City Council

EVANSTON CITY COUNCIL First Regular Meeting August 2nd, 2022 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of August was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling,and Mikal Welling. Mike Sellers was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Police Chief, Mike Vranish; Director of Engineering and Planning, Dean Barker; Public Works Director, Gordon Robinson; Community Development Director, Rocco O’Neill, Director of Parks and Recreation, Scott Ehlers and Main Street Coordinator/Grant Writer, Mieke Madrid. Approve Agenda Council member Welling moved, Council member Ottley seconded, to approve the agenda with the addition of a Malt Beverage Permit to the Consent Agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held July 19th, 2022, and the City Council Work Session Meeting held July 26th, 2022 was approved as presented. Bills Council member Lynch moved, Council member Perkes seconded, to approve the following bills for payment: Jul 20, 2022 to Aug 02, 2022 VENDOR FOR AMOUNT AXA Equivest Payroll 433.00 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 2,522.63 IRS Tax Deposit Payroll 46,596.85 Orchard Trust Payroll 773.88 Parks & Recreation Payroll 159.37 Vantage Point Payroll 99.44 Wyoming Child Support Payroll 264.92 Payroll Payroll 142,938.98 AT&T Cell Phone 415.80 Blue360 Media Supplies 1,063.76 Best Kind Embroidery Services 7.00 Dennis M. Boal Services 3,375.00 Cazin’s Parts 632.17 CD’s Electric Electrical 1,438.50 Cleveland Golf Supplies 1,026.00 Curtis Blue Line Uniforms 1,174.10 Verizon Wireless Cell Phone 540.60 Evanston Cowboy Joe Club Reimbursement 540.00 TK Elevator Services 4,346.28 Empire Turf Supplies 715.00 Evanston Parks & Recreation City Subsidy/Reimbursement 285,110.74 Fastenal Supplies 185.85 Folsom Associates Parts 1,651.18 Forsgren Contract 1,965.00 Fremont Motor Vehicles 58,150.00 Grainger Supplies 167.31 Golden Shovel Agency Contract 17,975.00 Harrington Industrial Plastics Supplies 1,679.64 Harris Law Office Contract 4,000.00 Hydraulic Controls Parts 45.59 Reladyne Fuel 4,333.93 Intermountain Bobcat Parts 164.34 Kallas Automotive Parts 820.54 Amanda R. Kirby Services 1,687.50 Rhinehart Fuel 21,467.72 Andrew Moon Reimbursement 200.00 Morcon Supplies 1,103.58 Mtn West Business Solutions Service Agreement 2,488.74 Myers/Anderson Architects Contract 773.44 NALCO Supplies 57,296.80 National Filter Media Parts 917.10 Staker Parson Supplies 1,276.29 Positive Promotions Supplies 373.45 Rypstick Golf Supplies 829.79 Real Kleen Janitorial Supplies 154.85 Remote Control Systems Parts 17,435.00 Safety Supply & Sign Parts 763.00 Shred-it USA Services 110.89 Skaggs Uniforms 382.79 Standard Plumbing Parts 50.73 Stateline Metals of Wyoming Parts 224.60 Alsco Laundry Services 500.23 Tom’s HVAC Services 987.02 Thatcher Chemical Supplies 5,793.62 Titleist Supplies 6,969.04 Turf Equipment & Irrigation Parts 2,772.02 Uinta County Herald Ads 79.00 Rocky Mountain Power Utilities 6,218.17 Walmart Supplies 844.65 XO Xtreme Marketing Contract 24,761.00 Westar Printing Supplies 43.78 Western Wyoming Beverages Services 117.90 Yamaha Motor Corporation Contract 3,495.25 Utah/Yamas Controls Services 7,589.00 Creative Ink Images Supplies 526.10 Callaway Golf Supplies 953.10 Atkinson Sound Services 425.00 U.S.A. Bluebook Supplies 894.94 Jayson Bailey Refund 500.00 Rhett Groll Reimbursement 104.14 James Schmidt Reimbursement 114.92 Rocco O’Neill Reimbursement 93.43 Kimberly Efird Refund 900.00 Jay D Kunze Refund 100.00 Karen Robben Refund 100.00 Alyce Rhondeau Restitution 13.42 Scott Faddis Reimbursement 374.93 The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Council Comments Mayor Williams and the Council members each expressed sincere condolences to the family of Rick Schuler. Mayor Williams commented that Rick’s wife Wendy served on the City Council for many years, and both Rick and Wendy are an integral part of our community. He mentioned that we are thinking of them and share in their grief. He wished them peace and comfort. Mayor Williams and the Council members also expressed condolences to the family of Don George. They offered prayers and love to his family. Consent Agenda Council member Lynch moved, Council member M. Welling seconded, to approve the following Consent Agenda Items: Limited Malt Beverage Permit requested by Stephen Saletta of the gleanerS for a music concert, at the Beeman-Cashin building for the following date and times: Friday, August 5th, 2022 8:00 p.m. to Midnight Limited Malt Beverage Permit requested by Trevor Rasmussen of SAFV Task Force for a Gentlemen’s Fund Raising Event at the Beeman Cashin Building for the following date and times: Saturday, August 13th, 2022 6:00 pm to 9:30 pm  Street Closure Permit requested by Deeanna Sorenson of First Bank for a Customer “Big Day” Event on Friday, August 5th, 2022 on 10th Street from Main Street to Center Street; from 8:00 am to 3:00 pm. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-50 Council member Perkes introduced Resolution 22-50. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 22-50. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH PLAN ONE ARCHITECTS TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE EVANSTON AVALON INTERNATIONAL PROJECT. WHEREAS, the City of Evanston and Plan One Architects have previously entered into a contract whereby Plan One Architects, is to provide engineering and construction management services for the Evanston Avalon International Project; and WHEREAS, there is a need to amend the contract for the reasons described in the attached Amendment to the Plan One Architects Contract; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Amendment to the Plan One Architects Contract, a copy of which is attached hereto, for the Evanston Avalon International Project. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-51 Council member Welling introduced Resolution 22-51. Council member Welling moved, Council member Ottley seconded, to adopt Resolution 22-51. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO.01 FOR THE 2022 STREET MAINTENANCE PROJECT, CITY VIEW AND ASPEN GROVE DRIVE, IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the 2022 Street Maintenance Project which is being constructed by Kilgore Companies, LLC dba Lewis and Lewis, Inc.; and WHEREAS, the governing body has determined that it is in the public’s interest to approve Change Order No. 01 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, as follows: Section 1. Change Order No. 01 for the 2022 Street Maintenance Project, City View and Aspen Grove Drive, a copy of which is attached hereto, is approved. Section 2. The City Engineer and Mayor are authorized to approve Change Order No. 01 on behalf of the City.  PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-52 Council member Lynch introduced Resolution 22-52. Council member Lynch moved, Council member M. Welling seconded, to adopt Resolution 22-52. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A AGENCY AGREEMENT WITH LEADSONLINE LLC TO ACCESS A REPORTING AND CRIMINAL INVESTIGATION SYSTEM FOR RECEIVING TRANSACTION DATA FOR LAW ENFORCEMENT PURPOSES. WHEREAS, the Police Department for the City of Evanston has a need to access a reporting and criminal investigation system for receiving transaction data for law enforcement purposes; and WHEREAS, LeadsOnline LLC can provide the service pursuit to the Agency Agreement which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agency Agreement with LeadsOnline, LLC, a copy of which is attached hereto, to provide a reporting and criminal investigation system for receiving transaction data for law enforcement purposes. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-53 Council member Perkes introduced Resolution 22-53. Council member Perkes moved, Council member M. Welling seconded, to adopt Resolution 22-53. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION AND CONVEYANCE OF AN ACCESS AND USE EASEMENT TO THE WYOMING DEPARTMENT OF ENVIRONMENTAL QUALITY, (DEQ),FOR THE INSTALLATION OF ADDITIONAL GROUNDWATER MONITORING WELLS. WHEREAS, beginning 2012 the City has conveyed to DEQ an Access and Use Agreement to locate a number of groundwater monitoring wells to facilitate the monitoring of ground water remediation in the downtown area of the community; and WHEREAS, DEQ has requested the City convey another Access and Use Easement to accommodate the installation of additional groundwater monitoring wells;  NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor and City Clerk are hereby authorized to sign, attest and convey the Access and Use Easement to the Wyoming Department of Environmental Quality for the installation of ground water monitoring wells, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-54 Council member Welling introduced Resolution 22-54. Council member Welling moved, Council member Lynch seconded, to adopt Resolution 22-54. A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A QUOTE FROM STRONGPROJECT, INC. TO PURCHASE WORK STATION FURNITURE AND CHAIRS FOR USE BY THE UINTA COUNTY LIBRARY IN EVANSTON WYOMING. WHEREAS, the governing body for the City of Evanston has determined that it is in the public interest to use a portion of funds it has received pursuant to the American Rescue Plan Act of 2021, to purchase work station furniture and chairs to be used by the Uinta County Library in Evanston, Wyoming; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The City of Evanston hereby authorizes the Mayor to accept the quote from StrongProject, INC. To purchase work station furniture and chairs for use by the Uinta County Library in Evanston Wyoming. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-55 Council member M. Welling introduced Resolution 22-55. Council member M. Welling moved, Council member Welling seconded, to adopt Resolution 22-55. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE EVANSTON RODEO SERIES, A WYOMING NON PROFIT CORPORATION. WHEREAS, the City of Evanston has a strong interest in promoting tourism within the community; and WHEREAS, the Evanston Rodeo Series increases tourism within the community by promoting and increasing the use of the Uinta County Fairgrounds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT:  Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with Evanston Rodeo Series, a Wyoming non profit corporation, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-56 Council member Ottley introduced Resolution 22-56. Council member Ottley moved, Council member Welling seconded, to adopt Resolution 22-56. RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON DECLARING THE CURRENT STATE STATUTES REGARDING THE DESIGNATION OF LIQUOR LICENSES ISSUED BY MUNICIPALITIES ARE STIFLING ECONOMIC GROWTH, AND ARE REQUESTING THE STATE LEGISLATURE REVIEW, CONSIDER, AND ADOPT MODIFICATIONS TO STATE STATUTES REGARDING SAID LICENSES WHEREAS, the governing body for the City of Evanston recognizes the need for improvement for quality of life throughout Uinta County for existing residents as well as prospective new residents; and WHEREAS, due to recent census data and the current structure of State Statutes on Liquor Licenses it has been determined by the City that the State Statutes are stifling economic growth; and WHEREAS, the City recognizes that tourism is the number two industry in Wyoming and the modifications to State Statutes on issuance of liquor licenses for new development will create an atmosphere of community and not as a pass through to other locales; and WHEREAS, the City recognizes the entrepreneurial spirit of license applicants, causing the governing body to be placed in a precarious situation of picking “winners and losers” amongst a variety of qualified candidates which is detrimental to a free market economy; and WHEREAS, the City recognizes the necessity of local control regarding liquor licenses as it is the municipality who administers the emergency services and law enforcement, and WHEREAS, the City has recognized the nationwide trend that a lot of new liquor establishments are locating to former industrial, historical, and warehouse districts in dilapidated areas, revitalizing many blighted areas throughout the municipalities, and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The governing body of the City of Evanston hereby requests the state legislature review, consider and adopt modifications to the current State Statutes regarding he issuance of liquor licenses in the municipalities of all of Wyoming communities. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Ottley, Welling, M. Welling and 1 opposed, Perkes.  Resolution 22-57 Council member Lynch introduced Resolution 22-57. Council member Lynch moved, Council member Ottley seconded, to adopt Resolution 22-57. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING, FOR THE PURPOSE OF REPLACING and UPGRADING THE ANTIQUATED NORTH GRASS VALLEY WASTE WATER LIFT STATION WITH A GENERATOR TO PROVIDE CONSISTENT AND HIGH LEVEL SERVICE,(THE NORTH GRASS VALLEY LIFT STATION REPLACEMENT & IMPROVEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston desires to participate in the Water & Sewer ARPA Grant program to assist in financing this project; and WHEREAS, the Governing Body for the City of Evanston recognized the need for the project: and WHEREAS, the WATER & SEWER ARPA GRANT program required that certain criteria be met, as described in the State Loan and Investment Board's Rules and Regulations governing the program, and to the best of our knowledge this application meets those criteria; and, NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Evanston, Wyoming that: Section 1: A grant application in the amount of $332,371.00 be submitted to State Loan and Investment Board for consideration at a State Loan and Investment Board meeting to assist in funding the North Grass Valley Lift Station Replacement & Improvement Project. Section 2: City Engineer, Dean Barker, and Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston to act on behalf of the Governing Body on all matters relating to this loan application. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M.Welling. Resolution 22-58 Council member M. Welling introduced Resolution 22-58. Council member M. Welling moved, Council member Perkes seconded, to adopt Resolution 22-58. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING, FOR THE PURPOSE OF REPLACING AGING 4-INCH WATER MAIN LINES IN 18TH, 19TH AND W. SUMMIT STREET TO AN 8-INCH PVC PIPING TO IMPROVE FIRE FLOW AND REDUCE SERVICE OUTAGES,( THE 18TH/19TH & W. SUMMIT STREETS WATER LINE REPLACEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston desires to participate in the Water & Sewer ARPA Grant program to assist in financing this project; and WHEREAS, the Governing Body for the City of Evanston recognized the need for the project: and  WHEREAS, the WATER & SEWER ARPA GRANT program required that certain criteria be met, as described in the State Loan and Investment Board's Rules and Regulations governing the program, and to the best of our knowledge this application meets those criteria; and, NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Evanston, Wyoming that: Section 1: A grant application in the amount of $1,219,442.00 be submitted to State Loan and Investment Board for consideration at a State Loan and Investment Board meeting to assist in funding the 18TH/19TH & W. Summit Streets Water Line Replacement Project. Section 2: City Engineer, Dean Barker, and Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston to act on behalf of the Governing Body on all matters relating to this loan application. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 22-59 Council member Ottley introduced Resolution 22-59. Council member Ottley moved, Council member Welling seconded, to adopt Resolution 22-59. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING, FOR THE PURPOSE OF REPLACING AN AGING 4-INCH WATER MAIN LINE IN SAGE STREET TO An 8-INCH PVC PIPING TO IMPROVE FIRE FLOW AND REDUCE SERVICE OUTAGES,( THE SAGE STREET WATER LINE REPLACEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston desires to participate in the Water & Sewer ARPA Grant program to assist in financing this project; and WHEREAS, the Governing Body for the City of Evanston recognized the need for the project: and WHEREAS, the WATER & SEWER ARPA GRANT program required that certain criteria be met, as described in the State Loan and Investment Board's Rules and Regulations governing the program, and to the best of our knowledge this application meets those criteria; and, NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Evanston, Wyoming that: Section 1: A grant application in the amount of $392,140.00 be submitted to State Loan and Investment Board for consideration at a State Loan and Investment Board meeting to assist in funding the 18TH/19TH & W. Summit Streets Water Line Replacement Project. Section 2: City Engineer, Dean Barker, and Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston to act on behalf of the Governing Body on all matters relating to this loan application. PASSED, APPROVED AND ADOPTED this 2nd day of August, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:12 p.m.