIANS TO PROVIDE MUSIC EDUCATION AND CULTURAL ACTIVITIES AND OPPORTUNITIES FOR THE YOUTH. WHEREAS, the City of Evanston has a need to provide music education and cultural activities and opportunities; and WHEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide music education and cultural activities and opportunities for the youth of the community; and WHEREAS, the Young Musicians was formed in part to provide such education and activities for the youth of the community, including the low-income and disadvantaged youth of the City of Evanston, Wyoming; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, and Arts, Inc. D/B/A Young Musicians for educational, cultural activities and opportunities for youth in Evanston, Wyoming. The motion to table Resolution 20-59 passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-60 Council member Lynch introduced Resolution 20-60. Council member Lynch moved, Council member D. Welling seconded, to adopt Resolution 20-60. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE EVANSTON YOUTH CLUB FOR BOYS AND GIRLS, A WYOMING NON PROFIT CORPORATION. WHEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide education and other formal activities for the youth of the community when school is not in session; and WHEREAS, the Evanston Youth Club for Boys and Girls was formed in part to provide such education and activities for the youth during non-school hours; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with the Evanston Youth Club for Boys and Girls, a Wyoming non profit corporation, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020.  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-61 Council member D. Welling introduced Resolution 20-61. Council member D. Welling moved, Council member Sellers seconded, to adopt Resolution 20-61. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE EVANSTON CHAMBER OF COMMERCE. WHEREAS, the Chamber was formed in part to promote the business climate, community resources and touris attractions of the City of Evanston, Wyoming; and WHEREAS, promotions and activities by the Chamber increase tax revenue for the City and are in the best interests of its citizens; and WHEREAS, the City desires to have tha Chamber initiate and continue such promotional services. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with the Evanston Chamber of Commerce, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: __________________________________ Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-62 Council member Perkes introduced Resolution 20-62. Council member Perkes moved, Council member Lynch seconded, to adopt Resolution 20-62. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE UINTA COUNTY HUMAN SERVICE BOARD TO PROVIDE HUMAN SERVICES FOR THE CITIZENS OF EVANSTON. WHEREAS, the City of Evanston desires to assist, by providing funding, to the Uinta County Human Services Board, in the provision of human services for the citizens of the City of Evanston. NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The City of Evanston is authorized to execute the Contractual Agreement with the Uinta County Human Services Board, a copy of which is attached hereto. Section 2. The Mayor and City Clerk are authorized to sign and attest the agreement on behalf of the City of Evanston.  PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. RESOLUTION 20-63 Council member Ottley introduced Resolution 20-63. Council member Ottley moved, Council member Sellers seconded, to adopt Resolution 20-63. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A GRANT AGREEMENT WITH THE UNITED STATES OF AMERICA THROUGH THE FEDERAL AVIATION ADMINISTRATION TO OBTAIN GRANT FUNDS TO RECONSTRUCT THE GENERAL AVIATION APRON AND INSTALL PERIMETER FENCING AT THE EVANSTON-UINTA COUNTY AIRPORT. WHEREAS, the Evanston-Uinta Airport Joint Powers Board has been awarded a grant from the Federal Aviation Administration which is to be used to reconstruct the aviation apron and install perimeter fencing at the Evanston-Uinta County Airport; and WHEREAS, it is necessary for the City of Evanston to accept and execute a Grant Agreement with the Federal Aviation Administration in order to receive the federal grant funds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby accepts and authorizes the execution of the Grant Agreement with the Federal Aviation Administration to reconstruct the general aviation apron and install perimeter fencing at the Evanston-Uinta County Airport Burns Field. Section 2: The Mayor and City Clerk are hereby authorized to sign and attest the Grant Agreement with the Federal Aviation Administration on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 21st day of July, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. Comments, Remarks from Departments Community Development Director, Rocco O’Neill mentioned that the new Economic Website has launched - businesswyoming.com. He also reminded everyone that the Business Council is releasing additional funds for small businesses. Director of Public Works, Gordon Robinson mentioned that the street construction on Harrison, City View and Yellow Creek Road is all underway and going well.  Public Participation Kayne Pyatt commented on how the new work on Harrison had decreased the turning area onto Main Street. It was explained that it was due to the traffic signal. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:39 p.m. ______________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk