City Council

EVANSTON CITY COUNCIL Second Regular Meeting January 17th, 2023 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of January was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Dan Wheeler, a local citizen led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Jesse Lind, Evan Perkes, David Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Amanda Kirby; Director of Engineering and Planning, Dean Barker; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Community Development Director, Rocco O’Neill; Police Chief, Mike Vranish; Director of Parks and Recreation, Scott Ehlers and Information Technology Coordinator, Preston Sheets. Public Works Director, Gordon Robinson was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Sellers seconded, to approve the agenda with the following change: move the Executive Session before Resolution 23-08. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held January 3rd, 2023 and the Work Session held January 10th, 2023 were approved as presented. Bills Council member Lynch moved, Council member Perkes seconded, to approve the following bills for payment: Jan 04, 2023 to Jan 17, 2023 VENDOR FOR AMOUNT Beneficial Life Payroll 293.34 Delta Dental Payroll 9,026.90 Flex Share Payroll 354.00 Hartford Payroll 248.10 NCPERS Payroll 96.00 WEBT Payroll 183,435.31 Wyoming Work Force Services Payroll 6,760.00 Wyoming Retirement Payroll 71,212.84 Payroll Payroll 146,178.38 Allwest Phones/Internet 2,922.46 Dennis M. Boal Services 1,745.00 Caselle Support/Maintenance 2,028.00 Cazin’s Parts 605.60 CD’s Electric Services 249.00 Crest Contract 800.00 City of Evanston Utilities 2,206.81 Curtis Blue Line Uniforms 1,407.00 CCI Network Utilities 81.49 Evanston Parks & Recreation City Subsidy/Reimbursement 157,996.06 Fastenal Parts 18.03 Folsom Parts 1,981.00 Holland Equipment Parts 3,915.45 Evanston Regional Hospital Testing 155.44 Industrial Service Solutions Parts 37,811.81 Intermountain Golf Cars Services 1,200.00 Kallas Automotive Parts 1,824.26 Rhinehart Oil Fuel 18,384.03 MJB Animal Clinic Supplies 522.50 Morcon Supplies 166.93 Mountain Business West Solutions Service Agreement 35.49 Dominion Energy Utilities 27,183.09 Mountain Fire Alarm Services 206.25 Novus Glass Services 250.00 Pine Top Engineering Services 466.88 Porter Muirhead Cornia Howard Services 42,525.00 Proforce Law Enforcement Supplies 2,531.00 Real Kleen Janitorial Supplies 1,109.90 Rocky Mountain Turf Parts 317.89 Interwest Supply Parts 20,670.00 SESAC License Renewal 553.00 Skaggs Uniforms 4,383.40 Smith’s Food & Drug Supplies 364.05 Stateline Metals of Wyoming Parts 1,196.65 Alsco Laundry Services 88.75 Titleist Supplies 139.69 The Huntington National Bank Contract 4,445.39 Uinta County Herald Public Notices 1,082.90 Uinta County Solid Waste Landfill Fees 28,362.80 Century Link Utilities 1,435.76 Rocky Mountain Power Utilities 34,547.85 US Kids Golf Supplies 165.55 Walmart Supplies 1,126.22 Wasatch Surveying Services 287.00 Wyoming Waste Systems Dumpster Fees 184.71 Westar Printing Supplies 1,586.00 Wheeler Machinery Parts 662.04 Willow Creek Salt Road Salt 3,811.71 The Lumberyard Supplies 20.89 One-Call of Wyoming Tickets 24.75 Wyoming Department of Revenue Sales Tax 48.29 Young Automotive Group Parts 40.62 Dana Kepner Parts 9,443.52 ASCAP License Renewal 420.00 Ansell Healthcare Supplies 520.00 Wyoming Department of Transportation Contract 1,712.21 Patrick or Alyssa Brow Refund 100.00 Jennifer Bowen Refund 100.00 Chad Stadheim Refund 100.00 John Walker Reimbursement 1,500.00 Hope Bills Reimbursement 250.00 Wright Express Fuel 2,498.88 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Revenue & Expenditure Report Council member Perkes moved, Council member Welling seconded, to approve the Revenue and Expenditure Report for November 2022. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council Comments Council member Welling congratulated Heather Blackwell, a local music teacher, for receiving Southwest District Music Educator of the Year, Wyoming Music educator of the Year and Wyoming Music Educators Association 25-year award. Council member Sellers commented that the first and second reading of the SWOT bill has passed the House at the State Legislature. He mentioned that Mark Tesoro of the Uinta County Herald credited the municipalities support for the success of the bill. Council member Sellers mentioned that a couple of businesses in town had really stepped up to help him out on a project that he was working on. He said he is very grateful to live here and be able to do business here. Council member Hegeman requested that the Council packets be sent out earlier. City Clerk Diane Harris explained the process. Board Appointments Mayor Williams made appointments to the following boards. Council member Lynch moved, Council member Welling seconded, to confirm the following appointments: Urban Renewal Board Nathan Prete - January 2028 Uinta County Economic Development Commission Ben Bell - January 2026 Dan Wheeler – January 2026  Lodging Tax Board Dan Wheeler - January 2026 The motion passed unanimously with 6 yes votes: Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Power Conduit Council member Lind moved, Council member Perkes seconded, accept the apparent low bid for the installation of power conduit within the Evanston Union Center to SCI, Inc. