City Council

EVANSTON CITY COUNCIL First Regular Meeting December 7th, 2021 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of December was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council member Welling led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Public Works Director, Gordon Robinson; Police Chief, Michael Vranish; Director of Engineering and Planning, Dean Barker and Senior Planner, DuWayne Jacobsen. Community Development Director, Rocco O’Neill and Director of Parks and Recreation, Scott Ehlers were excused. Approve Agenda Council member Welling moved, Council member Ottley seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held November 16th, 2021 was approved as presented. Bills Council member Lynch moved, Council member Perkes seconded, to approve the following bills for payment: November 17, 2021 to December 07, 2021 VENDOR FOR AMOUNT AXA Equivest Payroll 433.00 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 2,379.56 IRS Tax Deposit Payroll 43,471.57 Orchard Trust Payroll 1,103.88 Parks & Recreation Payroll 109.37 Vantage Point Payroll 109.44 Payroll Payroll 138,737.90 Artistic Custom Badges & Coins Supplies 1,969.80 Advanced Pump & Equipment Parts 9,624.18 Best Kind Embroidery Services 137.58 Bad Birdie Supplies 2,003.00 Dennis M. Boal Services 3,496.50 Cazin’s Supplies 677.69 CD’s Electric Electrical 192.02 Cleveland Golf Supplies 851.50 Curtis Blue Line Uniforms 659.26 Verizon Wireless Cell Phones 754.12 Cummins Rocky Mountain Parts 2,251.75 Chemtech-Ford Laboratories Testing 348.00 Energy Laboratories Testing 1,449.00 Edge Grinding Services 5,875.00 Evanston Chamber of Commerce Awards 250.00 Evanston Parks & Recreation Reimbursement/City Subsidy 135,398.00 Freeway Tire Tires 653.24 General Code Renewal Fees 2,483.81 Gov’t Finance Officer Association Renewal Fees 190.00 Harris Law Office Contract 4,000.00 Sports World Supplies 265.50 Jackson Group Peterbilt Parts 55.90 JUB Engineers Contract 31,500.00 Kallas Automotive Parts 1,757.10 Amanda R. Kirby Services 1,845.00 M&K Striping & Maintenance Services 8,100.00 Morcon Industrial Parts 547.36 Mid-American Research Chemical Supplies 1,444.00 Mtn West Business Solutions Service Agreement 1,173.63 MCI Utilities 34.09 Nalco Supplies 27,866.40 Quadient Contract 3,039.87 Office Product Dealer Supplies 164.25 Office Depot Supplies 174.95 Patrick Towing Services 440.00 Plan One Contract 12,905.88 City of Evanston Reimbursement 173.21 Proforce Law Enforcement Supplies 2,069.60 Rocky Mountain Turf Parts 97.57 Shred-It USA Services 97.03 Smith’s Food & Drug Supplies 711.70 Uinta County Herald Ads 286.00 Rocky Mountain Power Utilities 7,119.23 Walmart Supplies 1,256.34 XO Xtreme Marketing Contract 37,077.00 The Lumberyard Supplies 237.56 Yamaha Motor Corp Contract 3,495.25 WARWS Renewal Fees 450.00 Dana Kepner Parts 4,785.00 Taylor Made Golf Supplies 220.98 Evanston Cowboy Days Reimbursement 1,435.62 Utah Section PGA Ads 1,785.00 Kickin Grass Services 55.00 Gateway Mapping Contract 43,044.80 Matt Rex Reimbursement 135.69 Matt & Shandy Neilson Reimbursement 600.00 Shawn Allman Refund 100.00 Payton Mackey Refund 750.00 RDV Inc Refund 100.00 Nicholas Vernon Refund 100.00 James O. Dennis Refund 100.00 Thomas McCormick Reimbursement 47.25 Nutech Specialties Supplies 150.55 Ketchum MFG Supplies 153.55 Brown Brothers Catering Winter Meeting 10,190.10 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Revenue & Expenditure Report Council member M. Welling moved, Council member Sellers seconded, to approve the Revenue and Expenditure Report for August 2021. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council Comments Council member Sellers reminded everyone that December 7th is Pearl Harbor Day and to express gratitude to World War II veterans as they are responsible for our 60 years of freedom. Mayor Williams thanked Council President Ottley for filling in for him at the Winter Meeting, he had a funeral to attend and regrets missing it. He expressed gratitude to everyone that helped with the meeting. Public Hearing/Liquor License City Attorney Dennis Boal conducted a public hearing to receive public comment regarding an application for a transfer of ownership of a Retail Liquor License from Wyo Gastro, LLC, dba: The Pub at Purple Sage to Evanston Golf Club, dba: Evanston Golf Club located at 403 Kindler Drive. No one addressed the issue, and the hearing was closed. Transfer of Retail Liquor License/Evanston Golf Club Council member Welling moved, Council member Perkes seconded, to approve the transfer of ownership of a Retail Liquor License from Wyo Gastro, LLC, dba: The Pub at Purple Sage to Evanston Golf Club, dba: Evanston Golf Club located at 403 Kindler Drive The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling.  Appointment to Board Mayor Williams made an appointment to the following board. Council member Lynch moved, Council member Welling seconded, to confirm the following appointment: Urban Renewal Board Nathan Prete - January 2027 Award Bid Council member Welling moved, Council member Ottley seconded the Motion to award the bid for the 2022 or newer 250/2500 3/4 Ton Crew Cab 4WD Long Wheelbase Pickup with Flip Top Service Body to the apparent low bidder, Eric Suppes, Greiner Ford of Casper, in the amount of $47,359.00 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 21-75 Council member Sellers introduced Resolution 21-75. Council member Sellers moved, Council member M. Welling seconded, to adopt Resolution 21-75. A RESOLUTION APPROVING AND AUTHORIZING THE PRAZMA ADDITION, A SUBDIVISION WITHIN THE CITY OF EVANSTON, WYOMING AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdivider, Donald D. Prazma, as Trustee of the Donald D. Prazma Trust dated August 22, 2017, and Kim R. Prazma, as Trustee of the Kim R Prazma Trust dated August 22, 2017, have made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Prazma Addition, a subdivision located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW, THEREFORE, BE IF RESOLVED by the governing body of the City of Evanston, Wyoming, that: Section 1. The final plat of the Prazma Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: The “Prazma Addition”, as it appears on this plat, is a subdivision of Lots 4 and 5, Block 4 of the Chaparral Estates 8th Addition, in the City of Evanston, Uinta County, Wyoming, said “Prazma Addition” being more particularly described as follows: BEGINNING at the Northwest Corner of said Lot 4; running thence the following seven (7) courses along the combined boundaries of said Lots 4 and 5: S 89°58'56" E, 227.91 feet; thence S 0°01'05" W, 122.18 feet; thence N 89°59'48" W, 5.00 feet to the Point of Curvature of a curve concave to the North and having a radius of 970.00 feet; thence Westerly 137.29 feet along the arc of said curve, through a central angle of 8°06’35”, the long chord of which bears N 85°55'40" W, 137.18 feet, to the Point of Reverse Curvature of a curve concave to the South and having a radius of 1030.00 feet; thence Westerly 59.36 feet along the arc of said curve, through a central angle of 3°18’07”, the long chord of which bears N 83°31'26" W, 59.35 feet, to the Point of Compound Curvature of a curve concave to the South and having a radius of 230.00 feet; thence Westerly 27.15 feet along the arc of said curve, through a central angle of 6°45’49”, the long chord of which bears N 88°33'23" W, 27.13 feet; thence N 0°01'53" E, 105.13 feet to the POINT OF BEGINNING. Said “Prazma Addition” containing 0.601 acres, more or less Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat of the Prazma Addition with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 7th day of December 2021.  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 21-76 Council member Perkes introduced Resolution 21-76. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 21-76. A RESOLUTION APPROVING AND AUTHORIZING THE UNION CENTER 3rd ADDITION, A SUBDIVISION WITHIN THE CITY OF EVANSTON, WYOMING AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdivider, the City of Evanston, a Wyoming municipal corporation, has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Union Center 3rd Addition, a subdivision located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW, THEREFORE, BE IF RESOLVED by the governing body of the City of Evanston, Wyoming, that: Section 1. The final plat of the Union Center 3rd Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: "Union Center 3rd Addition" to the City of Evanston, Uinta County, Wyoming, is a re-subdivision of Lot 3, Block 1 of the Union Center Addition to the City of Evanston, Wyoming, as said Union Center Addition is platted and recorded in the Office of the Uinta County Clerk, and Lot 1, Block 1 of the Union Center 2nd Addition to the City of Evanston, Wyoming, as said Union Center 2nd Addition is platted and recorded in said Office, said Union Center 3rd Addition being located in the SE1/4 of Section 18, Township 15 North, Range 120 West, 6th P.M., City of Evanston, Uinta County, Wyoming, lying entirely within the corporate limits of the City of Evanston, and being more particularly described as follows: BEGINNING at the Northernmost corner of said Lot 3, Block 1, Union Center Addition, and running thence N 87°19'03" E, 406.62 feet along the Northerly boundary of said Lot 3, Block 1 Union Center Addition to the Northeast corner thereof; thence S 0°05'18" W, 39.66 feet along the Easterly boundary of said Block 1 Union Center Addition to a corner thereof, said corner lying on the Northwesterly boundary of Union Road, said corner also lying on a curve to the left having a radius of 285.50 feet, from which point a radial line bears S 16°45'50" E; thence along said Northwesterly boundary of Union Road the following ten (10) courses: southwesterly 389.88 feet along the arc of said curve through a central angle of 78°14'40" to a point tangent, the long chord of which bears S 34°06'50" W, 360.29 feet; thence S 5°00'30" E ,46.62 feet to the point of curvature of a curve to the right having a radius of 364.50 feet thence southwesterly 600.74 feet along the arc of said curve through a central angle of 94°25'48" to a point tangent, the long chord of which bears S 42°12'24" W, 535.02 feet; thence S 89°25'18" W, 107.78 feet to the point of curvature of a curve to the left having a radius of 435.50 feet; thence southwesterly 745.45 feet along the arc of said curve through a central angle of 98°04'28", the long chord of which bears S 40°23'04" W, 657.72, to the point of reverse curvature of a curve to the right having a radius of 464.50 feet; thence southerly 157.83 feet along the arc of said curve through a central angle of 19°28'07" to a point tangent, the long chord of which bears S 1°04'54" W, 157.07 feet; thence S 10°48'57" W, 27.72 feet to the point of curvature of a curve to the right having a radius of 664.50 feet; thence southwesterly 763.87 feet along the arc of said curve through a central angle of 65°51'51" to a point tangent, the long chord of which bears S 43°44'52" W, 722.50 feet; thence S 76°40'48" W, 296.84 feet to the point of curvature of a curve to the left having a radius of 735.50 feet; thence southwesterly 359.97 feet along the arc of said curve through a central angle of 28°02'31", the long chord of which bears S 62°39'32" W, 356.39 feet, to the Southernmost corner of said Lot 1, Block 1, Union Center 2nd Addition;  thence N 53°58'38" W, 45.25 feet along the boundary of said Lot 1, Block 1, Union Center 2nd Addition to the Westernmost corner thereof, said corner lying on the Southeastly boundary of the Union Pacific Railroad right-of-way; thence N 27°20'49" E, 905.16 feet along said right-of-way boundary to the point of curvature of a curve to the right having a radius of 3088.25 feet; thence northeasterly 2008.79 feet along the arc of said curve and said right-of-way boundary through a central angle of 37°16'08", the long chord of which bears N 45°58'53" E, 1973.57 feet, to the POINT OF BEGINNING. Said Union Center 3rd Addition containing 33.498 acres, more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat of the Union Center 3rd Addition with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 7th day of December, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 21-77 Council member Ottley introduced Resolution 21-77. Council member Ottley moved, Council member Sellers seconded, to adopt Resolution 21-77. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A NON RECOURSE PROMISSORY NOTE, MORTGAGE AND ASSIGNMENT AND PLEDGE OF REVENUES WITH THE WYOMING BUSINESS COUNCIL TO SECURE THE LOAN FOR THE AVALON CONSTRUCTION AND DEVELOPMENT PROJECT. WHEREAS, the Wyoming Business Council has awarded the City a grant in sum of $3,000,000.00 and loan in the sum of $1,109,000.00 for the Avalon Construction and Development Project; and WHEREAS, the Wyoming Business Council has requested the City execute a Non Recourse Promissory Note, Mortgage and Assignment and Pledge of Revenues to secure payment of the loan; and WHEREAS, the loan will be repaid by revenues generated by the Avalon Project and is not a general obligation of the City; Section 1. The City of Evanston hereby approves and authorizes the execution of the attached Non Recourse Promissory Note, Mortgage and Assignment and Pledge of Revenues with the Wyoming Business Council to secure the loan for the Avalon Construction and Development Project. Section 2. The Mayor and City Clerk are hereby authorized to sign and attest the Non Recourse Promissory Note, Mortgage and Assignment and Pledge of Revenues on behalf of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 7th day of December, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 21-78 Council member Welling introduced Resolution 21-78. Council member Welling moved, Council member M. Welling seconded, to adopt Resolution 21-78. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 1 FOR THE AVALON INTERNATIONAL ALUMINUM, LLC SITE PREPARATION AND UTILITY PACKAGE PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the Avalon International Aluminum, LLC-Site Preparation and Utility Package Project which is being constructed by Kilgore Companies, LLC dba Lewis and Lewis, Inc.; and WHEREAS, the governing body has determined that it is in the public’s interest to approve Change Order No. 1 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, as follows: Section 1. Change Order No. 1 for the Aluminum, LLC-Site Preparation and Utility Package Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 1 on behalf of the City. PASSED, APPROVED AND ADOPTED this 7th day of December, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 21-79 Council member Lynch introduced Resolution 21-79. Council member Lynch moved, Council member Ottley seconded, to adopt Resolution 21-79. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR THE CONSTRUCTION OF 6TH STREET OVERPASS IMPROVEMENT WITH THE WYOMING DEPARTMENT OF TRANSPORTATION. WHEREAS, the City of Evanston and the Wyoming Department of Transportation desire to participate in the federally funded Surface On-System Enhancement Program for the construction of improvements on the 6th Street Overpass; and WHEREAS, the City of Evanston and the Wyoming Department of Transportation have set forth an agreement, a copy of which is attached hereto, to facilitate the construction of the 6th Street Overpass; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston is authorized to execute an Agreement with the Wyoming Department of Transportation to construct improvements on the 6th Street Overpass. Section 2: The Mayor and City Clerk are authorized to sign the Agreement, a copy of which is attached hereto, on behalf of the City. PASSED, APPROVED AND ADOPTED this 7th day of December, 2021.  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Public Participation Evanston Citizen Fred Zech addressed the Mayor and Council regarding cell phone use while operating a vehicle. They discussed the pros and cons of an Ordinance. Mr. Zech commented that he has spoken to leaders from communities that have ordinances in place. They reported that they are easy to enforce. He expressed that he thinks it is a problem in our community and would like to see a similar ordinance passed here. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:23 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk