City Council

EVANSTON CITY COUNCIL First Regular Meeting June 7th, 2022 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Council member Welling led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Police Chief, Mike Vranish; ; Director of Engineering and Planning, Dean Barker; Public Works Director, Gordon Robinson; and Community Development Director, Rocco O’Neill; Information Technology Coordinator, Preston Sheets and Parks and Recreation Manager, Kim Larson. Director of Parks and Recreation, Scott Ehlers was excused. Approve Agenda Council member Sellers moved, Council member Welling seconded, to approve the agenda with the addition of Resolution 22-42. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held May 17th, 2022, Special City Council Meeting held May 31st, 2022 and the City Council Work Session Meeting held May 24th, 2022 were approved as presented. Bills Council member M. Welling moved, Council member Ottley seconded, to approve the following bills for payment: May 18, 2022 to Jun 07, 2022 VENDOR FOR AMOUNT AXA Equivest Payroll 433.00 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 2,572.63 IRS Tax Deposit Payroll 43,158.60 Orchard Trust Payroll 773.88 Parks & Recreation Payroll 159.17 Vantage Point Payroll 99.44 Wyoming Child Support Payroll 264.92 Payroll Payroll 134,093.49 AT&T Cell Phones 115.62 Alien Gear Supplies 554.34 Accent Flooring Contract 40,000.00 All West Internet/Phones 3,233.05 Evanston Youth Club Contract 18,750.00 Birdsall Voss & Associates Contract 3,779.96 Dennis M. Boal Services 4,072.50 Calibration Tech & Supply Services 50.00 Yeti Parts 48.60 CD’s Electric Electrical 2,558.80 Bigzz Sanitation Services 400.00 City of Evanston Utilities 6,931.91 Curtis Blue Line Uniforms 1,178.13 Verizon Wireless Cell Phones 753.74 Cowboy Graphics Supplies 28.00 Deru’s Glass Parts 192.00 Ellingford’s Parts 370.00 Chemtech-Ford Laboratories Testing 364.00 Energy Laboratories Testing 1,586.00 Evanston Parks & Recreation City Subsidy/Reimbursement 147,475.46 Urban Renewal Agency Reimbursement 150.00 First Bank Visa 29,999.28 Fastenal Parts 237.69 Forsgren Associates Contract 1,790.00 Forza Forensics Registration 1,050.00 Freeway Tire Tires 480.85 Great Basin Turf Supplies 14,008.00 Harris Law Office Contract 4,000.00 Reladyne Fuel 1,939.50 Sports World Equipment 2,899.98 Evanston Regional Hospital Testing 77.72 Jackson Group Peterbilt Parts 110.63 JUB Engineers Contract 58,500.00 Kallas Automotive Parts 1,190.01 Amanda R. Kirby Services 2,137.50 Leadership Wyoming Services 3,500.00 M&K Striping Services 16,350.00 Mario & Mafinda Pedroza Reimbursement 510.00 Mile High Turfgrass Supplies 2,760.00 Morcon Industrial Supplies 3,509.26 Mtn West Business Solutions Service Agreement 1,893.90 Nalco Supplies 30,982.16 Neverest Equipment Parts 155.33 Dave Norris Construction Contract 14,100.00 Quadient Contract 3,039.87 Office Products Dealer Supplies 227.59 O’Reilly Auto Parts Parts 50.57 Personnel Screening Testing 510.00 Premier Striping Services 21,645.90 Real Kleen Janitorial Supplies 2,338.85 Rocky Mountain Valves Services 1,308.14 Rocky Mountain Turf Parts 447.52 Sunrise Environmental Parts 680.19 Interwest Supply Parts 1,266.60 Silencerco Supplies 3,308.00 Sirchie Fingerprint Lab Supplies 340.35 Smith & Loveless Parts 4,791.93 Skaggs Uniforms 630.45 Smith’s Food & Drug Supplies 28.21 Local Government Liability Pool Insurance 35,401.01 Superior Rental Parts 117.99 Tom’s HVAC Services 6,460.00 The Huntington National Bank Contract 4,445.39 Turf Equipment & Irrigation Parts 326.41 Uinta County Human Services Contract 33,750.00 Uinta County Fire Protection Contract 59,290.50 Unita County Herald Ads 92.00 Uinta Lock & Key Services 100.00 Century Link Utilities 150.04 Rocky Mountain Power Utilities 15,567.50 Walmart Supplies 591.70 XO Xtreme Marketing Contract 24,761.00 Westar Printing Supplies 636.00 The Lumberyard Supplies 1,654.57 Young Strategies Registration 1,200.00 Yamaha Motor Corporation Contract 3,495.25 Dana Kepner Parts 29,339.83 Root X Supplies 707.28 Aspen Grove Nursery Trees 560.00 JC Golf Supplies 435.88 Callaway Golf Supplies 179.35 Taylor Made Golf Supplies 776.15 U.S.A. Blue Book Supplies 3,317.38 Mieke Madrid Reimbursement 117.00 Richard Rushworth Services 3,262.41 Kickin Grass Services 55.00 Desaree Batt Restitution 120.00 Trevor Hartzell Reimbursement 170.00 Stewart Hayduk Refund 100.00 Oswaldo Flores Refund 619.00 Trevor Hyatt Refund 1,500.00 Wright Express Fuel 1,514.87 Dean Barker Reimbursement 150.00 Megeath Fletcher Restitution 506.62 Charlie Newman Refund 750.00 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council Comments Council member Perkes commented that he was pleased to see the speed limit signs on 6th Street. Council member Sellers mentioned that with the addition of the speed limit sign he had noticed a difference on Aspen Grove Drive. Appointments to Boards Mayor Williams made appointments to the following boards. Council member Lynch moved, Council member Sellers seconded, to confirm the following appointments: Lodging Tax Board Sadi Fain - January 2023 Urban Renewal Board Jacque Skog - January 2026 The motion passed unanimously with 6 yes votes: Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Consent Agenda Council member Welling moved, Council member Perkes seconded, to approve the following Consent Agenda Item: Street Closure Permit requested by Travis and Jennifer Wilson for a neighborhood 4th of July Party on Sunday, July 3, 2022 on Summit Street between 6th Street and 7th Street, from 3:00 pm to 11:59 pm. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling. Council member Welling moved, Council member Ottley seconded, to approve the following Consent Agenda Item: Street Closure Permit requested by Shawn Saban for a neighborhood 4th of July Party on Monday, July 4th, 2022 on Center Street between 2nd Street and 3rd Street, from 4:00 pm to 11:59 pm. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling. Council member Lynch moved, Council member Sellers seconded, to approve the following Consent Agenda Item: Street Closure Permit requested by Eli and Brandy Robinson for a neighborhood 4th of July Party on Monday, July 4th, 2022 on Sage Street between 4th Street and 5th Street, from 4:00 pm to 11:59 pm. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, D. Welling, Sellers, M. Welling. Council member Perkes abstained from the vote. Council member Ottley moved, Council member Welling seconded, to approve the following Consent Agenda Items: Open Container/Street Closure Permit requested by Rachel Reifon of Kate’s for a Summer Celebration on Saturday, June 18th, 2022 on Main Street from 9th Street to 10th Street, from 2:00 pm to midnight. Open Container/Street Closure Permit requested by Rachel Reifon of Kate’s for an After Brewfest Party on Saturday, July 23rd, 2022 on Main Street from 9th Street to Harrison Drive, from 5:00 pm to midnight. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling.  Resolution 22-39 Council member Lynch introduced Resolution 22-39. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 22-39. RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ENTER INTO A OPERATING AGREEMENT WITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION WITHIN THE CITY OF EVANSTON. WHEREAS, the City of Evanston the Evanston Parks and Recreation District have negotiated an agreement for the operation, management and regulation of recreation within the City of Evanston; WHEREAS, the City and the Recreation District have set the agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreement, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED this 7th day of June, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling,Sellers, M. Welling. Resolution 22-40 Council member Sellers introduced Resolution 22-40. Council member Sellers moved, Council member Ottley seconded, to adopt Resolution 22-40 A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON ADOPTING THE 2022 WYOMING REGION 4 HAZARD MITIGATION PLAN. WHEREAS, the City of Evanston recognizes the threat that natural hazards pose to people and property within our community; WHEREAS, undertaking hazard mitigation actions will reduce the potential for harm to people and property from future hazard occurrences; and WHEREAS, the U.S. Congress passed the Disaster Mitigation Act of 2000 ("Disaster Mitigation Act") emphasizing the need for pre-disaster mitigation of potential hazards; WHEREAS, the Disaster Mitigation Act made available hazard mitigation grants to state and local governments; WHEREAS, an adopted Multi-Hazard Mitigation Plan is required as a condition of future funding for mitigation projects under multiple FEMA pre- and post-disaster mitigation grant programs; and WHEREAS, the City of Evanston fully participated in the FEMA-prescribed mitigation planning process to prepare this Multi-Hazard Mitigation Plan; and WHEREAS, the Wyoming Office of Homeland Security and the Federal Emergency Management Agency Region VIII officials have reviewed the 2022 Wyoming Region 4 Hazard Mitigation Plan, and approved it contingent upon this official adoption of the participating governing body; WHEREAS, the City of Evanston desires to comply with the requirements of the Disaster Mitigation Act and to augment its emergency planning efforts by formally adopting the 2022 Wyoming Region 4 Hazard Mitigation Plan; WHEREAS, adoption by the governing body for the City of Evanston, demonstrates the jurisdiction's commitment to fulfilling the mitigation goals and objectives outlined in this Multi-Hazard Mitigation Plan;  WHEREAS, adoption of this legitimacies the plan and authorizes responsible agencies to carry out their responsibilities under the plan; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, that it hereby adopts the 2022 Wyoming Region 4 Hazard Mitigation Plan. PASSED, APPROVED AND ADOPTED this 7th day of June, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 22-41 Council member M. Welling introduced Resolution 22-41. Council member M. Welling moved, Council member Welling seconded, to adopt Resolution 22-41. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT WITH THE WYOMING BUSINESS COUNCIL INVESTMENT DIVISION TO OBTAIN FUNDS FOR THE AVALON CONSTRUCTION AND DEVELOPMENT PROJECT. WHEREAS, the Wyoming Business Council has awarded the City a grant in sum of $3,000,000.00 and loan in the sum of $1,109,000.00 for the Avalon Construction and Development Project; and WHEREAS, the Wyoming Business Council has requested the City execute the attached Loan Agreement to obtain the loan funds for the construction of the Avalon Development Project; and WHEREAS, the loan will be repaid by revenues generated by the Avalon Project and is not a general obligation of the City; Section 1. The City of Evanston hereby approves and authorizes the execution of the attached Business Ready Community Grant and Loan Program Agreement with the Wyoming Business Council Investments Division to obtain funds for the Avalon Construction and Development Project. Section 2. The Mayor and City Clerk are hereby authorized to sign and attest the Loan Agreement on behalf of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 7th day of June, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Resolution 22-42 Council member Lynch introduced Resolution 22-42. Council member Lynch moved, Council member Ottley seconded, to adopt Resolution 22-42. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING RATIFYING THE EXECUTION OF AMENDMENT ONE TO GRANT AGREEMENT WITH THE WYOMING BUSINESS COUNCIL TO OBTAIN A BUSINESS READY GRANT FOR THE CONSTRUCTION OF A LIGHT MANUFACTURING FACILITY FOR THE AVALON DEVELOPMENT PROJECT. WHEREAS, the City of Evanston has been awarded a Business Ready Grant from the Wyoming Business Council to construct a sixty-thousand sq. ft. building for lease to Avalon International Aluminum MFG. Inc, to locate its manufacturing operation in Evanston; and WHEREAS, it is necessary for the City to enter into the attached amendment to the Grant Agreement in order to extend the construction completion date to June 30, 2023; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor is authorized to sign on behalf of the City the attached Amendment One to Grant Agreement with the Wyoming Business Council for construction of a light manufacturing facility for the Avalon Development Project. PASSED, APPROVED AND ADOPTED this 7th day of June, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Department Comments Police Chief, Mike Vranish expressed appreciation to Public Works Director, Gordon Robinson for implementing the electronic traffic signs. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:50 p.m. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk