City Council

EVANSTON CITY COUNCIL First Regular Meeting April 6th, 2021 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of April was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. The meeting was also streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Community Development Director, Rocco O’Neill; Police Chief Jon Kirby; Community Relations/Grant Writer, Meike Madrid; Information Technology Coordinator, Preston Sheets; and Environmental Services Manager, Brad Tollefson. Director of Engineering and Planning, Dean Barker; Public Works Director, Gordon Robinson; and Director of Parks and Recreation, Scott Ehlers were excused. A group of interested citizens were also present. Approve Agenda Council member M. Welling moved, Council member Welling seconded, to approve the agenda with the addition of Resolution 21-17. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held March 16th, 2021 and the City Council Work Session Meeting held March 23rd, 2021 were approved as presented. Bills Council member Lynch moved, Council member Sellers seconded, to approve the following bills for payment: March 17, 2021 to April 06, 2021 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Beneficial Life Payroll 293.34 Blue Cross/Blue Shield Payroll 167,469.00 Delta Dental Payroll 8,177.80 Evanston Police Benevolent Payroll 248.00 Flex Share Payroll 3,123.46 IRS Tax Deposit Payroll 42,583.17 NCPERS Payroll 112.00 Orchard Trust Payroll 1,093.32 Parks & Recreation Payroll 152.63 The Hartford Payroll 308.30 Vantage Point Payroll 106.66 Vision Service Plan Payroll 1,195.80 WEBT Payroll 979.00 Wyoming Dept of Workforce Services Payroll 5,596.94 Wyoming Retirement Payroll 64,001.04 Payroll Payroll 132,661.86 Best Kind Services 269.16 Bentley Huntsville Contract 4,273.20 Brownells Equipment 176.94 Dennis M. Boal Services 4,756.50 Yeti Parts 555.45 Cazin’s Supplies 754.44 CD’s Electric Electrical 5,027.95 Certified Balance Service Services 170.00 Codale Electric Supplies 519.40 Cleveland Golf Supplies 2,989.46 Verizon Wireless Cell Phones 682.12 Cook Brothers Broadcasting Ads 154.00 Cummins Rock Mountain Parts 728.05 Chemtech-Ford Laboratories Testing 348.00 Energy Laboratories Testing 1,372.00 Evanston Parks & Recreation Reimbursement/City Subsidy 116,762.02 Fastenal Parts 37.23 Freeway Tire Tires 1,073.99 Gear for Sports Supplies 865.91 Murdochs Supplies 324.91 Green Source Supplies 1,245.00 Hach Company Equipment 560.27 Reladyne Fuel 1,106.38 Intermountain Golf Cars Parts 115.24 Interwest Fire Protection Services 3,500.00 Floyd’s Truck Center Parts 235.41 JUB Engineers Contract 22,500.00 Kallas Automotive Parts 788.03 Amanda R. Kirby Services 2,542.50 Kellerstrass Oil Fuel 18,772.14 Morcon Industrial Supplies 525.58 Mtn West Business Solutions Service Agreement 905.06 Novus Glass Services 225.00 Office Products Dealer Supplies 167.96 O’Reilly Auto Parts Parts 13.03 Planet Technologies Software 1,105.92 Personnel Screening Services 345.00 Rocky Mountain Turf Parts 116.53 Roto-Aire Sales & Service Supplies 355.73 Safariland Registration 1,790.00 Shred-It USA Services 92.46 Smith’s Food & Drug Supplies 147.91 Stateline Metals of Wyoming Services 894.07 Alsco Laundry Services 802.22 Superior Rental Supplies 914.47 T-7 Inc Services 300.42 Tom’s HVAC Services 14,349.28 Turfco Parts 86.40 Turf Equipment & Irrigation Supplies 1,676.33 Uinta County Herald Ads 213.00 ULINE Equipment 352.70 Century Link Utilities 584.14 Rocky Mountain Power Utilities 8,281.12 Walmart Supplies 997.35 XO Xtreme Marketing Contract 2,250.00 Weapon Systems Training Registration 495.00 Yamaha Motor Contract 6,990.50 Herman Roybal Reimbursement 42.50 JC Golf Accessories Supplies 160.08 Lawrence’s Screen Printing Services 81.00 Callaway Golf Supplies 3,541.32 Jesse Hawkins Reimbursement 104.99 Semi Service Parts 136.69 Rhett Groll Reimbursement 139.97 Connie Lamb Refund 7,500.00 Intermountain Harley-Davidson Refund 500.00 Justin Cowan Reimbursement 40.00 Bridgette Turano Refund 150.00 Hilltop Funding Refund 100.00 Michael Eastman Refund 1,632.47 Ernest or Sharon Randall Refund 2,100.00 John Muller Refund 100.00 Kaylene Anderson Restitution 560.37 Terry Watson Restitution 154.90 Franks International Refund 237.20 Steve Regan Supplies 2,797.86 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council Comments Council member Sellers commented that WYDOT plans on implementing the temporary traffic light on Exit 5 off I-80 for the summer months. He stated that he thinks is a positive decision. He asked if the newspaper could inform the community. Mayor Williams reported that he had a conversation with Director Reiner with WYDOT, regarding the impact the rolling closure had on Evanston during the most recent winter storm. He felt that Director Reiner was receptive to his comments and concerns. Director Reiner expressed regret for the situation. There are plans to bring together WYDOT leadership and leaders from cities across I-80 in Wyoming to find ways to plan for these events in the future. Public Hearing/Liquor License City Attorney Dennis Boal conducted a public hearing to receive public comment regarding an application to transfer the ownership of a Retail Liquor License from The Last Outpost, Inc., dba: Don Pedro’s Family Mexican Restaurant to La Tia Mexican Eats, Inc., dba: Don Pedro’s Family Mexican Restaurant., Inc. A spokes person for La Tia Mexican Eats, Inc. explained the reason for the transfer and that they would be continuing the business as it is now. No one else addressed the issue and the hearing was closed. Transfer/Liquor License/La Tia Mexican Eats, Inc. Councilmember D. Welling moved, Council member Welling seconded, to approve the transfer of ownership of a Retail Liquor License from The Last Outpost, Inc., dba: Don Pedro’s Family Mexican Restaurant to La Tia Mexican Eats, Inc., dba: Don Pedro’s Family Mexican Restaurant. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 21-01 Council member Lynch sponsored Ordinance 21-01. Council member Perkes moved, Council member D. Welling seconded, to pass Ordinance 21-01 on first reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SUBSECTION A. AND ENACTING SUBSECTION F. OF SECTION 4-9 OF CHAPTER 4, ALCOHOLIC BEVERAGES, TO REDUCE THE PUBLICATION AND POSTING REQUIREMENTS FOR A NOTICE OF A LIQUOR LICENSE APPLICATION AND SPECIFYING THE APPEAL PROCEDURE FOR A DENIED RENEWAL LICENSE. The motion to pass Ordinance 21-01 on first reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 21-02 Council member Ottley sponsored Ordinance 21-02. Council member Sellers moved, Council member Lynch seconded, to pass Ordinance 21-02 on first reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING ENACTING SECTION 4-12.2 OF CHAPTER 4, ALCOHOLIC BEVERAGES, TO ENABLE CERTAIN LIQUOR LICENSEES TO DELIVER ALCOHOL LIQUORS AND MALT BEVERAGES TO CUSTOMERS. The motion to pass Ordinance 21-02 on first reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 21-13 Council member Perkes introduced Resolution 21-13. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 21-13. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE ACCEPTANCE AND EXECUTION OF AN AIRPORT CORONAVIRUS RELIEF GRANT PROGRAM, GRANT AGREEMENT WITH THE UNITED STATES OF AMERICA THROUGH THE FEDERAL AVIATION ADMINISTRATION FOR THE PURPOSE OF COMBATING THE SPREAD OF PATHOGENS AT THE EVANSTON-UINTA COUNTY AIRPORT BURNS FIELD. WHEREAS, the Evanston-Uinta Airport Joint Powers Board has been awarded a Airport Coronavirus Relief Grant Program, Grant from the Federal Aviation Administration to be used for reimbursement of costs related to operations, personnel cleaning and sanitation combating the spread of pathogens at the Evanston-Uinta County Airport Burns Field; and WHEREAS, it is necessary for the City of Evanston to accept and execute a Airport Coronavirus Relief Grant Program, Grant Agreement with the Federal Aviation Administration in order to receive the federal grant funds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby accepts and authorizes the execution of the Airport Coronavirus Relief Grant Program, Grant Agreement with the Federal Aviation Administration for grant funds to be used for reimbursement of costs related to operations, personnel, cleaning and sanitation combating the spread of pathogens at the Evanston-Uinta County Airport Burns Field. Section 2: The Mayor and City Clerk are hereby authorized to sign and attest the Airport Coronavirus Relief Grant Program, Grant Agreement with the Federal Aviation Administration on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 6th day of April, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 21-14 Council member Sellers introduced Resolution 21-14. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 21-14. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A HIPAA BUSINESS ASSOCIATE AGREEMENT WITH WILLIS TOWERS WATSON INSURANCE SERVICES WEST, INC TO ASSIST WEBT IN ADMINISTERING THE CITY’S MEDICAL PLAN FOR CITY EMPLOYEES IN COMPLIANCE WITH HIPAA. WHEREAS, the City of Evanston needs to enter into the attached HIPAA Business Associate Agreement with Willis Towers Watson Insurance Services West, Inc to assist WEBT in administering the city’s medical plan for city employees in compliance with HIPAA; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston the attached HIPAA Business Associate Agreement with Willis Towers Watson Insurance Services West, Inc to assist WEBT to administer the city’s medical plan for city employees in compliance with HIPAA;. PASSED, APPROVED AND ADOPTED this 6th day of April, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 21-15 Council member Ottley introduced Resolution 21-15. Council member Ottley moved, Council member Sellers seconded, to adopt Resolution 21-15. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM XO XTREME MARKETING GROUP, FOR DIGITAL DISPLAY ON THE INTERNET TO PROMOTE ECONOMIC DEVELOPMENT WITHIN THE CITY OF EVANSTON. WHEREAS, XO Xtreme Marketing Group has submitted a proposal to the City, whereby it will provide digital display on the internet to promote economic development in the City of Evanston; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT:  Section 1: The Mayor and City Clerk are authorized to accept and execute the Digital Display proposal from with XO Xtreme Marketing Group to provide digital display on the internet to promote economic development in the City of Evanston. PASSED, APPROVED AND ADOPTED this 6th day of April, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 21-16 Council member Welling introduced Resolution 21-16. Council member Welling moved, Council member Lynch seconded, to adopt Resolution 21-16. RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING SUPPORTING THE SUBMISSION OF AN APPLICATION FOR AN AARP COMMUNITY CHALLENGE GRANT FROM THE AARP COMMUNITY CHALLENGE GRANT PROGRAM BY THE EVANSTON URBAN RENEWAL AGENCY TO OBTAIN FUNDS FOR A MORE DYNAMIC DOWNTOWN THROUGH THE PLACEMENT OF TWO “SWING TABLES” OR PARKLETS AND SIX DECORATIVE CROSSWALKS IN THE CITY’S HISTORIC DOWNTOWN DISTRICT. WHEREAS, the AARP Community Challenge grant program is intended to help communities make immediate improvements by granting funds to create vibrant public spaces, improve housing or transportation efforts, or support civic engagement; and WHEREAS, the Evanston Urban Renewal Agency proposes to create a more dynamic downtown by the creation of two “swing tables” or parklets and six decorative crosswalks in the city’s historic downtown district; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston supports the submission of an application for an AARP Community Challenge Grant from the AARP Community Challenge Grant Program by the Evanston Urban Renewal Agency to obtain funds for the creation of two “swing tables” or parklets and six decorative crosswalks in the City’s Historic Downtown District. PASSED, APPROVED AND ADOPTED this 6th day of April, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 21-17 Council member Welling introduced Resolution 21-17. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 21-17. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF THE EMPLOYERS PLAN SELECTION AND NOTICE AND ACKNOWLEDGMENT REQUIRED BY WYOMING EDUCATORS BENEFIT TRUST, (WEBT) TO CONTINUE THE CITY’S MEDICAL PLAN FOR CITY EMPLOYEES. WHEREAS, the City of Evanston desires to continue providing a medical plan for its employees by executing the attached Employer Plan Selection and Notice and Acknowledgment with WEBT;  NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston the attached Employer Plan Selection and Notice and Acknowledgment with WEBT to continue providing a medical plan for its employees. PASSED, APPROVED AND ADOPTED this 6th day of April, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Accept Bids/Four Pickup Trucks Council member Lynch moved, Council member Welling seconded, to award the bid for four (4) 2021 half ton 4 x 4 Pickup Trucks to Fremont Motor Lander, the apparent low bidder, meeting all City specifications, in the amount of $116,300.00. (Three vehicles for the Police Department and one vehicle for the Engineering Department). The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling Summer 2021 Striping Project (Cross Walks,Stop Bars, Street Parking & Curbs) Council member Welling moved, Council member M. Welling seconded, to accept the bid for the Summer 2021 Striping Project to the low bidder, M & K Striping, LLC. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Summer 2021 Striping Project (Edge Lines & Center Lines) Council member Perkes moved, Council member Ottley seconded, to accept the bid for the Summer 2021 Striping Project to the low bidder, American Pavement Marking, LLC. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Summer 2021 Crack Seal Project Council member M. Welling moved, Council member Lynch seconded, to accept the bid for the Summer 2021 Crack Seal Project to the low bidder, M & K Striping, LLC. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:25 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk