City Council

EVANSTON CITY COUNCIL First Regular Meeting January 3, 2023 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of January was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. City Clerk, Diane Harris administered the Oath of Office to newly elected Council members, Jesse Lind and Jen Hegeman; re-elected Council member, David Welling and re-elected Mayor Kent Williams. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Jesse Lind, Evan Perkes, David Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Amanda Kirby; Director of Engineering and Planning, Dean Barker; Public Works Director, Gordon Robinson; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Community Development Director, Rocco O’Neill; Police Chief, Mike Vranish; Senior Planner, DuWayne Jacobsen and Main Street Coordinator/Grant Writer, Mieke Madrid. Director of Parks and Recreation, Scott Ehlers was excused. A group of interested citizens were also present. Approve Agenda Council member Welling moved, Council member Sellers seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held December 20, 2022, were approved as presented. Bills Council member Lynch moved, Council member Welling seconded, to approve the following bills for payment: Dec 21, 2022, to Jan 03, 2023 VENDOR FOR AMOUNT AXA Equivest Payroll 676.00 Evanston Police Benevolent Payroll 464.00 Flex Share Payroll 5,061.94 IRS Tax Deposit Payroll 95,802.32 Mission Square Payroll 198.88 Orchard Trust Payroll 2,037.76 Parks & Recreation Payroll 306.24 Wyoming Child Support Payroll 529.84 Payroll Payroll 143,619.31 AT&T Cell Phones/Computers 1,828.66 Ambiente H2O Parts 28,901.93 Blue To Gold Supplies 124.47 Dennis M. Boal Services 3,235.50 Civic Plus Contract 3,893.16 CD’s Electrical Services 236.54 Yeti Parts 167.95 Curtis Blue Line Uniforms 678.26 Verizon Wireless Cell Phones 240.78 Certified Laboratories Supplies 319.95 Ellingfords Parts 6.72 Chemtech-Ford Laboratories Testing 2,013.00 Energy Laboratories Testing 841.00 Evanston Parks & Recreation City Subsidy 107,895.83 First Bank Visa 10,578.33 Flex Share Benefit Contributions 1,600.00 Freeway Tire Tires 1,174.86 Murdochs Equipment 269.96 Kallas Automotive Parts 922.32 Amanda R. Kirby Services 1,417.50 Lewis & Lewis Contract 204,720.49 Lowham Ranch Contract 100.00 Joe’s Modern Cleaners Laundry Services 300.05 Mosca Design Supplies 2,543.18 Morcon Supplies 203.72 Mountain West Business Solutions Service Agreement 530.02 North American Directory Service Ads 250.00 Six States Distributors Parts 480.35 Standard Plumbing Parts 289.13 Alsco Laundry Services 460.20 Tom’s HVAC Services 120.00 Uinta County Fire Protection Contract 84,563.50 Uinta County Treasurer Reimbursement 85,723.59 Union Wireless Cell Phone 71.94 Mountainland Power Equipment Parts 707.64 United States Geological Survey Services 5,104.00 Rocky Mountain Power Utilities 6,171.74 XO Xtreme Marketing Contract 27,461.00 Xylem Water Solutions Parts 413.52 Westar Printing Services 2,222.20 Rogue Services Parts 8,760.00 Willow Creek Salt Salt 5,026.91 The Lumberyard Supplies 99.74 Yamaha Motor Contract 3,495.25 Dana Kepner Parts 2,808.14 Wyoming Weddings Ads 425.00 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments Several Council members commented on the great job that has been done by Public Works on snow removal with the recent snowstorms. Council members expressed congratulations to one and another for successful campaigns. Council member Sellers reminded everyone to be mindful of how people are acting. Council member Hegeman commented that she has seen such a sense of community with the recent storms and cold weather with people helping each other out. Mayor Williams congratulated the re-elected and newly elected Council members. He also expressed gratitude to Council member Lynch for an honorable Mayoral campaign. He appreciated the integrity that was exhibited. Council member Lynch agreed and thanked the Mayor. Appointment of Department Heads/Attorneys/Municipal Judges Council member Welling moved, Council member Perkes seconded, to confirm the Mayor’s appointment of the following Department Heads, Attorneys and Municipal Judges: Chief of Police - Mike Vranish Director of Engineering and Planning – Dean Barker Director of Public Works – Gordon Robinson Community Development Director – Rocco O’Neill City Treasurer - Trudy Lym City Clerk/HR/Executive Asst. – Diane Harris City Attorney/City Prosecutor - Amanda Kirby Municipal Court Judge - Mark Harris Alternate Municipal Court Judge - Clayton Thomas The motion passed unanimously with 6 yes votes: Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Election of Council President Mayor Williams called for nominations for the election of Council President. Council member Welling moved to nominate Evan Perkes. There was not a second. Council member Perkes moved, Council member Lynch seconded, to nominate Mike Sellers as the City Council President for 2023. The motion passed unanimously with 6 yes votes: Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Public Hearing/Annual Budget 2020-2021 City Attorney, Amanda Kirby conducted a public hearing to receive public information, input, comments, and concerns for a proposed modification to the budget for Fiscal year 2023 and the City of Evanston Fiscal Year 2022-2023 Annual Budget. City Treasurer, Trudy Lym, gave an overview and brief summary of the modifications and the upcoming budget. No one else addressed the issue and Ms. Kirby closed the hearing. Public Hearing/Liquor License City Attorney Amanda Kirby conducted a public hearing to receive public comment regarding an application for a transfer of ownership of a Retail Liquor License from 1945 Harrison Drive, LLC, dba: Homestretch Bar; to Wyoming Horse Racing LLC, DBA: Horse Palace. Eugene Joyce, Owner, addressed the Council. No one else addressed the issue and Ms. Kirby closed the hearing. Transfer of Retail Liquor License Council member Welling moved, Council member Sellers seconded, to approve the transfer of ownership of a Retail Liquor License from 1945 Harrison Drive, LLC, dba: Homestretch Bar; to Wyoming Horse Racing LLC, DBA: Horse Palace. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Ordinance 22-05 Council member Lind moved, Council member Welling seconded, to remove Ordinance 22-05 from the table. There was no motion nor second to adopt Ordinance 22-05 on second reading. The Ordinance failed. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-01 Council member Lynch introduced Resolution 23-01. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 23-01. A RESOLUTION AUTHORIZING ADJUSTMENTS TO THE BUDGET OF THE CITY OF EVANSTON, WYOMING FOR FISCAL YEAR ENDING JUNE 30, 2023, AND ALLOCATING SUCH FUNDS AND EXPENDITURES AMONG THE FUNDS AND DEPARTMENTS AS DESCRIBED HEREIN. WHEREAS, the City of Evanston, Wyoming has previously adopted a budget for fiscal year ending June 30, 2023, which budget estimated revenues and appropriated said expenditures to the funds and departments of the city; and, WHEREAS notice of the hearing to consider the Amendment to the Budget has been published in the newspaper as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The following funds and departments shall have their appropriations revised for the fiscal year as shown: Budget Category Increase Decrease General Fund Capital Parks and Recreation Rec Center Pool Deck Repair $56,000.00 Parks and Recreation Building Maintenance Reserve ($56,000.00) General Fund Street Overlays Street Overlays (Aspen Grove/City View) $825,000.00 Street Slurry Seal budget ($275,000.00) Reserves ($550,000.00) General Fund Operating City Attorney/Prosecuting Attorney $155,276.89 Legal budget amounts ($ 90,000.00) Reserves ($ 65,276.89) Lodging Tax Fund Lodging Promotion Website $ 91,550.00 Lodging Promotion Marketing $ 30,000.00 Wyoming State Department of Tourism Grant Funds ($ 121,550.00) Section 2: The terms and conditions of the original budget shall remain as passed unless otherwise amended. PASSED, APPROVED AND ADOPTED this 3rd day of January 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-02 Council member Sellers introduced Resolution 23-02. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 23-02. RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ACCEPT AND APPROVE A RENEWAL OFFER WITH DELTA DENTAL OF WYOMING TO PROVIDE DENTAL INSURANCE FOR CITY EMPLOYEES. WHEREAS, the City of Evanston, Wyoming has for many years provided dental insurance for its employees; and WHEREAS, it is necessary for the City to accept the attached renewal offer with Delta Dental of Wyoming to continue to provide dental insurance for its employees. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby accepts and approves the renewal offer from Delta Dental of Wyoming, a copy of which is attached hereto and incorporated herein, to provide dental insurance for its employees. PASSED, APPROVED AND ADOPTED this 3rd day of January 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-03 Council member Welling introduced Resolution 23-03. Council member Welling moved, Council member Perkes seconded, to adopt Resolution 23-03. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING, FOR THE PURPOSE OF REPLACING and UPGRADING THE ANTIQUATED NORTH GRASS VALLEY WASTE WATER LIFT STATION WITH A GENERATOR TO PROVIDE CONSISTENT AND HIGH LEVEL SERVICE, (THE NORTH GRASS VALLEY LIFT STATION REPLACEMENT & IMPROVEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston desires to participate in the Water & Sewer ARPA Grant program to assist in financing this project; and WHEREAS, the Governing Body for the City of Evanston recognized the need for the project: and  WHEREAS, the WATER & SEWER ARPA GRANT program required that certain criteria be met, as described in the State Loan and Investment Board's Rules and Regulations governing the program, and to the best of our knowledge this application meets those criteria; and, NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Evanston, Wyoming that: Section 1: A grant application in the amount of $332,371.00 be submitted to State Loan and Investment Board for consideration at a State Loan and Investment Board meeting to assist in funding the North Grass Valley Lift Station Replacement & Improvement Project. Section 2: City Engineer, Dean Barker, and Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston to act on behalf of the Governing Body on all matters relating to this loan application. PASSED, APPROVED AND ADOPTED this 3rd day of January 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-04 Council member Welling introduced Resolution 23-04. Council member Welling moved, Council member Perkes seconded, to adopt Resolution 23-04. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING, FOR THE PURPOSE OF REPLACING AGING 4-INCH WATER MAIN LINES IN 18TH, 19TH AND W. SUMMIT STREET TO AN 8-INCH PVC PIPING TO IMPROVE FIRE FLOW AND REDUCE SERVICE OUTAGES,( THE 18TH/19TH & W. SUMMIT STREETS WATER LINE REPLACEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston desires to participate in the Water & Sewer ARPA Grant program to assist in financing this project; and WHEREAS, the Governing Body for the City of Evanston recognized the need for the project: and WHEREAS, the WATER & SEWER ARPA GRANT program required that certain criteria be met, as described in the State Loan and Investment Board's Rules and Regulations governing the program, and to the best of our knowledge this application meets those criteria; and, NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Evanston, Wyoming that: Section 1: A grant application in the amount of $1,219,442.00 be submitted to State Loan and Investment Board for consideration at a State Loan and Investment Board meeting to assist in funding the 18TH/19TH & W. Summit Streets Water Line Replacement Project. Section 2: City Engineer, Dean Barker, and Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston to act on behalf of the Governing Body on all matters relating to this loan application. PASSED, APPROVED AND ADOPTED this 3rd day of January 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman.  Resolution 23-05 Council member Welling introduced Resolution 23-05. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 23-05. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING, FOR THE PURPOSE OF REPLACING AN AGING 4-INCH WATER MAIN LINE IN SAGE STREET TO An 8-INCH PVC PIPING TO IMPROVE FIRE FLOW AND REDUCE SERVICE OUTAGES,( THE SAGE STREET WATER LINE REPLACEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston desires to participate in the Water & Sewer ARPA Grant program to assist in financing this project; and WHEREAS, the Governing Body for the City of Evanston recognized the need for the project: and WHEREAS, the WATER & SEWER ARPA GRANT program required that certain criteria be met, as described in the State Loan and Investment Board's Rules and Regulations governing the program, and to the best of our knowledge this application meets those criteria; and, NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Evanston, Wyoming that: Section 1: A grant application in the amount of $392,140.00 be submitted to State Loan and Investment Board for consideration at a State Loan and Investment Board meeting to assist in funding the 18TH/19TH & W. Summit Streets Water Line Replacement Project. Section 2: City Engineer, Dean Barker, and Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston to act on behalf of the Governing Body on all matters relating to this loan application. PASSED, APPROVED AND ADOPTED this 3rd day of January 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Comments/Remarks The Department Heads each thanked the Mayor and Councilmembers for their re-reappointments and congratulated the newly elected and re-elected Council. The Department Heads encouraged the Council to feel free to ask questions at any time. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:10 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk