City Council

EVANSTON CITY COUNCIL Second Regular Meeting November 21st, 2023 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of November was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Council member Lind led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, David Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Director of Parks and Recreation, Kim Larson; Community Development Director, Rocco O’Neil; Police Chief, Mike Vranish; Public Works Director, Gordon Robinson and Information Technology Coordinator, Preston Sheets. City Engineer, Dean Barker was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Sellers seconded to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held November 7th, 2023 was approved as presented. Bills Council member Perkes moved, Council member Lynch seconded, to approve the following bills for payment: Nov 08, 2023 to Nov 21, 2023 VENDOR FOR AMOUNT AXA Equivest Payroll 338.00 Evanston Peace Officers Payroll 224.00 Flexshare Payroll 2,764.15 IRS Tax Deposit Payroll 48,258.23 Mission Square Payroll 99.44 Parks & Recreation Payroll 212.50 Orchard Trust Payroll 1,843.88 Uinta County Court Payroll 286.51 Wyoming Child Support Payroll 264.92 Payroll 10/22/2023 – 11/04/2023 Payroll 148,354.00 Boot Barn Uniforms 331.48 Caselle Support/Maintenance 3,531.00 Cazin’s Parts 790.11 CCI Network Utilities 83.26 CD’s Electric Services 829.24 Century Link Utilities 1,249.62 Chemtech-Ford Laboratories Testing 357.00 Chemtek Inc Supplies 1,929.36 City Employees Reimbursement 62.37 City of Evanston Utilities 2,534.38 CNA Surety Renewal 255.00 Court Bonds Refunds/Restitution 1,910.00 Cummins Sales & Services Equipment 21,807.00 Curtis Blue Line Uniforms 1,293.88 Deposit Refund Refunds 142.23 Dominion Energy Utilities 10,051.09 E. Dean Stout Contract 8,000.00 Evanston Parks & Recreation City Subsidy 139,910.71 Evanston Youth Club Contract 25,000.00 Fastenal Parts 11.90 Floyd’s Truck Center Parts 994.45 Forsgren Associates Contract 4,372.50 Geneva Rock Sand 7,311.69 Heartland Kubota Parts 515.21 Joe’s Modern Cleaners Laundry Services 208.45 Kate’s Katering Services 225.00 Kilgore Companies Contract 360,044.59 Lewis and Lewis Contract 340,963.70 Matthew Bender Supplies 243.31 MJSA Contract 72,080.00 Mountain Alarm Fire Services 495.00 Mountain West Business Solutions Service Agreement 875.13 Myers/Anderson Architects Contract 3,068.50 NMS Labs Testing 120.00 One-Call of Wyoming Tickets 76.50 Quadient Contract 3,039.87 Real Kleen Janitorial Supplies 2,565.65 Reladyne Fuel 3,656.72 Rock Solid Supplies 204.00 Rock Well Catering Services 6,391.50 Rocky Mountain Power Utilities 28,841.56 Rocky Mountain Valves Parts 3,603.59 Sidewalk Reimbursement Reimbursements 240.00 Simple View Contract 500.00 Skaggs Uniforms 1,332.29 Smith’s Food & Drug Supplies 1,071.37 Titleist Supplies 170.00 Truck Pro Parts 25.69 U.S.A. Blue Book Parts 249.80 Uinta County Jail Fees 2,304.40 Uinta County Herald Public Notices/Ads 1,116.20 Uinta County Solid Waste Landfill Fees 34,884.65 Urban Renewal Agency Reimbursement 75.00 USPS Postage 15,000.00 Utah Department of Transportation Parts 22,042.56 WARWS Registration 438.00 Westar Printing Supplies 1,178.00 Wheeler Machinery Equipment 170,850.00 WY DFPES Contract 7,469.69 Wyoming Dept of Transportation Contract 479.00 Wyoming Department of Revenue Sales/Use Tax 1,361.00 Wyoming Waste Systems Dumpster Fees 183.72 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments Mayor Williams and Council members wished everyone a safe and Happy Thanksgiving. Council member Sellers reminded everyone to shop local. He also commented to make sure to notice people that are struggling, as this time of year can be hard. Council member Hegeman mentioned to remember all Service members that are not able to be home with their families for Thanksgiving. Consent Agenda Council member Welling moved, Council member Lind seconded, to approve the following Consent Agenda Items: Parade Route Permit requested by Downtown Evanston Promotions and Rachel Reifon for the Annual Parade of Lights on Thursday, November 30th, 2023, beginning at 6:00 pm at the Uinta County Library parking lot on Main Street. The parade will go down Main Street to the Machine Shop Parking Lot, turn around and go down Main Street back to the Library Parking Lot and disperse. Parade Route requested by the Urban Renewal Agency for the Jingle Bell Jaunt 5K Fun Run/Walk on Saturday, December 2nd, 2023, beginning at 9:15 a.m. at the Strand Theater. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-77 Council member Perkes introduced Resolution 23-77. Council member Perkes moved, Council member Sellers seconded, to adopt Resolution 23-77. A RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ACCEPT AND APPROVE A RENEWAL OFFER WITH DELTA DENTAL OF WYOMING TO PROVIDE DENTAL INSURANCE FOR CITY EMPLOYEES. WHEREAS, the City of Evanston, Wyoming has for many years provided dental insurance for its employees; and WHEREAS, it is necessary for the City to accept the attached renewal offer with Delta Dental of Wyoming to continue to provide dental insurance for its employees. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby accepts and approves the renewal offer from Delta Dental of Wyoming, a copy of which is attached hereto as Appendix “1” and incorporated herein, to provide dental insurance for its employees. Section 2: The Mayor and City Clerk are hereby authorized to execute and attest any and all documents necessary to effectuate the intent of this Resolution. PASSED, APPROVED AND ADOPTED this 21st day of November 2023. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-78 Council member Lynch introduced Resolution 23-78. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 23-78. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 5 FOR THE 18TH, 19TH & WEST SUMMIT WATER REPLACEMENT PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the 18th, 19th and West Summit Water Replacement Project, which is being constructed by Kilgore Companies, LLC dba Lewis & Lewis, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 5 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. Change Order No. 5 for the 18th, 19th and West Summit Water Replacement Project, a copy of which is attached hereto as Appendix “1”, is approved. Section 2. The City Engineer and Mayor are authorized to approve Change Order No. 5 on behalf of the City. PASSED, APPROVED AND ADOPTED this 21st day of November 2023. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman.  Excess Assets Council member Lynch moved, Council member Lind moved to declare the following vehicles as excess city assets and sell to Jim Cook for scrap metal: 2002 Chevy Impala 4 door sedan VIN # 2G1WF55KX29219758 2009 Ford Expedition VIN #1FMFU16569EB06648 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:46 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk