City Council

EVANSTON CITY COUNCIL First Regular Meeting August 4th, 2020 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of August was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers, and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Clerk, Diane Harris; City Treasurer, Trudy Lym; Director of Engineering & Planning, Dean Barker; Public Works Director, Gordon Robinson; Community Development Director, Rocco O’Neill: Police Chief, Jon Kirby. Director of Parks and Recreation, Scott Ehlers was excused. A group of interested citizens were also present. Approve Agenda Council member D. Welling moved, Council member M. Welling seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held July 21st, 2020, and the City Council Work Session Meeting held July 28th, 2020 were approved as presented. Bills Council member Lynch moved, Council member Ottley seconded, to approve the following bills for payment: July 22, 2020 to August 4, 2020 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Beneficial Life Insurance Payroll 293.34 Blue Cross/Blue Shield Payroll 160,367.00 Delta Dental Payroll 8,174.90 Evanston Police Benevolent Payroll 240.00 Flex Share Payroll 2,988.21 IRS Tax Deposit Payroll 44,618.39 NCPERS Wyoming Payroll 128.00 Orchard Trust Payroll 953.32 The Hartford Payroll 345.30 Parks & Recreation Payroll 194.65 Vantage Point Payroll 106.66 Vision Service Plan Payroll 1,164.99 WEBT Payroll 1,012.00 Wyoming Dept of Workforce Services Payroll 5,789.66 Wyoming Retirement Payroll 64,198.24 Payroll Payroll 152,575.86 Dennis M. Boal Services 2,997.00 Yeti Parts 39.55 CD’s Electric Services 142.00 Verizon Wireless Cell Phones 767.55 Norco Supplies 52.34 Ellingford’s Services 1,272.50 Chemtech-Ford Laboratories Testing 367.60 Energy Laboratories Testing 376.00 Evanston Parks & Recreation Reimbursement/City Subsidy 151,533.05 Evanston Uinta County Airport Contract 18,750.00 Fastenal Company Parts 150.76 Murdochs Supplies 379.20 Floyd’s Truck Center Parts 27.38 Kallas Automotive Parts 1,244.91 Amanda R. Kirby Services 2,340.00 Lexis Nexis Matthew Bender Supplies 181.31 Mountain West Business Solutions Contract 539.58 Orange Whip Supplies 546.20 Office Products Dealer Supplies 259.84 Real Kleen Janitorial Supplies 1,344.70 Rip’s Grocery Supplies 13.28 Shred-It USA Services 85.44 Smith’s Food & Drug Supplies 189.00 Stateline Metals of Wyoming Parts 51.97 To Golf Supplies 1,910.00 Two Guys Flooring Services 285.00 Rocky Mountain Power Utilities 15,657.87 Wal-Mart Supplies 1,513.73 Westar Printing Supplies 19.01 Western Wyoming Beverages Services 649.60 Wyoming Association Dues 15,893.60 One-Call of Wyoming Tickets 121.50 Young Ford Parts 10,278.96 Yamaha Motor Corp Contract 3,495.25 JC Golf Accessories Supplies 705.66 Eisinger-Smith Inc Supplies 1,428.99 Kickin Grass Services 55.00 McKinzee Walker Refund 475.00 Jessica Chandler Refund 250.00 Allan Dancer Refund 30.00 Gloria Herrera Refund 700.00 Bradley Gardner Refund 10.00 Wyatt Day Refund 400.00 Richard B. Taylor Restitution 200.00 Ryan Hofer Refund 400.00 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Council Comments Council member Lynch reminded everyone to stay safe. Council member Sellers congratulated the Evanston Outlaws for winning the AA West Title. He recognized the numerous projects going on around town. He commented on how much better the roads will be after they are done. Presentation A Certificate of Recognition was presented to Evanston Urban Renewal Agency from the National Main Street Center and Wyoming Main Street as a 2020 Main Street America Accredited Program. A Certificate of Appreciation was presented to the Mayor and City Council for their support of Evanston Urban Renewal Agency/Main Street by the Urban Renewal Agency. Consent Agenda Council member D. Welling moved, Council member Perkes seconded, to approve the following Consent Agenda: Limited Malt Beverage Permit requested by Gabriela Blevins for the VFW Softball Tournament at the Overthrust Ball Fields for the following dates and times: Friday, Aug 14, 2020 7:00 am to 12:00 am Saturday, Aug. 15, 2020 8:00 am to 12:00 am Sunday, Aug. 16, 2020 8:00 am to 6:00 pm Limited Malt Beverage Permit requested by Gabriela Blevins for the Never Enough Suicide Awareness Softball Tournament at the Overthrust Ball Fields for the following dates and times: Friday, Sept. 11, 2020 7:00 am to 12:00 am Saturday, Sept. 12, 2020 8:00 am to 12:00 am Sunday, Sept. 13, 2020 8:00 am to 6:00 pm Open Container and Street Closure Permit requested by Main Street Promotions for the Main Street Amazing Race on Friday, August 21, 2020 on Main Street from 9th Street to 11th Street, from 4:30 pm to 8:30 pm. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 20-59 Council member Lynch moved, Council member D. Welling seconded, to remove from the table Resolution 20-59. The motion to remove Resolution 20-59 from the table passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ARTS, INC. D/B/A YOUNG MUSICIANS TO PROVIDE MUSIC EDUCATION AND CULTURAL ACTIVITIES AND OPPORTUNITIES FOR THE YOUTH. WHEREAS, the City of Evanston has a need to provide music education and cultural activities and opportunities; and WHEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide music education and cultural activities and opportunities for the youth of the community; and WHEREAS, the Young Musicians was formed in part to provide such education and activities for the youth of the community, including the low-income and disadvantaged youth of the City of Evanston, Wyoming; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, and Arts, Inc. D/B/A Young Musicians for educational, cultural activities and opportunities for youth in Evanston, Wyoming. Council member Perkes moved, Council member Ottley seconded, to table Resolution 20-59 to the second meeting in August (August 18th). The motion to table Resolution 20-59 passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 20-64 Council member M. Welling introduced Resolution 20-64 Council member M. Welling moved, Council member Sellers seconded, to adopt Resolution 20-64. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A WELL DRILLING AGREEMENT AND RELEASE OF CLAIMS WITH DAVID M. EUGSTER AND COLLEEN D. EUGSTER. WHEREAS, on or about the 7th day of July, 1965, Myers Land and Livestock Company conveyed to the City a Right of Way and Easement which was recorded with the Uinta County Clerk on July 9, 1980, in Book 367, page 221, (the “Easement”);and WHEREAS, the Easement was conveyed so that the City could construct and operate a water pipeline across land owned by Myers Land and Livestock Company; and WHEREAS, as part of the consideration for the Easement, the City agreed to construct, operate and maintain a four inch water service main of sufficient capacity to serve two domestic water services from the new pipeline to the ranch headquarters of Myers Land and Livestock Company as then located, and to provide two domestic water services without cost or charge; and WHEREAS, David M. Eugster and Colleen D. Eugster may be a successor in interest of Myers Land and Livestock Company; and WHEREAS, the City no longer uses the water pipeline because it has a new river intake structure and water pipeline to provide water to the community; and WHEREAS, the old intake structure and pipeline providing the water to the Eugster household are aged and unreliable; and  WHEREAS, the Parties desire to enter into this agreement to provide the Eugster household with a different source of domestic water by drilling and completing a well for domestic water use; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston approves and authorizes the execution of the Well Drilling Agreement and Release of Claims with David M. Eugster and Colleen D. Eugster, a copy of which is attached hereto. Section 2: The Mayor and City Clerk are authorized to sign and attest the Well Drilling Agreement and Release of Claims on behalf of the City. PASSED, APPROVED AND ADOPTED this 4th day of August, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling RESOLUTION 20-65 Council member Lynch introduced Resolution 20-65. Council member Lynch moved, Council member D. Welling seconded, to adopt Resolution 20-65. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 01 FOR THE UNION CENTER SEWER MAIN EXTENSIONS PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the Union Center Sewer Main Extensions Project which is being constructed by BH, Inc.; and WHEREAS, the governing body has determined that it is in the public’s interest to approve Change Order No. 01 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, as follows: Section 1. Change Order No. 01 for the Union Center Sewer Main Extensions Project, a copy of which is attached hereto, is approved. Section 2. The City Engineer and Mayor are authorized to approve Change Order No. 01 on behalf of the City. PASSED, APPROVED AND ADOPTED this 4th day of August, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling  Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:49 p.m. ______________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk