City Council

EVANSTON CITY COUNCIL Second Regular Meeting May 16th, 2023 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of May was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Jesse Lind, David Welling, Mike Sellers and Jen Hegeman. Evan Perkes was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Amanda Kirby; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Police Chief, Mike Vranish; Director of Parks and Recreation, Scott Ehlers; Information Technology Coordinator, Preston Sheets; Public Works Director, Gordon Robinson; Director of Engineering and Planning, Dean Barker and Community Development Director, Rocco O’Neill. A group of interested citizens was also present. Approve Agenda Council member Sellers moved, Council member Welling seconded to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held May 2nd, 2023, and the Work Session held May 9th, 2023, were approved as presented. Bills Council member Lynch moved, Council member Welling seconded, to approve the following bills for payment: May 03, 2023 to May 16, 2023 VENDOR FOR AMOUNT AXA Equivest Payroll 338.00 Beneficial Life Payroll 293.34 Delta Dental Payroll 9,236.95 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 3,280.46 Hartford Payroll 248.10 IRS Tax Deposit Payroll 46,043.81 Mission Square Payroll 99.44 NCPERS Payroll 96.00 Orchard Trust Payroll 1,268.88 Parks & Recreation Payroll 225.00 WEBT Payroll 190,817.34 Wyoming Child Support Payroll 299.53 Wyoming Dept of Workforce Services Payroll 6,781.57 Wyoming Retirement Payroll 71,108.99 Payroll Payroll 144,966.54 A & B Electric Services 1,246.50 All West Utilities 2,926.17 Caselle Support/Maintenance 2,028.00 Yeti Parts 2,066.71 Cazin’s Supplies 869.83 CD’s Electric Services 316.50 Century Equipment Parts 295.00 Certified Balance Service Services 170.00 City of Evanston Utilities 2,259.67 CCI Network Utilities 82.83 Easy Picker Golf Supplies 219.02 Ellingford’s Supplies 132.16 Chemtech-Ford Laboratories Testing 504.00 Edison Lighting Supply Supplies 663.57 Evanston Uinta County Airport Contract 24,641.23 Evanston Parks & Recreation City Subsidy/Reimbursement 141,366.37 Urban Renewal Agency Reimbursement 225.00 Forsgren Associates Contract 145.00 Freeway Tire Services 89.95 Golf Genius Software Software 900.00 Granite Construction Supplies 2,040.00 Murdochs Supplies 94.97 Hach Supplies 1,232.91 Reladyne Fuel 2,330.26 IWORQ Support/Maintenance 4,500.00 Jackson Group Peterbilt Parts 499.86 Kallas Automotive Parts 4,503.26 Rhinehart Fuel 18,824.19 MIRA Safety Equipment 2,969.70 Joe’s Modern Cleaners Laundry Services 229.40 Morcon Industrial Supplies 1,094.97 Maverick Networks Maintenance 2,500.00 Mountain West Business Solutions Service Agreement 67.03 Dominion Energy Utilities 14,652.25 Pine Top Engineering Services 393.88 Parnell’s Services 2,607.00 Real Kleen Janitorial Supplies 76.75 Sage Hilstad Law Services 180.00 Skaggs Uniform/Equipment 5,805.79 Smith’s Food & Drug Supplies 108.52 Titleist Supplies 854.12 Turf Equipment & Irrigation Parts 72.00 The Huntington National Bank Contract 4,445.39 Uinta County Jail Fees 10,398.40 Uinta County Human Services Contract 33,750.00 Uinta County Herald Ads 1,828.00 Uinta County Solid Waste Landfill Fees 27,904.30 Century Link Utilities 1,375.85 Rocky Mountain Power Utilities 20,959.05 WalMart Restitution 25.02 Wyoming Waste Systems Dumpster Fees 184.03 Westar Printing Supplies 1,739.52 Western Wyoming Beverages Supplies 278.85 Rogue Services Contract 8,500.00 The Lumberyard Supplies 21.18 Wy Attorney General’s Office Registration 150.00 One-Call of Wyoming Tickets 52.50 Wyoming Dept of Revenue Sales/Use Tax 73.41 Kelly Morris Reimbursement 81.45 Lawrence’s Screen Printing Services 195.50 Ansell Healthcare Products Supplies 517.08 Callaway Golf Supplies 1,313.57 USA Blue Book Supplies 1,741.06 PGA of America Dues 537.00 Lee or Martha Ross Refund 100.00 Kelsey McBroon Reimbursement 180.00 Angeles Gonzales Refund 100.00 Megan Walton Refund 100.00 Kenneth Blackburn Refund 100.00 Matt Fitzen Refund 100.00 Christopher Dalley Refund 100.00 Ashley O’Driscoll Refund 100.00 Ofelia Paucarpura Refund 100.00 Michelle Moran Reimbursement 40.00 Breanna May Restitution 469.62 The Bugnappers Services 1,408.00 Phillip Brady Refund 100.00 Wright Express Fuel 1,812.74 Steve Regan Supplies 768.63 Animal Care Equipment Supplies 167.77 The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman. Council Comments Council member Sellers recognized National Police Week, Sunday, May 14th – Saturday, May 20th, 2023 and National Nurses Week, Saturday, May 6th – Friday, May 12th, 2023. He also commented that the Boys and Girls Club will be having their Annual Dinner this weekend and thanked them for the great job they do. Council member Hegeman reminded everyone about the National Veteran’s Awareness Ride on May 18th. Mayor Williams commented that he had spoken to Josh Rasnake of Uinta County Emergency Management. Josh reported that the river is currently running fast, and it will peak in about two weeks. Mayor Williams reminded everyone to be careful. Consent Agenda Council member Welling moved, Council member Lynch seconded, to approve the following Consent Agenda Items: • Street Closure Permit requested by Downtown Evanston for the Crosswalk Re-painting Event at the intersection of 10th and Main Streets on Sunday, May 21st, 2023, from 8:00 am to 5:00 pm. • Parade Route requested by Nathan Prete of High Uinta Athletics for a Half Marathon on Saturday, June 10th, 2023. The Marathon begins at Sulphur Creek Reservoir at 7:00 am and ends at Bear Meadows. • Limited Malt Beverage Permit requested by Shades of Pale, Inc. for the High Uinta Athletics Half Marathon at Bear Meadows for the following date and time: Saturday, June 10th, 2023 8:00 am to 2:00 pm • Limited Malt Beverage Permit requested by Nicole Epsy for the Strike Out Softball Tournament at the Overthrust Ball Fields for the following dates and times: Friday, June 9th, 2023 8:00 am to 12:00 am Saturday, June 10th, 2023 8:00 am to 12:00 am Sunday, June 11th, 2023 8:00 am to 6:00 pm • Street Closure and Parade Route requested by the All Alumni Committee for the Noise Parade on Saturday, July 1st, 2023. Street Closure from 9:00 – 10:00 am on 7th Street between Center and Main due to the library parking lot under construction for parade line up. Parade at 10:00 am down Main Street, right on Harrison, right on Front Street ending at the depot. • Parade Route requested by Dustin Matthews for Evanston Cowboy Days for the Annual Cowboy Days Celebration and Labor Day Parade on Monday, September 4th, 2023, beginning at 10:00 am. • Limited Malt Beverage Permit requested by Dustin Matthews for Evanston Cowboy Days for the Annual Spring Fling at the Roundhouse for the following dates and times: Saturday, June 10th, 2023 5:00 pm to 10:00 pm • Limited Malt Beverage Permit requested by Dustin Matthews for Evanston Cowboy Days for the Annual Cowboy Days Celebration at the Uinta County Fairgrounds for the following dates and times: Friday, September 1st, 2023 4:00 pm to 11:00 pm Saturday, September 2nd, 2023 10:00 am to 10:00 pm Sunday, September 3rd, 2023 10:00 am to 10:00 pm Monday, September 4th, 2023 Noon to 5:00 pm The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman. Award Bid Councilmember Lynch moved, Councilmember Lind seconded, to accept the apparent low bid for the construction of four Pickleball Courts and two Basketball Courts for the City of Evanston Parks and Recreation to Courts Unlimited, LLC. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman. Appoint Voting Delegates Councilmember Lynch moved, Councilmember Welling seconded, to appoint Mayor Williams as the Official Voting Delegate and Council member Welling as Alternate at WAM’s Summer Convention Business Meeting held Thursday, June 8th, 2023, in Cody Wyoming. The motion passed unanimously with 5 yes votes: Lynch, Lind, Welling, Sellers, Hegeman. Release Retainage Councilmember Sellers moved, Councilmember Welling seconded, to release retainage to SCI Construction for the Union Center Power Conduit Project. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman.  Resolution 23-34 Council member Lynch introduced Resolution 23-34. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 23-34. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING AN APPLICATION TO OBTAIN A BULLET PROOF VEST PARTNERSHIP GRANT FROM THE U.S. DEPARTMENT OF JUSTICE. WHEREAS, grant funds are available from the U.S. Department of Justice which are to be used to assist in the purchase of bullet proof vests for the police department; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Police Department of the City of Evanston is authorized to apply for a Bullet Proof Vest Partnership Grant from the U.S. Department of Justice. PASSED, APPROVED AND ADOPTED this 16th day of May 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman. Resolution 23-35 Council member Sellers introduced Resolution 23-35. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 23-35. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MJSA ARCHITECTS, P.C TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE EVANSTON SHADES OF PALE PROJECT. WHEREAS, the City of Evanston and MJSA Architects (“MJSA”) have negotiated an agreement whereby MJSA will provide design and construction management services for the Evanston Shades of Pale Project (“Shades Project”); and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the MJSA Contract, a copy of which is attached hereto, for the Shades Project, PASSED, APPROVED AND ADOPTED this 16th day of May 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman.  Resolution 23-36 Council member Welling introduced Resolution 23-36. Council member Welling moved, Council member Lind seconded, to adopt Resolution 23-36. RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ENTER INTO AN OPERATING AGREEMENT WITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION WITHIN THE CITY OF EVANSTON. WHEREAS, the City of Evanston and the Evanston Parks and Recreation District have negotiated an agreement for the operation, management and regulation of recreation within the City of Evanston; WHEREAS, the City and the Recreation District have set the agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreement, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED this 16th day of May 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Welling, Sellers, Hegeman. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:09 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk