City Council

EVANSTON CITY COUNCIL First Regular Meeting June 6th, 2023 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Evan Perkes, David Welling, and Jen Hegeman. Jesse Lind and Mike Sellers were excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Amanda Kirby; City Clerk, Diane Harris; Information Technology Coordinator, Preston Sheets; Public Works Director, Gordon Robinson; Building Inspector/Engineering Tech, Bob Liechty; Lieutenant, Ken Pearson and Senior Planner, DuWayne Jacobsen. City Treasurer, Trudy Lym; Police Chief, Mike Vranish; Director of Parks and Recreation, Scott Ehlers; Director of Engineering and Planning, Dean Barker and Community Development Director, Rocco O’Neill were excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Lynch seconded to approve the agenda. The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held May 16th, 2023, and the Work Session held May 23rd, 2023, were approved as presented. Bills Council member Lynch moved, Council member Welling seconded, to approve the following bills for payment: May 17, 2023 to June 6, 2023 VENDOR FOR AMOUNT AXA Equivest Payroll 676.00 Beneficial Life Payroll 293.34 Delta Dental Payroll 9,236.95 Evanston Peace Officers Payroll 464.00 Flexshare Payroll 6,189.22 Hartford Payroll 248.10 IRS Tax Deposit Payroll 92,375.04 Mission Square Payroll 198.88 NCPERS Payroll 96.00 Orchard Trust Payroll 2,537.76 Parks & Recreation Payroll 450.00 WEBT Payroll 187,212.82 Wyoming Child Support Payroll 599.06 Wyoming Dept of Workforce Services Payroll 6,821.29 Wyoming Retirement Payroll 71,282.44 Payroll Payroll 144,298.90 2nd Payroll Payroll 146,966.22 AT&T Cell Phones/Internet 2,429.64 Best Kind Embroidery Services 168.58 Evanston Youth Club Contract 18,750.00 Brownells Supplies 1,795.88 Calibration Tech & Supply Services 452.62 Yeti Parts 307.17 Cazin’s Parts 747.64 CD’s Electric Services 1,365.15 Cobra Puma Golf Supplies 150.01 Cleveland Golf Supplies 354.00 Communication Technologies Equipment 2,285.00 Verizon Wireless Cell Phones 240.76 Cummins Sales and Service Parts 2,360.74 Norco Parts 183.15 D&L Supply Parts 706.00 Dell Marketing Equipment 20,437.66 Detectachem Supplies 181.19 Deru’s Doors 13,647.86 Ellingford’s Parts 78.60 Evanston Parks & Recreation City Subsidy/Reimbursement 152,356.54 First Bank Visa 19,596.09 Fastenal Parts 18.76 Forsgren Associates Contract 285.00 Freeway Tire Tires 3,307.40 Frontier Psychological Services 975.00 Granite Construction Supplies 1,959.00 Great Basin Turf Products Supplies 510.00 Harris Law Office Contract 4,000.00 Reladyne Oil 776.70 Floyd’s Truck Center Parts 18,066.46 Kallas Automotive Parts 3,925.20 Lewis and Lewis Contract 57,884.06 Premier Asphalt & Construction Services 17,925.00 Mile High Turfgrass Supplies 3,060.00 Morcon Industrial Supplies 774.79 Mtn West Business Solutions Service Agreement 1,839.92 Dominion Energy Utilities 2,751.14 Nalco Company Supplies 32,433.21 Quadient Contract 3,039.87 Office Products Dealer Supplies 114.12 Staker Parson Companies Supplies 1,538.17 Rain for Rent Parts 2,682.23 Real Klean Janitorial Supplies 8,411.05 Rehrig Pacific Company Supplies 16,275.00 Round House Restoration Contract 2,500.00 Safety Supply & Sign Signs 72.76 Shred-It USA Services 1,033.04 SCI Contract 22,646.27 Sunrise Environmental Supplies 140.08 Simple View Contract 6,750.00 Skaggs Uniforms 1,122.85 Smith’s Food & Drug Supplies 498.14 Stateline Metals of Wyoming Parts 397.50 Alsco Laundry Services 512.37 Superior Services Services 566.00 Tom’s HVAC Services 1,076.00 Thatcher Chemical Supplies 8,619.90 Titleist Supplies 757.39 Turf Equipment & Irrigation Parts 5,151.25 Uinta County Dispatch Fees 225,329.88 Rocky Mountain Power Utilities 53,471.02 Vanessa Weekly Award 200.00 Walmart Supplies/Restitution 661.74 Wasatch Equipment Rentals Rental 440.00 XO Xtreme Marketing Contract 17,116.66 Westar Printing Supplies 4,984.00 Western Wyoming Beverages Supplies 244.30 Wheeler Machinery Parts 503.33 Wilson Sporting Goods Supplies 182.70 The Lumberyard Parts 1,829.03 Wyoming Association Registration 780.00 Wyoming Machinery Parts 1,246.84 Wyoming State Treasurer Unclaimed Property 3,731.60 Yamaha Motor Corporation Contract 3,495.25 Dana Kepner Parts 8,887.02 Highland Golf Supplies 167.98 Rotary Club of Evanston Dues 591.00 Callaway Golf Supplies 528.12 Taylor Made Golf Supplies 1,950.76 Carlos Saabedra Reimbursement 1,787.50 U.S.A. Bluebook Parts 2,811.63 Todd Kennedy Refund 54.48 Pauley Construction Refund 750.00 Ken Garf Contract 196,692.00 Nancy Vernon Refund 90.00 Andrea Coley Award 100.00 Cody Hartly Refund 1,700.00 Jared Olson Refund 100.00 Chester Alexander Refund 200.00 Mary Clough Refund 2,000.00 Christopher Cooley Refund 100.00 Shelly Horne Reimbursement 156.15 Kickin Grass Services 60.00 James Schmidt Award 100.00 Thomas McCormick Reimbursement 600.00 Wright Express Fuel 1,930.93 Animal Care Equipment Supplies 344.52 The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Council Comments Council member Lynch commented on the potholes on City streets. Gordon reported that they are being worked on. Council member Perkes reminded everyone that school is out and to drive carefully. Council member Welling commented that Evanston High School Graduation was enjoyable. Council member Hegeman congratulated all the graduates. She also reminded everyone to support the businesses on Lincoln Highway. She commented that they will be struggling due to the cancellation of the Rodeo Series this summer. Board Appointment Councilmember Perkes moved, Councilmember Lynch seconded, to appoint Susan Anderson to the Tree Advisory Board for a three-year term. The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Resolution 23-37 Council member Lynch introduced Resolution 23-37. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 23-37. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A PLANNED MAINTENANCE AGREEMENT AND ADDENDUM WITH CUMMINS INC TO PROVIDE MAINTENANCE FOR ELECTRIC GENERATORS USED BY THE CITY. WHEREAS, the City has a need to maintain generators used by the City to provide services to its citizens; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Planned Maintenance Agreement and Addendum with Cummins Inc to provide maintenance for generators used by the City, a copy of the Agreement and Addendum is attached hereto. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Resolution 23-38 Council member Perkes introduced Resolution 23-38. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 23-38. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH J-U-B ENGINEERS, INC. TO PROVIDE ENGINEERING SERVICES FOR THE EVANSTON TWIN RIDGE TRANSMISSION LINE PROJECT WHEREAS, the City of Evanston and J-U-B Engineers, Inc. have negotiated an agreement whereby J-U-B Engineers, Inc., will perform engineering services for the Evanston Twin Ridge Transmission Line Project; and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement for Professional Services between the City of Evanston and J-U-B Engineers, Inc., a copy of which is attached hereto, for engineering services necessary for the Evanston Twin Ridge Transmission Line Project. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed with 3 yes votes: Williams, Perkes, Welling. Two no votes: Lynch, Hegeman. Resolution 23-39 Council member Lynch introduced Resolution 23-39. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 23-39. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING AND RATIFYING THE EXECUTION AND CONVEYANCE OF AN UNDERGROUND RIGHT OF WAY EASEMENT TO ROCKY MOUNTAIN POWER AN UNINCORPORATED DIVISION OF PACIFICORP TO PROVIDE FOR ELECTRIC POWER TO THE FAIRGROUNDS PROPERTY WHEREAS, Uinta County is constructing bleachers, grandstands, and other structures necessary to facilitate events at the Fairgrounds on property it leases from the City; and WHEREAS, in order to provide electricity to the premises, it is necessary for the City to convey an easement to Rocky Mountain Power; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to sign, attest and convey the attached Underground Right of Way Easement to Rocky Mountain Power, an Unincorporated Division of PacifiCorp to provide for electricity to the Fairgrounds. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Resolution 23-40 Council member Perkes introduced Resolution 23-40. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 23-40. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CONWEST, INC. TO PROVIDE PROFESSIONAL SERVICES FOR THE EVANSTON CITY HALL ROOF PROJECT  WHEREAS, the City of Evanston and Conwest, Inc. (“Conwest”) have negotiated an agreement whereby Conwest will provide professional services for the Evanston City Hall Roof Project (“City Hall Roof Project”); and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Conwest Contract, a copy of which is attached hereto, for the City Hall Roof Project. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Resolution 23-41 Council member Welling introduced Resolution 23-41. Council member Welling moved, Council member Lynch seconded, to adopt Resolution 23-41. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CONWEST, INC. TO PROVIDE PROFESSIONAL SERVICES FOR THE EVANSTON ROUNDHOUSE ROOF PROJECT WHEREAS, the City of Evanston and Conwest, Inc. (“Conwest”) have negotiated an agreement whereby Conwest will provide professional services for the Evanston Roundhouse Roof Project (“Roundhouse Roof Project”); and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Conwest Contract, a copy of which is attached hereto, for the Roundhouse Roof Project. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Resolution 23-42 Council member Lynch introduced Resolution 23-42. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 23-42. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING A SOFTWARE SERVICE AGREEMENT WITH CASELLE, INC., A UTAH CORPORATION WHEREAS, Caselle, Inc., a Utah Corporation, has submitted to the City an agreement for software services which will enable the City to perform its regular and required duties; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT:  Section 1: The City Director of Finance is hereby authorized to accept and execute on behalf of the City of Evanston the Caselle Software Service Agreement, a copy of which is attached hereto, to enable the City to perform its regular and required duties. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. Resolution 23-43 Council member Perkes introduced Resolution 23-43. Council member Perkes moved, Council member Lynch seconded, to adopt Resolution 23-43. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE SIGNING OF A STORM DRAIN EASEMENT AMENDMENT WITH CLEAN ENERGY, A CALIFORNIA CORPORATION. WHEREAS, the City entered into a Real Estate Lease with Option to Purchase with Clean Energy (formerly Northstar Inc.), a California Corporation in April 2012; and WHEREAS, Clean Energy is exercised its Option to Purchase; and WHEREAS, a Purchase Agreement was been prepared which included a storm drain easement to the City for access and maintenance; and WHEREAS, the Easement was described by a map with the intent that it would be surveyed when weather allowed; and WHEREAS, a survey has since been completed and an amendment to the Easement has been prepared, both of which are attached hereto; and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Amendment to the Storm Drain Easement with Clean Energy which is attached hereto. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. ORDINANCE 23-03 Council member Welling sponsored Ordinance 23-03. Council member Lynch moved, Council member Perkes seconded, to pass Ordinance 23-03 on first reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING NAMING AN UNNAMED ROADWAY LOCATED ON CITY PROPERTY AS DESCRIBED AND SET FORTH ON THE MAP ATTACHED HERETO. WHEREAS, the governing body of the City of Evanston has determined that it is in the public=s interest to name an unnamed roadway located on City property that takes access off of Yellow Creek Road south of Lombard Street/Yellow Creek Road intersection as indicated on the map which is attached hereto; and WHEREAS, the Ruiz family are the property owners of record who are primarily affected by the unnamed roadway and there have been no objections made by adjacent landowners, fire and emergency services, or the United States Postal Service; and WHEREAS, the governing body of the City of Evanston has also determined that it is in the public=s interest to name the unnamed roadway Providence Way as requested by the Ruiz family; and NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The name of the unnamed roadway located on City property that takes access of Yellow Creek south of the Lombard Street/Yellow Creek Road intersection shall be Providence Way as indicated and shown on the map which is attached hereto. Section 2: The Mayor, City Clerk, and City Engineer are hereby authorized to undertake all actions necessary to officially name said street as set forth herein. PASSED and APPROVED on First Reading this 6th day of June 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. ORDINANCE 23-04 Council member Lynch sponsored Ordinance 23-04. Council member Welling moved, Council member Perkes seconded, to pass Ordinance 23-04 on first reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 12-2, CERTAIN PROVISIONS OF UNIFORM ACT REGULATINGTRAFFIC ON HIGHWAYS, TO THE CITY CODE TOAMEND THE INCLUDED STATUTORY PROVISIONSFOR CLARIFICATION AND TO AVOID DUPLICATION. WHEREAS, there is a need to amend Section 12-2 to the City Code to amend the included statutory provisions for clarification and to avoid duplication of potential traffic violations within the city. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 12-2 of the Evanston City Code is amended and re-enacted to provide as follows: § 12-2(A). Certain provisions of Uniform Act Regulating Traffic on Highways adopted; where copies filed; amendments to adopted material. Wyoming Statutes, 1977, sections 31-5-103, 31-5-115, 31-5-116, 31-5-117, 31-5-211, 31-5-216, 31-5-225, 31-5-304(a), 31-5-401, 31-5-402, 31-5-501, 31-5-506, 31-5-512, 31-5-702, 31-5-901, 31-5-910 through 31-5-939, 31-5-950 through 31-5-960, 31-5-970, 31-5-1001 31-18-801 through 31-5-1003 31-18-803, 31- 5-1101 through 31-5-1112, and 31-5-1201 through 31-5-1214, and 31-5-1301 through 31-5-1305 are hereby adopted by reference and incorporated into this section as fully as if completely set out herein. One copy of such provisions shall be kept on file in the office of the City clerk, where it shall be available for inspection by the public during the normal office hours of the City clerk. PASSED and APPROVED on First Reading this 6th day of June 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Perkes, Welling, Hegeman. PUBLIC PARTICIPATION James R. Dean invited the Mayor, Council and Public to the City Cemetery on June 17th, 2023, at 1:00 to honor Veterans who are buried in the State Hospital section that do not have markers. J.R. and his brother purchased markers and will have a military service honoring them for their service. Everyone is welcome. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:22 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk