City Council

EVANSTON CITY COUNCIL Second Regular Meeting November 17th, 2020 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of November was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling and Mikal Welling. Mike Sellers was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; Director of Engineering & Planning, Dean Barker; Senior Planner, DuWayne Jacobson; Public Works Director, Gordon Robinson; City Clerk, Diane Harris; Community Development Director, Rocco O’Neill; Grant Writer/Community Relations, Meike Madrid; Police Chief Jon Kirby and Evanston Parks and Recreation Manager, Brad Hatch. Director of Parks and Recreation, Scott Ehlers was excused. A group of interested citizens were also present. Approve Agenda Council member D. Welling moved, Council member M. Welling seconded, to approve the agenda . The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held November 3rd, 2020, and the City Council Work Session Meeting held November 10th, 2020 were approved as presented. Bills Council member Lynch moved, Council member Perkes seconded, to approve the following bills for payment: November 4, 2020 to November 17, 2020 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Evanston Police Benevolent Payroll 240.00 IRS Tax Deposit Payroll 47,148.52 Orchard Trust Payroll 953.32 Parks & Recreation Payroll 200.90 The Hartford Payroll 308.30 Vantage Point Payroll 106.66 Vision Service Plan Payroll 1,209.29 WEBT Payroll 979.00 Wyoming Retirement Payroll 94,408.91 Payroll Payroll 131,075.47 Amsterdam Printing Supplies 228.81 All West Phones/Internet 2,354.54 OldCastle Precast Parts 932.00 Ameri Tech Equipment Parts 930.41 Dennis M. Boal Services 3,523.50 Caselle Support/Maintenance 1,969.00 Cazin’s Parts 773.58 CD’s Electric Electrical 545.67 City of Evanston Utilities 9,033.83 Cleveland Golf Supplies 109.71 CCI Network Utilities 84.58 Epec Golf Supplies 265.00 Ellingford’s Parts 14.95 Chemtech-Ford Laboratories Testing 348.00 Evanston Parks & Recreation Reimbursement/City Subsidy 162,922.06 First Bank Visa 15,509.29 Freeway Tire Services 15.00 Gear for Sports Supplies 109.35 Golden Shovel Agency Contract 8,787.50 Murdochs Supplies 47.43 Kallas Automotive Parts 2,157.60 Amanda R. Kirby Services 1,710.00 Landmark Services 260.00 Morcon Industrial Parts 127.97 Larry Muir Reimbursement 100.00 Mtn West Business Solutions Equipment/Service Agreement 38.70 Dominion Energy Utilities 7,232.99 MCI Services 20.02 Novus Glass Services 594.46 OT Excavation Services 1,640.00 Pine Top Engineering Services 977.50 Planet Technologies Software 10,035.60 Proforce Law Enforcement Equipment 1,729.60 Real Kleen Janitorial Supplies 169.75 Redi Services Services 33,346.00 Rocky Mountain Turf Equipment 53,952.68 Six States Distributors Parts 93.55 Skaggs Uniforms 2,591.65 Standard Plumbing Parts 19.80 Alsco Laundry Services 584.36 Superior Rental Parts 177.00 Team Laboratory Chemical Supplies 2,587.50 Titleist Supplies 842.01 TCF Equipment Contract 4,445.39 Uinta County Fire Protection Contract 55,819.50 Uinta County Solid Waste Landfill Fees 29,359.90 Century Link Utilities 1,402.81 Rocky Mountain Power Utilities 31,739.12 Wyoming Waste Systems Dumpster Fees 238.89 Westar Printing Supplies 540.28 The Lumberyard Supplies 857.56 Wyoming Financial Insurance Notary Bond 50.00 Wyoming Department of Revenue Sales/Use Tax 977.30 JC Golf Accessories Supplies 73.04 Callaway Golf Supplies 228.38 Vehicle Lighting Solutions Parts 15,313.91 Atkinson Sound Equipment 6,518.50 Shipping Plus Services 77.71 The Bugnappers Services 670.00 Condrey & Associates Services 225.00 South Valley Apartments Restitution 1,040.80 Noel Donnelly Restitution 125.00 Austin Nolan Refund 100.00 MC Properties Reimbursement 6,250.00 Norman Mendoza Refund 100.00 Alexis Cook Refund 400.00 Tosha Scott Refund 150.00 Talynn or Dallin Willis Refund 48.55 Wright Express Fuel 11,362.02 Business Solutions Group Supplies 165.58 The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. Consent Agenda Council member Ottley moved, Councilmember D. Welling seconded, to approve the following Consent Agenda: Parade Route Permit requested by Main Street Promotions and Rachel Reifon for the Annual Parade of Lights on Thursday, December 3rd, 2020, beginning at 6:00 p.m. at the Uinta County Library parking lot on Main Street. The parade will go down Main Street to the Machine Shop Parking Lot, turn around and go down Main Street back to the Library Parking Lot and disperse. Open Container Permit requested by Main Street Promotions and Rachel Reifon for the Annual Downtown Open House on Main Street from 9th Street to 11th Street and 10th Street from Front Street to Main Street on Thursday, December 3rd, 2020, from 5:00 p.m. to 8:30 p.m. Parade Route Permit requested by the Urban Renewal Agency for the Jingle Bell Jaunt 5K Fun Run/Walk on Saturday, December 5th, 2020, beginning at 9:00 a.m. at the Strand Theater. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling.  Award Bid Council member Lynch moved, Council member Perkes seconded the Motion to award the bid for a 2020 or newer 5500 Truck with Dump Bed to the apparent low bidder, Yeti & Jackson Hole Ford in the amount of $57,868.00. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. Ordinance 20-15 Council member Perkes sponsored Ordinance 20-15. Council member D. Welling moved, Council member Ottley seconded, to pass Ordinance 20-15 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM A PUBLIC ZONE TO A LIGHT INDUSTRIAL DEVELOPING ZONE, FOR A PORTION OF LOT 1, BLOCK 2 OF THE UNION CENTER 2nd ADDITION AS REQUESTED BY THE CITY OF EVANSTON. The motion to pass Ordinance 20-15 on first reading passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. Ordinance 20-16 Council member Ottley sponsored Ordinance 20-16. Council member Lynch moved, Council member Perkes seconded, to pass Ordinance 20-16 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM AN AGRICULTURAL ESTABLISHED ZONE TO A LIGHT INDUSTRIAL DEVELOPING ZONE, FOR LOT 3 OF BLOCK 2 OF THE UNION CENTER ADDITION AS REQUESTED BY THE CITY OF EVANSTON. The motion to pass Ordinance 20-16 on first reading passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. Ordinance 20-17 Council member Ottley sponsored Ordinance 20-17. Council member Perkes moved, Council member D. Welling seconded, to pass Ordinance 20-17 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM AN AGRICULTURAL ESTABLISHED ZONE TO A LIGHT INDUSTRIAL DEVELOPING ZONE, FOR LOT 1 OF BLOCK 2 OF THE UNION CENTER ADDITION AS REQUESTED BY THE CITY OF EVANSTON. The motion to pass Ordinance 20-17 on first reading failed unanimously with 6 no votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. RESOLUTION 20-87 Council member Lynch introduced Resolution 20-87. Council member Lynch moved, Council member D. Welling seconded, to adopt Resolution 20-87. RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ACCEPT AND APPROVE A RENEWAL OFFER WITH DELTA DENTAL OF WYOMING TO PROVIDE DENTAL INSURANCE FOR CITY EMPLOYEES. WHEREAS, the City of Evanston, Wyoming has for many years provided dental insurance for its employees; and WHEREAS, it is necessary for the City to accept the attached renewal offer with Delta Dental of Wyoming to continue to provide dental insurance for its employees. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby accepts and approves the renewal offer from Delta Dental of Wyoming, a copy of which is attached hereto and incorporated herein, to provide dental insurance for its employees. PASSED, APPROVED AND ADOPTED this 17th day of November, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. RESOLUTION 20-88 Council member Ottley introduced Resolution 20-88. Council member Ottley moved, Council member M. Welling seconded, to adopt Resolution 20-88. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH J-U-B ENGINEERS, INC. TO PROVIDE THE CITY WITH GIS AND GPS TRAINING, GUIDANCE AND SUPPORT AND TO DEVELOP A GIS-BASED ASSET MANAGEMENT SYSTEM. WHEREAS, after under going the informal bid process, the City of Evanston and J-U-B Engineers, Inc. have negotiated an agreement whereby J-U-B Engineers, Inc., will perform the services to provide the city with GIS and GPS training, guidance and support and to develop a GIS-based asset management system; and WHEREAS, the City of Evanston and J-U-B Engineers, Inc. have set their agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and J-U-B Engineers, Inc., a copy of which is attached hereto, for engineering services necessary to provide the city with GIS and GPS training, guidance and support and to develop a GIS-based asset management system. PASSED, APPROVED AND ADOPTED this 17th day of November, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. RESOLUTION 20-89 Council member Perkes introduced Resolution 20-89. Council member Perkes moved, Council member Lynch seconded, to adopt Resolution 20-89. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH J-U-B ENGINEERS, INC. TO COMPLETE A GIS-BASED STUDY OF HAZARDOUS PIPELINES.  WHEREAS, after under going the informal bid process, the City of Evanston and J-U-B Engineers, Inc. have negotiated an agreement whereby J-U-B Engineers, Inc., will perform the services to complete a GIS-based study of hazardous pipelines; and WHEREAS, the City of Evanston and J-U-B Engineers, Inc. have set their agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and J-U-B Engineers, Inc., a copy of which is attached hereto, for engineering services necessary to complete a GIS-based study of hazardous pipelines. PASSED, APPROVED AND ADOPTED this 17th day of November, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. RESOLUTION 20-90 Council member M. Welling introduced Resolution 20-90. Council member M. Welling moved, Council member D. Welling seconded, to adopt Resolution 20-90. A RESOLUTION AUTHORIZING THE SUBMISSION OF CORONAVIRUS RELIEF GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING. WHEREAS, the purpose of the City’s Coronavirus Relief Grant application is to obtain funds to purchase an ambulance to be used by the Uinta County Fire and Ambulance District to provide essential health care services during the coronavirus pandemic; and WHEREAS, the governing body for the City of Evanston recognizes the need for the grant request and desires to participate in the Coronavirus Relief Grant Program; and WHEREAS, the Coronavirus Relief Grant Program requires that certain criteria be met, as described in the State Loan and Investment Board Rules and Regulations governing the program and to the best of the City’s knowledge this application meets the criteria; and WHEREAS, if any of the disbursed grant funds are later deemed to not comply with SLIB criteria or the criteria of the CARES Act, the City agrees to repay the ineligible grant funds within 15 days of such finding to the Office of State Land and Investments; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The City of Evanston hereby authorizes a Coronavirus Relief Grant application in the amount of $305,000.00 be submitted to State Loan and Investment Board for considered at the Board meeting after processing to assist in funding the Coronavirus Relief Grant. Section 2. The Mayor, Kent H. Williams, and Eric Quinney, Chief Administrative Officer of the Uinta County Fire and Ambulance District, are hereby designated as the authorized representatives of the City of Evanston, Wyoming to act on behalf of governing body on all matters relating to this grant application. PASSED, APPROVED AND ADOPTED this 17th day of November, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling.  RESOLUTION 20-91 Council member Lynch introduced Resolution 20-91. Council member D. Lynch moved, Council member D. Welling seconded, to adopt Resolution 20-91. A RESOLUTION AUTHORIZING THE SUBMISSION OF CORONAVIRUS RELIEF GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING. WHEREAS, the purpose of the City’s Coronavirus Relief Grant application is to purchase technology, cleaning supplies/equipment, quarantined/hazard pay, and office/retrofit materials necessary for public and employee health and safety during the coronavirus pandemic; and WHEREAS, the governing body for the City of Evanston recognizes the need for the grant request and desires to participate in the Coronavirus Relief Grant Program; and WHEREAS, the Coronavirus Relief Grant Program requires that certain criteria be met, as described in the State Loan and Investment Board Rules and Regulations governing the program and to the best of the City’s knowledge this application meets the criteria; and WHEREAS, if any of the disbursed grant funds are later deemed to not comply with SLIB criteria or the criteria of the CARES Act, the City agrees to repay the ineligible grant funds within 15 days of such finding to the Office of State Land and Investments; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The City of Evanston hereby authorizes a Coronavirus Relief Grant application in the amount of $352,360.00 be submitted to State Loan and Investment Board for considered at the Board meeting after processing to assist in funding the Coronavirus Relief Grant. Section 2. The Mayor, Kent H. Williams and the Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston, Wyoming to act on behalf of governing body on all matters relating to this grant application. PASSED, APPROVED AND ADOPTED this 17th day of November, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, M. Welling. Comments, Remarks from Departments Evanston Parks and Recreation Manager Brad Hatch reported that the Pool Liner project will begin in approximately three weeks. Public Participation Maryl Thompson representing the Planning and Zoning Commission thanked the Mayor and Council for listening to the citizens concerning the zone change. She thanked them for not making the change. Mayor Williams expressed gratitude to the citizens attending the Council Meeting and expressing their feelings. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:30 p.m. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk