City Council

EVANSTON CITY COUNCIL Second Regular Meeting January 16th, 2024 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of January was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Council member Lind led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Jesse Lind, Dave Welling, Mike Sellers and Jen Hegeman. Tim Lynch and Evan Perkes were excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Director of Parks and Recreation, Kim Larson; City Engineer, Damon Newsome; Information Technology Coordinator, Preston Sheets; Community Development Director, Rocco O’Neill; Police Chief, Michael Vranish and Environmental Services Manager, Brad Tollefson. Public Works Director, Gordon Robinson was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Sellers seconded to approve the agenda. The motion passed unanimously with 5 yes votes: Williams, Lind, Welling, Sellers, Hegeman. Approve Minutes Councilmember Hegeman requested that under Council Comments of the Minutes of the January 2nd, 2024 meeting, language be added to reflect Councilmember Lind and Hegeman stated a lack of information was provided to new council members on previous and current issues that occurred prior to their tenure. The official record of proceedings for the City Council Meeting held January 2nd, 2024 and City Council Work Session held January 9th, 2024 was acknowledged as presented or modified. Bills Council member Sellers moved, Council member Welling seconded, to approve the following bills for payment: Jan 03, 2024 to Jan 16, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Beneficial Life Insurance Payroll 150.00 Delta Dental Payroll 9,036.20 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,908.35 IRS Tax Deposit Payroll 51,190.68 Mission Square Payroll 99.44 NCPERS Payroll 96.00 Orchard Trust Payroll 1,838.88 Parks & Recreation Payroll 581.25 The Hartford Payroll 217.40 Washington National Insurance Payroll 472.57 WEBT Payroll 213,357.36 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 7,959.54 Wyoming Retirement Payroll 74,966.65 Payroll 12/03/2023 – 12/16/2023 Payroll 156,024.75 All West Cell Phones/Internet 2,888.41 Ameri Tech Equipment Parts 965.82 Caselle Support/Maintenance 3,725.00 Cazin’s Parts 931.79 CCI Network Utilities 81.65 CD’s Electric Services 441.22 Century Link Utilities 1,413.74 Chemtech-Ford Laboratories Testing 1,739.80 City of Evanston Utilities 2,013.50 Court Bonds Refund/Restitution 310.38 Cut Permits Refunds 120.00 Dana Kepner Parts 7,920.00 Deposit Refund Refunds 200.00 Deru’s Glass Services 8,187.61 Dominion Energy Utilities 4,304.07 Evanston Parks & Recreation City Subsidy 139,910.71 Evanston Regional Hospital Testing 80.05 Facility Refunds Refund 750.00 Ferguson Waterworks Parts 1,473.68 Floyd’s Truck Center Parts 4.98 Freeway Tire Tube 28.70 Goble Sampson Parts 665.00 Good to Grow Supplies 282.80 Kallas Automotive Parts 2,163.01 Lewis & Lewis Contract 90,540.18 Morcon Industrial Parts 107.05 Mountain West Business Solutions Service Agreement 220.48 Nalco Supplies 32,814.72 Norco Parts 56.65 Novus Glass Services 892.30 One-Call of Wyoming Line Locates 23.25 City of Evanston Reimbursement 183.43 Real Kleen Janitorial Supplies 912.00 Rocky Mountain Info Network Dues 100.00 Rocky Mountain Power Utilities 33,935.30 Root X Supplies 3,241.00 Simple View Contract 575.00 Skaggs Uniforms 3,724.24 Smith Power Products Parts 144.76 Smith’s Food & Drug Supplies 530.91 Stateline Metals of Wyoming Parts 15.36 The Lumberyard Parts 22.55 Tom’s HVAC Services 2,368.67 TRANE Services 3,736.19 Truck Pro Parts 361.54 Uinta County Herald Public Notices/Ads 1,245.74 Uinta County Solid Waste Landfill Fees 29,378.35 Utah Yamas Controls Parts 430.00 Walmart Restitution 354.00 Wasatch Surveying Contract 840.00 Westar Printing Supplies 709.00 Wheeler Machinery Parts 1,052.84 Wyoming Department of Transportation Contract 69.84 Wyoming Association Registration 1,116.00 Wyoming Department of Revenue Sales/Use Tax 170.98 The motion passed unanimously with 5 yes votes: Williams, Lind, Welling, Sellers, Hegeman. Council Comments Council member Welling expressed appreciation to Environmental Services Manager, Brad Tollefson and his crew for the excellent snow removal over the weekend. He commented that he heard many positive comments from citizens. Council member Sellers encouraged everyone to use their voices as citizens and get online at Rockspringswyomingrmp.com and express their opinions about the BLM. Council member Hegeman agreed with Council member Sellers and also encouraged everyone to educate themselves about the BLM. She also expressed appreciation for the snow removal and reminded everyone to also remove their trash cans from the street for plowing. Consent Agenda Council member Welling moved, Council member Lind seconded, to approve the following Consent Agenda Item: Limited Malt Beverage Permit requested by Alex Moscinski, President of the Bear Project Board for the Winterfest Event at Bear Pavilion/Ponds for the following date and time: Saturday, February 10th, 2024 from 10:00 am to 5:00 pm. The motion passed unanimously with 5 yes votes: Williams, Lind, Perkes, Sellers, Hegeman.  Ordinance 23-06 Council member Welling moved, Council member Hegeman seconded, to pass Ordinance 23-06 on third and final reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 12-1., DEFINITIONS, OF THE CITY CODE TO MIRROR THE LANGUAGE OF THE STATE STATUTES FOR THE DEFINITION OF A STREET OR HIGHWAY. WHEREAS, there is a need to amend Section 12-1 of the City Code to mirror the language of the state statutes regarding the definition of a street or highway for purposes of enforcement of certain motor vehicle traffic laws; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 12-1 of the Evanston City Code is amended and re-enacted to provide as follows: ' 12-1. Definitions. A. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: STREET OR HIGHWAY The entire width between the boundary lines of every way publicly maintained or if not publicly maintained, dedicated to public use when any part is open to the use of the public for purposes of vehicular travel "Street" and "highway" shall be construed to be synonymous in constructing this chapter. Section 2: This ordinance shall be effective on passage on third and final reading. PASSED and APPROVED on Third and Final Reading this 16th day of January 2024. The motion passed unanimously with 5 yes votes: Williams, Lind, Welling, Sellers, Hegeman. Extension Request Council member Sellers moved, Council member Welling seconded, to accept the request by APE Wyoming, LLC for an extension of the time period in which the business or enterprise of APE Wyoming, LLC is required to become operational or open for business pursuant to Section 4-8A. (4) of the Evanston City Code. The motion passed unanimously with 5 yes votes: Williams, Lind, Welling, Sellers, Hegeman. Resolution 24-03 Council member Lind introduced Resolution 24-03. Council member Lind moved, Council member Welling seconded, to adopt Resolution 24-03. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT WITH TANNER DEVELOPMENT, LLC FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE ROUNDHOUSE SECTION 4 – TENANT GREY SHELL AND LOADING FACILITIES PROJECT. WHEREAS, the City of Evanston previously entered into a Development Agreement and Lease Agreement with Shades Brewing Company regarding development and improvement of Section 4 of the Evanston Roundhouse for use a brewery and restaurant facility; and WHEREAS, the City of Evanston solicited bids for construction of the improvements necessary for use of the property and Tanner Development, LLC of Lehi, Utah (“Tanner”) was determined by the City of Evanston to be the apparent low bidder for the Project and has been notified of the award of the bid; and WHEREAS, the City of Evanston and Tanner are prepared to enter into a Contract whereby Tanner will provide all materials and labor specified in the plans and specifications and the proposal documents for the Roundhouse Section 4 – Tenant Grey Shell and Loading Facilities Project; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, Wyoming the Contract between the City of Evanston, Wyoming as Owner, and Tanner Development, LLC as Contractor, a copy of which is attached, for completion of all work necessary for the Roundhouse Section 4 – Tenant Grey Shell and Loading Facilities Project. Section 2: A Notice to Proceed shall issue to Tanner Development, LLC. .  PASSED, APPROVED AND ADOPTED this 16th day of January 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lind, Perkes, Sellers, Hegeman. Resolution 24-04 Council member Welling introduced Resolution 24-04. Council member Welling moved, Council member Hegeman seconded, to adopt Resolution 24-04. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE EVANSTON RODEO SERIES, A WYOMING NON-PROFIT CORPORATION. WHEREAS, the City of Evanston has a strong interest in promoting tourism within the community; and WHEREAS, the Evanston Rodeo Series increases tourism within the community by promoting and increasing the use of the Uinta County Fairgrounds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, Wyoming the Contract for Services with Evanston Rodeo Series, a Wyoming non-profit corporation, a copy of which is attached hereto as Appendix “1”. PASSED, APPROVED AND ADOPTED this 16th day of January 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lind, Perkes, Sellers, Hegeman. Resolution 24-05 Council member Sellers introduced Resolution 24-05. Council member Sellers moved, Council member Lind seconded, to adopt Resolution 24-05. RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, OFFICIALLY DESIGNATING UINTA BANK, WELLS FARGO, 1ST BANK EVANSTON, STATE BANK, AND BMO AS A DEPOSITORY FOR MONIES OF THE CITY. WHEREAS, Wyoming Statute § 9-4-817 requires the deposit of municipal funds in banks, to be fully insured by the Federal Deposit Insurance Corporation or otherwise secured by a pledge of collateral or surety bond; and WHEREAS, Wyoming Statute § 9-4-817 also requires the governing body of a City to officially designate any bank which may hold city funds as an approved depository; and WHEREAS, pursuant to the statute there is a need for the governing body of the City of Evanston to designate its depositories of funds for the City of Evanston; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Uinta Bank, Wells Fargo, 1st Bank Evanston, State Bank and BMO are hereby officially designated and approved as a depository for funds of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 16th day of January 2024.  ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lind, Perkes, Sellers, Hegeman. Disclosure Statements Council member Welling moved, Council member Sellers seconded, to accept Financial Disclosure Statements from the Mayor, City Council, City Clerk, and City Treasurer. The motion passed unanimously with 5 yes votes: Williams, Lind, Welling, Sellers, Hegeman. Department Comments City Engineer, Damon Newsome gave an update on projects in his department. Police Chief, Michael Vranish expressed gratitude to the Evanston community for the support his family received with his father’s passing. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:54 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk