City Council

EVANSTON CITY COUNCIL First Regular Meeting November 7th, 2023 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of November was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Mike Sellers and Jen Hegeman. David Welling was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Public Works Director, Gordon Robinson; Director of Parks and Recreation, Kim Larson; Community Development Director, Rocco O’Neil; Senior Planner, DuWayne Jacobsen; Police Chief, Mike Vranish, Information Technology Coordinator, Preston Sheets and City Engineer, Dean Barker. A group of interested citizens was also present. Approve Agenda Council member Perkes moved, Council member Lynch seconded to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held October 17th, 2023 and City Council Work Session for October 24th, 2023 was approved as presented. Bills Council member Sellers moved, Council member Lind seconded, to approve the following bills for payment: Oct 18, 2023 to Nov 07, 2023 VENDOR FOR AMOUNT AXA Equivest Payroll 676.00 Beneficial Life Insurance Payroll 195.50 Delta Dental Payroll 8,430.90 Evanston Peace Officers Payroll 448.00 Flexshare Payroll 5,900.00 IRS Tax Deposit Payroll 103,535.33 Mission Square Payroll 198.88 NCPERS Payroll 96.00 Parks & Recreation Payroll 425.00 Orchard Trust Payroll 3,687.76 The Hartford Payroll 217.40 Washington National Insurance Payroll 472.74 WEBT Payroll 198,056.18 Wyoming Child Support Payroll 529.84 Wyoming Dept of Workforce Services Payroll 7,964.81 Wyoming Retirement Payroll 74,763.42 Payroll 09/24/2023 – 10/07/2023 Payroll 160,453.32 Payroll 10/08/2023 – 10/21/2023 Payroll 151,140.76 Highline Property Inspections Services 2,574.16 Great Basin Turf Products Supplies 11,760.00 Rocky Mountain Power Utilities 24,858.26 Rushco Services 9,025.00 Turf Solutions Services 12,950.00 Vehicle Lighting Solutions Services 17,219.73 Wright Express Fuel 1,184.78 120 Water Software 12,223.00 Alien Gear Holsters Equipment 126.51 All West Communications Utilities 2,891.18 ALSCO Laundry Services 515.76 Amanda R. Kirby Services 720.00 Angel Armor Equipment 6,880.40 AT&T Utilities 2,278.45 Calibre Press Registration 199.00 Cate Equipment Parts 194.95 Cazin’s Parts 532.86 CD’s Electric Services 234.00 Century Link Utilities 163.84 City Employees Reimbursement/Awards 297.25 Court Bonds Refunds 2,450.00 Dave Norris Construction Services 1,050.00 Water Deposits Refunds 400.00 Ellingford’s Services 1,860.04 Evanston Parks & Recreation City Subsidy/Reimbursement 202,793.87 Evanston Regional Hospital Testing 160.10 Fastenal Parts 199.68 Ferguson Waterworks Parts 7,216.49 Tammy Fields Services 1,000.00 First Bank Visa 6,321.46 Fisher’s Technology Supplies 1,628.28 Flowtech Repairs 550.00 Floyd’s Trucking Parts 196.55 Forsgren Associates Contract 5,757.50 Freeway Tire Tires 4,191.76 Geneva Rock Asphalt 323.22 Gladiator Materials Services 1,257.25 Granite Construction Asphalt 1,950.00 Green Source Equipment 5,172.50 Greiner Ford of Casper Equipment 62,355.00 Hach Company Supplies 612.48 Heartland Kubota Parts 13.35 Jackson Group Peterbilt Oil 150.00 JUB Engineers Contract 19,500.00 Kallas Automotive Parts 4,137.91 Landmark Services 80.00 Les Schwab Tire 155.99 Lincoln Self Reliance Contract 500.00 Maddox Air Compressor Services 2,505.00 Mile High Shooting Accessories Supplies 367.52 Morcon Industrial Supplies 362.66 Mountain West Business Solutions Service Agreement 1,071.47 Murdoch’s Parts 2,512.02 Oldcastle Infrastructure Parts 1,167.00 Personnel Screening Testing 385.00 City of Evanston Reimbursement 86.45 Real Kleen Janitorial Supplies 268.65 Reladyne Oil 11,845.90 Rhinehart Fuel 20,910.23 Rock Solid Supplies 303.00 Rocky Mountain Valves Parts 1,226.25 SCI Inc Services 5,395.00 Shred-It USA Services 216.48 Simpleview Contract 7,250.00 Skaggs Uniforms 1,458.17 Smith’s Food & Drug Supplies 1,248.96 Standard Plumbing Parts 45.99 Shayne Stokes Services 3,000.00 Titleist Supplies 2,168.79 The Huntington National Bank Contract 4,445.39 Tom’s HVAC Services 3,719.69 Truck Pro Parts 64.28 Turf Equipment & Irrigation Parts 1,095.33 Uinta County Dispatch/Jail Fees 60,868.89 Uinta County Fire Protection Contract 95,506.50 Uinta County Human Services Contract 33,750.00 Uinta Engineering Contract 3,829.00 Urban Renewal Agency Reimbursement 225.00 Verizon Wireless Cell Phones 323.76 Vista Outdoor Sales Supplies 305.06 Walmart Supplies 998.01 Westar Printing Supplies 87.00 Wheeler Machinery Services 5,396.99 Xylem Water Solutions Parts 301.12 Yamaha Motor Contract 14,701.47 Yeti Parts 128.00 The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman.  Revenue & Expenditure Report Council member Lynch moved, Council member Perkes seconded, to approve the Revenue and Expenditure Report for August 2023. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Council Comments Council member Lind reminded everyone to be careful since the snow is coming. Council member Sellers commented that with the changing weather and shorter days people can become discouraged and to remember that the U.S. National Suicide Prevention Lifeline is 988 or text “WYO” to 741-741 for the Crisis Text Line. With Veteran’s Day around the corner, Council member Hegeman thanked all the Veterans and their families for their service. Public Hearing/Conditional Use Permit City Attorney, Mark Harris began the Public Hearing by explaining the legalities of the hearing, and how it would be conducted. Applicants would be heard from first, followed by those who have questions for the applicant, and finally those opposed to the application. He asked each person speaking to clearly state their name and home address for the record prior to being sworn to testify. Attorney Harris opened the hearing for CP 185, a request by Todd Osterling for a Conditional Use Permit to allow a detached accessory building to exceed 60 Percent of the square foot size of the principal building’s footprint and to allow the total of all detached accessory buildings to exceed 75 percent of the square foot size of the principal building’s footprint for property located at 1600 West Center Street, Evanston, Wyoming, which is zoned Low Density Residential-Established (LR-E). Todd Osterling was sworn in and spoke on behalf of the application. Erin Osterling was sworn in and spoke on behalf of the application. Kathy Cook was sworn in and spoke on behalf of the application. Maryl Thompson was sworn in and spoke in opposition to the application. The hearing was closed at the conclusion of presentation of evidence and testimony, Mayor Williams asked for a motion regarding the application. Council member Lynch moved, Council member Sellers seconded, to approve the Application, with conditions. The motion passed unanimously with 4 yes votes (Williams, Lynch, Lind, Sellers), 2 no votes (Perkes, Hegeman.) Board Appointment Mayor Williams made an appointment to the following boards. Council member Lind moved, Council member Lynch seconded, to confirm the following appointment: Golf Course Advisory Board Rocco O’Neill - January 2026 The appointment was confirmed with 5 yes votes: Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 23-74 Council member Sellers introduced Resolution 23-74. Council member Sellers moved, Council member Perkes seconded, to adopt Resolution 23-74. A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT OF THE SAABEDRA ADDITION, A RE-PLAT OF NEW LOT 10 AND NEW LOT 11 OF THE LOT LINE ADJUSTMENT MAP FOR LOT 10 AND LOT 11 OF BLOCK 12 OF THE ORIGINAL TOWN OF EVANSTON, AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Francisco Saabedra and Maria D. Saabedra (the ASubdivider@), have made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Saabedra Addition, a re-plat of new Lot 10 and new Lot 11 of the Lot Line Adjustment Map for Lot 10 and Lot 11 of Block 12 of the Original Town of Evanston located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Saabedra Addition is hereby approved, accepted, and authorized and described in particularity as follows, to-wit: "Saabedra Addition" to the City of Evanston, Uinta County, Wyoming, is a re-plat of New Lot 10 and New Lot 11 of the Lot Line Adjustment Map for Lot 10 and Lot 11 of Block 12 of the Original Town of Evanston, being located in the NE1/4 NE1/4 of Section 20, T15N, R120W, 6th P.M., said Saabedra Addition being more particularly described as follows: BEGINNING at the Southernmost corner of said New Lot 11 and running thence N 47°12'10" W, 50.00 feet along the Southwesterly line of said New Lot 11 to the Westernmost corner thereof; thence N 42°47'50" E, 100.00 feet along the Northwesterly line of said New Lot 11 and New Lot 10 to the Northernmost corner of said New Lot 10; thence S 47°12'10" E, 50.00 feet along the Northeasterly line of said New Lot 10 to the Easternmost corner thereof; thence S 42°47'50" W, 100.00 feet along the Easterly line of said New Lot 10 and New Lot 11 to the POINT OF BEGINNING. Said "Saabedra Addition" containing 5,000 square feet, more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 7th day of November 2023. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 23-75 Council member Lynch introduced Resolution 23-75. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 23-75. A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT OF THE HOTEL EVANSTON ADDITION, A SUBDIVISION OF ALL OF LOTS 4, 5, 6 AND 7, BLOCK 5 OF THE ORIGINAL TOWN OF EVANSTON, AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the Urban Renewal Agency of the City of Evanston, Wyoming and Third Times Superb, LLC (the ASubdivider@), have made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Hotel Evanston Addition, a Subdivision of all of Lots 4, 5, 6 and 7, Block 5 of the Original Town of Evanston located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Hotel Evanston Addition is hereby approved, accepted, and authorized and described in particularity as follows, to-wit: "Hotel Evanston Addition" to the City of Evanston, Uinta County, Wyoming, is a subdivision of all of Lots 4, 5, 6 and 7, Block 5 of the Original Town of Evanston, in the City of Evanston, Uinta County, Wyoming, said “Hotel Evanston Addition” being more particularly described as follows: BEGINNING at the Southernmost corner of said Lot 4, running thence the following four (4) courses  along the combined boundary of said Lots 4, 5, 6, and 7: N 47°11'59" W, 100.00 feet: thence N 42°48'01" E, 100.00 feet: thence S 47°11'59" E, 100.00 feet: thence S 42°48'01" W, 100.00 to the POINT OF BEGINNING. Said “Hotel Evanston Addition” containing 0.230 acres more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 7th day of November 2023. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Lind, Perkes, Sellers. Recused: Council member Hegeman. Resolution 23-76 Council member Lind introduced Resolution 23-76. Council member Lind moved, Council member Sellers seconded, to adopt Resolution 23-76. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER ONE TO THE TRANSPORTATION ALTERNATIVES PROGRAM SUBRECIPIENT AGREEMENT BETWEEN THE WYOMING DEPARTMENT OF TRANSPORTATION AND THE CITY OF EVANSTON FOR THE EVANSTON ROUNDHOUSE TRAILHEAD ACCESS IMPROVEMENT PROJECT. WHEREAS, the City of Evanston has been awarded a Transportation Alternatives (“TAP”) grant through the Wyoming Department of Transportation (“WYDOT”) to be used by the City for the Evanston Roundhouse Trailhead Access Improvement Project; and WHEREAS, the Grant Agreement end date is currently December 31, 2023 and WYDOT has proposed to extend the end date to December 31, 2024; and WHEREAS, it is in the public=s interest for the City of Evanston to obtain and use the grant funds for the extended end date; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The Mayor, City Clerk or City Engineer are authorized to sign and attest on behalf of the City, Amendment Number One to the TAP Grant Subrecipient Agreement between the City and the Wyoming Department of Transportation, extending the term of the Agreement and period of performance to December 31, 2024 in accordance with the terms of Appendix “1” attached hereto. PASSED, APPROVED AND ADOPTED this 7th day of November 2023. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 7:01 p.m.  Kent H. Williams, Mayor Diane Harris, City Clerk