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-06 Council member Sellers introduced Resolution 23-06. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 23-06. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH SCI, INC. FOR THE INSTALLATION of POWER CONDUIT WITHIN THE EVANSTON UNION CENTER WHEREAS, the City has a need to install power conduit within the Evanston Union Center; and WHEREAS, SCI, INC. has submitted the low bid to do the construction work install the specified power conduit; and WHEREAS, SCI, INC. is prepared to enter into an agreement whereby SCI, INC. will provide all plant, labor and materials specified in the plans and specifications for the Union Center Power Conduit Project; and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the attached Agreement between the City of Evanston, as Owner, and SCI, INC. as Contractor, for completion of all work necessary to complete the AUnion Center Power Conduit Project.” PASSED, APPROVED AND ADOPTED this 17th day of January 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-07 Council member Welling introduced Resolution 23-07. Council member Welling moved, Council member Lynch seconded, to adopt Resolution 23-07. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO.1 FOR 18th, 19th & W. SUMMIT WATER REPLACEMENT PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the 18th, 19th, & W. Summit Water Replacement Project which is being constructed by Kilgore Companies, LLC dba Lewis and Lewis, Inc.; and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 1 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, as follows: Section 1. Change Order No. 1 for the 18th, 19th, & W. Summit Water Replacement Project, a copy of which is attached hereto, is approved. Section 2. The City Engineer and Mayor are authorized to approve Change Order No. 1 on behalf of the City. PASSED, APPROVED AND ADOPTED this 17th day of January 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-08 Council member Lynch introduced Resolution 23-08. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 23-08. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE APPOINTMENT OF A SPECIAL PROSECUTOR FOR EVANSTON MUNICIPAL COURT CASE DOCKET NO. 22-0847 WHEREAS, the City prosecutes criminal cases through Evanston Municipal Court; and WHEREAS, the City and Prosecuting Attorney has a conflict as described by the Wyoming Rules of Professional Conduct; and WHEREAS, the conflict requires the case to be prosecuted by a Special Prosecutor; and WHEREAS, the City has a budget for conflict cases; and WHEREAS, Augustus Wagner (WSB# 8-6675) has agreed to represent the City in Docket No. 22-0847 as a Special Prosecutor; and WHEREAS, the City will compensate Mr. Wagner for his services at the rate of one hundred eighty dollars ($180.00) per hour not to exceed five thousand dollars ($5,000.00). NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the appointment of a Special Prosecutor for Evanston Municipal Court Case Docket No. 22-0847. PASSED, APPROVED AND ADOPTED this 17th day of January 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Executive Session Councilmember Welling moved, Councilmember Sellers seconded, to go into Executive Session to discuss a possible litigation/personnel issue. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Councilmember Lynch moved, Councilmember Welling seconded, to adjourn from Executive Session. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Comments/Remarks Community Development Director, Rocco O’Neill reminded everyone that Jump Start will begin on Wednesday, January 18th, 2023 at the Roundhouse at 6:00 pm. City Attorney/Prosecutor Amanda Kirby thanked the Mayor, Council and Department Heads for supporting in her new position as City Attorney.  Public Participation Denise McCormick, a concerned citizen, asked the Mayor and Council what could be done about the parking downtown. She mentioned that it is difficult to find a parking spot. Mayor Williams explained that the downtown parking has always been a challenge and that over the years the City has had many discussions and committees to try and rectify the situation. Several suggestions were discussed. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:20 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk