City Council

EVANSTON CITY COUNCIL First Regular Meeting May 3rd, 2022 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of May was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Council member Perkes led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Police Chief, Mike Vranish; Director of Parks and Recreation, Scott Ehlers; Director of Engineering and Planning, Dean Barker; Public Works Director, Gordon Robinson; and Community Development Director, Rocco O’Neill Approve Agenda Council member Welling moved, Council member Ottley seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held April 19th, 2022, Special City Council Meeting held April 26th, 2022 and the City Council Work Session Meeting held April 26th, 2022 were approved as presented. Bills Council member Perkes moved, Council member Lynch seconded, to approve the following bills for payment: April 20, 2022 to May 03, 2022 VENDOR FOR AMOUNT AXA Equivest Payroll 433.00 Beneficial Life Insurance Payroll 293.34 Blue Cross Blue Shield Payroll 172,559.00 Delta Dental Payroll 8,449.90 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 2,929.58 IRS Tax Deposit Payroll 46,290.11 Orchard Trust Payroll 13,763.88 Parks & Recreation Payroll 159.37 Vantage Point Payroll 109.44 WEBT Payroll 957.00 Wyoming Child Support Payroll 264.92 Payroll Payroll 182,903.48 Dennis Boal Services 3,334.50 Bushnell Corporation Supplies 2,308.68 Yeti Parts 162.00 CD’s Electric Services 3,446.18 Curtis Blue Line Uniform 1,649.89 Verizon Wireless Cell Phones 753.70 Carahsoft Technology Software 5,033.00 Cummins Rocky Mountain Software 770.00 Deru’s Glass Services 255.34 Chemtech-Ford Laboratories Testing 364.00 Evanston Chamber of Commerce Registration 49.00 Evanston Parks & Recreation City Subsidy 97,685.64 Fastenal Parts 299.21 Forsgren Associates Contract 3,883.75 Freeway Tire Tires 2,276.14 Justin George Reimbursement 120.00 Harrington Industrial Plastics Parts 4,072.73 Harris Law Office Contract 4,000.00 Hazen and Sawyer Services 1,080.00 Evanston Regional Hospital Testing 77.72 Floyd’s Truck Center Parts 363.19 Kallas Automotive Parts 2,125.11 Amanda R. Kirby Services 1,687.50 Modern Cleaners Laundry Services 290.85 Morcon Industrial Supplies 118.68 Mtn West Business Solutions Contract 439.29 National Pen Co Supplies 655.90 Plan One Contract 883.30 Personnel Screening Testing 535.00 Professional Plastics Supplies 1,582.00 Real Kleen Janitorial Supplies 90.05 Roto-Aire Sales & Service Supplies 581.52 Sigma-Aldrich Testing 404.60 Shred-It USA Services 110.45 Sunrise Environmental Supplies 536.14 Six States Distributors Parts 1,597.01 Skaggs Uniforms 444.58 Superior Rental Parts 641.98 Turf Equipment & Irrigation Parts 189.44 Rocky Mountain Power Utilities 5,833.21 Walmart Supplies 940.70 XO Xtreme Marketing Contract 24,761.00 Wheeler Machinery Parts 294.50 The Lumberyard Supplies 178.93 Wyoming Law Enforce Academy Registration 675.00 Yamaha Motor Contract 3,495.25 Callaway Golf Supplies 1,088.59 Taylor Made Golf Supplies 223.86 U.S.A. Blue Book Supplies 728.77 Terri Spero Reimbursement 59.99 Rebecca Landes Reimbursement 120.00 Brian Lonsway Reimbursement 207.90 Dale Basham Refund 100.00 Corbin or Taylor Metcalf Refund 100.00 Alyssa Prochaska Refund 600.00 Medi Shahabi Refund 100.00 Dengjun Wei Refund 100.00 Judith Cook Refund 89.78 Carrie Zarlengo Refund 750.00 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council Comments Council member Welling welcomed everyone and commented that it was good to see citizens attending. Council member Sellers mentioned that he had been enjoying the wet weather and hopes it will continue, as we need the water. Mayor Williams commented that he had driven by Sulphur Creek Reservoir and reported it looked almost full. ORDINANCE 22-03 Council member Sellers moved, Council member Ottley seconded, to pass Ordinance 22-03 on third and final reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 2-12. WARDS OF CHAPTER 2, ADMINISTRATION, TO ADJUST THE CITY’S WARD BOUNDARIES TO MORE CLOSELY ALIGN WITH THE REVISED BOUNDARIES OF THE VOTING DISTRICTS ENACTED BY THE WYOMING LEGISLATURE. WHEREAS, it is necessary to adjust the City’s Ward Boundaries to more closely align with the revised boundaries of the Voting Districts recently enacted by the Wyoming Legislature; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 2-12 of the Evanston City Code is hereby amended and re-enacted to provide as follows: Sec. 2-12. Wards. There are hereby created and established within the corporate limits three wards, Ward I, Ward II, and Ward III which are bounded and described as set forth on the Voting Ward Map, which is attached hereto and incorporated herein as if fully set forth. The Voting Ward Map shall be kept, maintained and made available for inspection by the City Clerk. PASSED AND APPROVED on Third and Final Reading this 3rd day of May, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion to pass Ordinance 22-03 on Third and Final Reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Water Main Replacements Council member Lynch moved, Council member Welling seconded to award the apparent low bid for the construction of the 18 th, 19th and W. Summit Streets Water Main Replacement Project to Kilgore Companies, LLC dba Lewis & Lewis, Inc. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council member M. Welling moved, Council member Ottley seconded to award the apparent low bid for the construction of the Sage Street Water Main Replacement Project to Kilgore Companies, LLC dba Lewis & Lewis, Inc. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 22-31 Council member Sellers introduced Resolution 22-31. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 22-31. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, TO AMEND A PORTION OF THE CITY’S MASTER PLAN TO AUTHORIZE A HIGHWAY BUSINESS-DEVELOPING ZONE, FOR THE REAL PROPERTY INDICATED ON THE ATTACHED EXHIBIT AS REQUESTED BY EQUINE CAPITAL NETWORK, LLC. WHEREAS, a public hearing was held by the Planning and Zoning Commission of the City of Evanston March 7, 2022, to consider amending the City’s Master Plan, (the 2010 Plan), to authorize a Highway Business-Developing Zone, for the real property indicated on the attached exhibit as requested by Equine Capital Network, LLC; and WHEREAS, Section 2-72 C. Of the City Code requires that an amendment to the Master Plan be approved by two thirds of the members of the Planning and Zoning Commission; WHEREAS, after receiving testimony and evidence from the applicant, affected adjacent landowners and the public at large, the Commission members present at the hearing, unanimously voted to recommend the approval of the proposed master plan amendment; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Master Plan of the City of Evanston is hereby amended to authorize a Highway Business-Developing Zone, for the real property indicated on the attached exhibit as requested by Equine Capital Network, LLC Section 2: The Mayor, City Clerk and City Planning Department are authorized to undertake all steps necessary to amend the Master Plan as set forth herein. PASSED, APPROVED AND ADOPTED this 3rd day of May, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling,Sellers, M. Welling.  Resolution 22-32 Council member Lynch introduced Resolution 22-32. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 22-32 A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING AN APPLICATION FOR A GRANT FROM THE WYOMING OFFICE OF HOMELAND SECURITY TO OBTAIN FUNDS WHICH ARE DESIGNATED FOR LAW ENFORCEMENT TERRORISM PREVENTION-ORIENTED ACTIVITIES AND EQUIPMENT. WHEREAS, there are funds available from the Wyoming Office of Homeland Security which could be used by the City for law enforcement terrorism prevention-oriented activities and equipment; and WHEREAS, it is in the public’s interest for the City of Evanston to apply for the grant funds; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Chief of Police is authorized to submit on behalf of the City the application for a Grant from the Wyoming Office of Homeland Security to obtain funds for law enforcement terrorism prevention-oriented equipment. PASSED, APPROVED AND ADOPTED this 3rd day of May, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 22-33 Council member Sellers introduced Resolution 22-33. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 22-33. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING AN APPLICATION TO OBTAIN A BULLET PROOF VEST PARTNERSHIP GRANT FROM THE U.S. DEPARTMENT OF JUSTICE. WHEREAS, grant funds are available from the U.S. Department of Justice which are to be used to assist in the purchase of bullet proof vests for the police department; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Police Department of the City of Evanston is authorized to apply for a Bullet Proof Vest Partnership Grant from the U.S. Department of Justice. PASSED, APPROVED AND ADOPTED this 3rd day of May, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling.  Resolution 22-34 Council member M. Welling introduced Resolution 22-34. Council member M. Welling moved, Council member Lynch seconded, to adopt Resolution 22-34. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MYERS ANDERSON ARCHITECTS, PLLC TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE ROOF REPLACEMENT OF SECTION ONE AND TWO OF ROUNDHOUSE PROJECT. WHEREAS, the City of Evanston and Myers Anderson Architects, PLLC have negotiated an agreement whereby Myers Anderson Architects, PLLC, will provide design and construction management services for the Roof Replacement of Sections One and Two of Roundhouse Project; and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and Myers Anderson Architects, PLLC, a copy of which is attached hereto, to provide design and construction management services for the Roof Replacement of Sections One and Two of Roundhouse Project. PASSED, APPROVED AND ADOPTED this 3rd day of May, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-35 Council member Ottley introduced Resolution 22-35. Council member Ottley moved, Council member Sellers seconded, to adopt Resolution 22-35. RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, DESIGNATING THE CONSTRUCTION OF YEAR-ROUND RESTROOMS WITHIN THE STATE PARK AS A ROUNDUP PROJECT. WHEREAS, in 1989 the City created the Roundup Program as a means of generating funds to be used for community projects; and WHEREAS, funds are generated by the Roundup Program because it allows citizens to round-up the payment of their utility bills to the next dollar; and WHEREAS, a group of citizens have organized to raise funds for the construction of year-round restrooms in the State Park to be used by members of the community; and WHEREAS, to assist in the fund-raising efforts, the City hereby designates the construction of year- round restrooms in the State Park, as the Roundup Project; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby authorizes and designates that the construction of year-round restroom within the State Park, as the Roundup project to assist in raising funds for the construction of the restrooms. PASSED AND APPROVED on First Reading this 3rd day of May, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk  The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:55 p.m. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk