City Council

EVANSTON CITY COUNCIL Second Regular Meeting January 18th, 2022 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of January was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Council President Welling led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, Dave Welling, Mike Sellers and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Clerk, Diane Harris; Director of Parks and Recreation, Scott Ehlers; Community Development Director, Rocco O’Neill; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; City Engineer, Dean Barker; Main Street Coordinator/Grant Writer, Mieke Madrid and Information Technology Coordinator, Preston Sheets. Public Works Director, Gordon Robinson was excused. A group of interested citizens were also present. Approve Agenda Council member M. Welling moved, Council member Welling seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held January 4th, 2022 and the City Council Work Session Meeting held January 11th, 2022 was approved as presented. Bills Council member Perkes moved, Council member Welling seconded, to approve the following bills for payment: January 05, 2022 to January 18, 2022 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Evanston Police Benevolent Payroll 232.00 Hartford Payroll 196.10 Flex Share Payroll 2,648.88 IRS Tax Deposit Payroll 46,641.28 NCPRS Payroll 112.00 Orchard Trust Payroll 1,103.88 Parks & Recreation Payroll 1,159.37 Vantage Point Payroll 109.44 Wyoming Child Support Payroll 264.92 Payroll Payroll 140,752.78 A-1 Diamond Cut Services 350.00 All West Internet/Phones 3,223.03 Best Kind Embroidery Services 180.44 Evanston Youth Club Contract 18,750.00 Blue Golf Software 995.00 Dennis M. Boal Services 4,558.50 Civic Plus Contract 3,779.78 Caselle Support/Maintenance 1,694.00 Yeti Parts 876.28 Cazin’s Parts 662.59 Century Equipment Parts 186.11 City of Evanston Utilities 2,137.32 Clicgear Supplies 208.44 Cleveland Golf Supplies 249.25 Curtis Blue Line Uniform 43.98 CCI Network Utilities 82.86 Cook Brothers Broadcasting Ads 495.00 Deru’s Parts 84.80 Energy Laboratories Testing 3,092.00 Evanston Parks & Recreation City Subsidy/Reimbursement 109,163.72 Evanston Uinta County Airport Contract 18,750.00 Ferguson Enterprises Parts 14,212.85 First Bank Visa 8,661.07 Fastenal Parts 435.86 Forsgren Associates Contract 765.00 Golden West Industrial Equipment 784.84 Murdoch’s Parts 501.65 Reladyne Fuel 1,148.87 Floyd’s Truck Center Parts 263.04 JCOMM Equipment 15,492.00 Kallas Automotive Parts 1,232.95 Amanda R. Kirby Services 1,552.50 Rhinehart Oil Fuel 24,366.61 Morcon Industrial Supplies 396.58 Mtn West Business Solutions Service Agreement 111.60 Dominion Energy Utilities 3,615.72 Myers/Anderson Architects Contract 25,738.88 Office Products Dealer Supplies 980.32 Personal Screening Testing 295.00 Real Kleen Janitorial Supplies 2,186.10 Stag Arms Equipment 1,499.95 Salt Lake Wholesale Sports Equipment 595.00 SESAC License Renewal 513.00 Skaggs Equipment 95.55 ALSCO Laundry Services 451.68 Superior Rental Parts 27.47 Thatcher Chemical Supplies 1,205.87 The Huntington National Bank Contract 4,445.39 Two Guys Flooring Services 23,380.00 Uinta County Jail Fees 17,952.96 Uinta County Herald Public Notices/Ads 1,705.98 Uinta County Solid Waste Landfill Fees 31,848.40 Century Link Utilities 1,747.89 Rocky Mountain Power Utilities 33,585.95 Wyoming Waste Systems Dumpster Fees 314.91 XO Xtreme Marketing Contract 1,500.00 Xylem Water Solutions Parts 12,868.38 Westar Printing Supplies 62.75 Willow Creek Salt Company Supplies 1,755.60 The Lumberyard Parts 76.95 Wyoming Department of Revenue Sales/Use Tax 10.66 Dana Kepner Parts 4,369.95 Taylor Made Golf Supplies 938.00 U.S.A. Blue Book Supplies 548.86 Frank Sheets Reimbursement 500.00 Paul Dean Refund 1,500.00 Thomas McCormick Reimbursement 118.00 Jonathan Turner Reimbursement 87.25 Dennis or Mary Hoagland Refund 100.00 Utah Property Inspections Services 600.00 Wright Express Fuel 2,884.98 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Revenue & Expenditure Report Council member Ottley moved, Council member Sellers seconded, to approve the Revenue and Expenditure Reports for October and November, 2021. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council Comments Council member Welling reminded everyone that the Jumpstart Program will begin Thursday, January 19th, 2022 at the Roundhouse at 6:00 p.m. and continues for six weeks. He commented on what a great program it is and it is free of charge. Council member Sellers recognized the Distribution and Collection crew for their hard work once again, due to a water line break on Sioux Drive. Mayor Williams agreed with Council member Sellers, and also thanked all City employees for their hard work and dedication.  Public Hearing/Liquor License City Attorney Dennis Boal conducted a public hearing to receive public comment regarding an application for a transfer of ownership of a Retail Liquor License from It’s All Good, LLC, dba: Munchies to BAD Company, Inc., dba: Michael’s Bar & Grill located at 1011 Front Street. Transfer of Retail Liquor License Council member Lynch moved, Council member Sellers seconded, to approve the transfer of ownership of a Retail Liquor License from It’s All Good, LLC, dba: Munchies to BAD Company, Inc., dba: Michael’s Bar & Grill located at 1011 Front Street. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Appointment to Boards/Commissions Mayor Williams made appointments to the following boards. Council member Welling moved, Council member Sellers seconded, to confirm the following appointments: Urban Renewal Board Sara Pullins - January 2027 Revolving Loan Fund Board Trudy Lym - January 2025 Urban Systems Board Dean Barker - January 2024 Tim Lynch- January 2024 Uinta County Economic Development Commission Tib Ottley - January 2025 Emergency Services Joint Powers Board David Welling - January 2024 Lodging Tax Board Evans Perkes - January 2025 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. ORDINANCE 21-06 Council member Lynch moved, Council member Ottley seconded, to pass Ordinance 21-06 on second reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 7-7 OF THE CITY CODE TO AUTHORIZE THE GOVERNING BODY TO ADOPT NEEDED REGULATORY BUILDING CODES BY RESOLUTION. WHEREAS, the governing body of the City of Evanston has historically adopted needed regulatory building codes for the City by undertaking the formal ordinance process of amending Section 7-7 of the City Code every few years; and WHEREAS, it makes sense from an expediency standpoint to amend Section 7-7 of the City Code to enable the Governing Body to timely adopt needed regulatory building codes by Resolution; NOW,THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 7-7 of the Evanston City Code is hereby amended and reenacted as set forth below: Sec. 7-7. Adoption of Regulatory Codes. The governing body of the city is hereby authorized to adopt by Resolution, for the purpose of prescribing regulations for the minimum standards for building to safeguard life, health, property and public welfare, all needed regulatory building codes, for the City of Evanston, including without limitation, the International Building Code, the International Residential Code for One and Two Family Dwellings, the International Existing Building Code, the International Mechanical Code, the International Fuel Gas Code. the International Plumbing Code, and the National Electric Code. PASSED AND APPROVED on Second Reading this 18th day of January, 2022. CITY OF EVANSTON, WYOMING Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion to pass Ordinance 21-06 on second reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Financial Disclosure Statements Councilmember Perkes moved, Councilmember M. Welling seconded, to accept Financial Disclosure Statements from the Mayor, City Council members, City Clerk and City Treasurer. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 22-03 Council member Welling introduced Resolution 22-03. Council member Welling moved, Council member Ottley seconded, to adopt Resolution 22-03. RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, OFFICIALLY DESIGNATING UINTA BANK, WELLS FARGO, 1ST BANK EVANSTON AND BANK OF THE WEST AS A DEPOSITORY FOR MONIES OF THE CITY. WHEREAS, Wyoming Statute 9-4-817 requires the deposit of municipal funds in banks, to be fully insured by the Federal Deposit Insurance Corporation or otherwise secured by a pledge of collateral or surety bond; and WHEREAS, Wyoming Statute 9-4-817 also requires the governing body of a city to officially designate any bank which may hold city funds as an approved depository; and WHEREAS, pursuant to the statute there is a need for the governing body of the City of Evanston to designate its depositories of funds for the City of Evanston; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Uinta Bank, Wells Fargo, 1st Bank Evanston and Bank of the West are hereby officially designated and approved as a depository for funds of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 18th day of January, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling.  RESOLUTION 22-04 Council member Ottley introduced Resolution 22-04. Council member Ottley moved, Council member Sellers seconded, to adopt Resolution 22-04. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE ACCEPTANCE OF A CASELLE PAYROLL YEAR END SERVICES PROPOSAL TO PROVIDE THE CITY WITH AFFORDABLE CARE ACT REPORTING AND DATA. WHEREAS, the Caselle, Inc. has submitted to the City a proposal for computer software which will enable the City to provide required Affordable Care Act data and reporting; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City Director of Finance is hereby authorized to accept and execute on behalf of the City of Evanston the Caselle Payroll Year End Services Proposal , a copy of which is attached hereto, to enable the City to provide required Affordable Care Act data and reporting. PASSED, APPROVED AND ADOPTED this 18th day of January, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-05 Council member Lynch introduced Resolution 22-05. Council member Lynch moved, Council member M. Welling seconded, to adopt Resolution 22-05. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH FORSGREN ASSOCIATES, INC. FOR ENGINEERING SERVICES FOR THE EVANSTON ROUNDHOUSE TRAILHEAD ACCESS IMPROVEMENT PROJECT. WHEREAS, the City of Evanston and Forsgren Associates, Inc. have negotiated an agreement whereby Forsgren Associates, Inc., will perform the engineering services set forth in the Agreement for the Evanston Roundhouse Trailhead Access Improvement Project; and WHEREAS, the City of Evanston and Forsgren Associates, Inc. have set their agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and Forsgren Associates, Inc., a copy of which is attached hereto, for engineering services necessary for the Evanston Roundhouse Trailhead Access Improvement Project. PASSED, APPROVED AND ADOPTED this 18th day of January, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-06 Council member Perkes introduced Resolution 22-06. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 22-06. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE CONTRACT WITH FORSGREN ASSOCIATES, INC. TO PROVIDE ENGINEERING SERVICES FOR THE SAGE STREET WATERLINE REPLACEMENT PROJECT. WHEREAS, the City of Evanston and Forsgren Associates, Inc. have previously entered into a contract whereby Forsgren Associates, Inc., is to provide engineering and construction management services for the Sage Street Waterline Replacement Project; and WHEREAS, there is a need to amend the contract for the reasons described in the attached Amendment to the Forsgren Associates, Inc Contract; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Amendment to the Forsgren Associates, Inc Contract, a copy of which is attached hereto, for the Sage Street Waterline Replacement Project. PASSED, APPROVED AND ADOPTED this 18th day of January, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-07 Council member Sellers introduced Resolution 22-07. Council member Sellers moved, Council member Lynch seconded, to adopt Resolution 22-07. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A LICENSED TRAINING PROVIDER AGREEMENT WITH THE AMERICAN NATIONAL RED CROSS TO ENABLE THE POLICE DEPARTMENT TO CONTINUE RED CROSS TRAINING COURSES. WHEREAS, to enable the Evanston Police Department to continue to provide Red Cross training courses, it is necessary to execute the attached Licenced Training Provider Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Chief of Police is hereby authorized to execute on behalf of the City of Evanston, the attached Licensed Training Provider Agreement between the City of Evanston and The American National Red Cross. PASSED, APPROVED AND ADOPTED this 18th day of January, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-08 Council member Lynch introduced Resolution 22-08. Council member Lynch moved, Council member Ottley seconded, to adopt Resolution 22-08. RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, SETTING GREEN FEES AND OTHER RELATED FEES FOR THE PURPLE SAGE MUNICIPAL GOLF COURSE FOR THE 2022 GOLF SEASON. WHEREAS, the Golf Course Advisory Board has recommended that the City of Evanston set and charge the green fees and other related fees for the Purple Sage Municipal Golf Course for the 2022 golf season as set forth in the attached Recommendation; and WHEREAS, the governing body for the City of Evanston concurs with the recommendation of the Golf Course Advisory Board; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston shall set and charge the green fees and other related fees for the Purple Sage Municipal Golf Course for the 2022 golf season as set forth in the Golf Course Advisory Board Recommendation, which is attached hereto and incorporated herein. Section 2: The green fees and other related fees for the Purple Sage Municipal Golf Course which are set forth in the Budget Resolution are hereby officially changed and amended by the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 18th day of January, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-09 Council member Welling introduced Resolution 22-09. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 22-09. A RESOLUTION OF THE CITY OF EVANSTON AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR A GRANT TO THE ECONOMIC DEVELOPMENT ADMINISTRATION FOR THE BEAR RIVER GREENWAY WETLAND TRAILS AND INTERPRETATIVE PROJECT. WHEREAS, Congress has provided funding through the Economic Development Administration for local governments to address the negative recreation impacts caused by the coranvirus pandemic; and WHEREAS, the Bear River Greenway Wetland Trails and Interpretative Project would use grant funds to add several wetland trails and interpretive improvements to the Bear River Greenway; and WHEREAS, the Project will significantly enhance and improve recreation for tourists and members of the community at the Bear River Greenway; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor, City Clerk and the Community Development Director are hereby authorized and execute all documents necessary to submit an application for a grant to the Economic Development Administration for the Bear River Greenway Wetland Trails and Interpretative Project. PASSED, APPROVED AND ADOPTED this 18th day of January, 2022.  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-10 Council member Perkes introduced Resolution 22-10. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 22-10. A RESOLUTION OF THE CITY OF EVANSTON AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR A GRANT TO THE ECONOMIC DEVELOPMENT ADMINISTRATION FOR THE IMPACT UINTA BUSINESS INCUBATOR PROJECT. WHEREAS, Congress has provided funding through the Economic Development Administration for local governments to address the negative economic impacts caused by the coranvirus pandemic; and WHEREAS, the Impact Uinta Business Incubator Project would use grant funds to restore the building known as Hotel Evanston and use it as a business incubator and entrepreneurial mentoring program; and WHEREAS, the Project will accomplish several economic development objectives, including the creation of a dynamic entrepreneurial co-working space, the advancement of high-tech industry and regional workforce growth; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor, City Clerk and the Community Development Director are hereby authorized and execute all documents necessary to submit an application for a grant to the Economic Development Administration for the Impact Uinta Business Incubator Project. . PASSED, APPROVED AND ADOPTED this 18th day of January, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Perkes, Welling, Sellers, M. Welling. Council member Ottley voted no. Department Comments Community Development Director Rocco O’Neill reminded everyone that the annual Jumpstart Program would start on Wednesday, January 19th at the Roundhouse at 6:00 p.m. He also recognized Main Street Coodinator/Grant Writer, Mieke Madrid; and Facilities/Business License Technician, Micki Cox for their hard work and dedication. Public Participation Aaron Healy, a citizen that just recently relocated to Evanston, spoke about how he found his way to Evanston and how much he loves living here. He expressed gratitude to the Mayor and Council for making this a great place to live. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:19 p.m.  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk