City Council

EVANSTON CITY COUNCIL First Regular Meeting March 19th, 2024 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of March was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Council member Perkes led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Director of Parks and Recreation, Kim Larson; City Engineer, Damon Newsome; Information Technology Coordinator, Preston Sheets, and Police Chief, Mike Vranish and Senior Planner, DuWayne Jacobsen. Public Works Director, Gordon Robinson. City Treasurer, Trudy Lym and Community Development Director, Rocco O’Neill were excused. A group of interested citizens was also present. Approve Agenda Council member Sellers moved, Council member Welling seconded to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held March 5th, 2024 was approved as presented. Bills Council member Perkes moved, Council member Lynch seconded, to approve the following bills for payment: Mar 06, 2024 to Mar 19, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,536.65 IRS Tax Deposit Payroll 48,579.11 Orchard Trust Payroll 1,926.10 Parks & Recreation Payroll 131.25 Wyoming Child Support Payroll 264.92 Payroll 02/11/2024 – 02/24/2024 Payroll 151,623.17 Chemtech-Ford Testing 407.00 E. Dean Stout Contract 4,000.00 Jims Service Services 400.00 Rhino Linings of the Wasatch Back Services 2,952.00 The Huntington National Bank Contact 4,445.39 Wright Express Fuel 1,120.68 All West Utilities 2,901.32 Alsco Laundry Services 107.84 Best Kind Embroidery Services 105.72 Caselle Support/Maintenance 3,725.00 Cazin’s Parts 1,005.47 CCI Network Utilities 82.64 CD’s Electric Services 3,617.46 Century Link Utilities 1,414.42 City Employees Reimbursements 328.47 City of Evanston Utilities 1,980.30 Court Bonds Refund/Restitution 2,700.00 Deposit Refunds Refunds 400.00 Deru’s Glass Services 680.93 Dominion Energy Utilities 23,899.56 Energy Laboratories Testing 125.00 Evanston Parks & Recreation City Subsidy 139,910.71 Evanston Regional Hospital Testing 164.92 Evanston Uinta County Airport Contract 25,643.75 1 Fastenal Parts 72.61 Freeway Tire Parts 50.00 Heritage Auto Parts 1,325.62 Kallas Automotive Parts 859.03 Kenworth Sales Parts 1,046.33 Morcon Industrial Parts 245.67 Mountain West Business Solutions Service Agreement 277.02 NMS Labs Testing 511.00 One-Call of Wyoming Tickets 11.25 Parnell’s Glass & Body works Services 7,115.50 Porter Muirhead Cornia Howard Services 1,700.00 Real Kleen Janitorial Supplies 643.60 Reladyne Fuel/Oil 7,390.58 Relief Grind Services 350.00 Rhinehart Oil Fuel 16,125.81 Rocky Mountain Power Utilities 35,537.14 Rocky Mountain Valves Parts 457.96 Sidewalk Reimbursements Reimbursement 1,525.00 Taylor Siemers Contract 600.00 Smith’s Food & Drug Supplies 434.68 Taylor Made Golf Supplies 596.94 The Lumberyard Parts 403.86 Titleist Supplies 5,184.54 Tom’s HVAC Services 1,999.82 Turf Equipment & Irrigation Parts 3,213.93 USA Blue Book Supplies 671.55 Uinta BOCES Registration 600.00 Uinta County Jail Fees 6,569.81 Uinta County Herald Public Notices/Ads 5,681.13 Uinta County Solid Waste Landfill Fees 25,978.00 Union Pacific Railroad Contract 100.00 Verizon Wireless Services 50.00 Wyoming Association of Fire Marshals Dues 25.00 WARWS Registration 395.00 Wheeler Machinery Parts 654.94 Wilson Sporting Goods Supplies 3,829.71 Wyoming Department of Transportation Contract 1,749.93 Wyoming Conference of Building Officials Dues 50.00 Wyoming Waste Systems Dumpster Fee 73.78 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments The Mayor and Council members spoke regarding the first day of spring, 988 funding by the legislature, Celtic Festival, appreciation for veterans and women serving. Consent Agenda Council member Welling moved, Council member Sellers seconded, to approve the following Consent Agenda Items: Street Closure requested by Jon Pentz for the Evanston Car Show on Saturday, July 27th, 2024, from 6:00 am to 3:00 pm. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Excess Property Bids Council member Lynch moved, Council member Welling seconded to accept the bids for excess or surplus property from public auction. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. 2  Resolution 24-11 Council member Lind introduced Resolution 24-11. Council member Lind moved, Council member Welling seconded, to adopt Resolution 24-11. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A WATERLINE DEVELOPMENT AGREEMENT WITH UINTA COUNTY SCHOOL DISTRICT NUMBER ONE, STATE OF WYOMING. WHEREAS, in or about 1984, Uinta County School District Number One, State of Wyoming (“District”) constructed an 8 inch ductile iron waterline (the “Line”) through the campus of what is now the Evanston High School (“EHS”) in anticipation of construction and provision of culinary water and fire protection service to EHS; and WHEREAS, the Line has provided culinary water and fire protection flows to EHS on a continual basis; and WHEREAS, access to the Line has been provided by the District to another user located near the campus of EHS for either culinary or fire flow purposes; and WHEREAS, the District has provided all maintenance or repairs to or for the Line; and WHEREAS, the Line is approximately 40 years of age, has exceeded its original useful life and needs to be replaced; and WHEREAS, the City’s master plan and water studies identify a need for a fire flow pressure zone in the area which could be serviced by the Line as well as provision of culinary water to future residential and commercial development in the area; and WHEREAS, the City has water main line(s) feeding the Line at the intersection of Bodine Drive and Twin Ridge Avenue and at the Line’s current endpoint on Red Devil Drive near its intersection with West Cheyenne Drive which would facilitate connection with the Line; and WHEREAS, the City and District have entered into negotiations regarding a project to remove the 8 inch Line and replace it with a 12 inch water main (the “12” Main”) to meet current demand and future planned demands for culinary water use and fire flow pressures; and WHEREAS, the District and City desire to enter an agreement relating to development of design, construction and ownership of the 12” Main and sharing of costs of the 12” Main; and WHEREAS, the District and City find it is in the best interest of the public to enter a development agreement to facilitate the planning, design, construction and ownership of the 12” Main; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The City of Evanston is authorized to execute a Waterline Development Agreement with Uinta County School District Number One, State of Wyoming, a copy of which is attached hereto as Appendix “1”. Section 2. The Mayor and City Clerk are authorized to sign and attest the Waterline Development Agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 19th day of March 2024. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-12 Council member Sellers introduced Resolution 24-12. Council member Sellers moved, Council member Lynch seconded, to adopt Resolution 24-12. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE COOPERATIVE AGREEMENT WITH THE WYOMING DEPARTMENT OF TRANSPORTATION FOR FUNDING TO BE USED IN THE RECONSTRUCTION OF A PORTION OF CITY VIEW DRIVE. 3  WHEREAS, there is a need to reconstruct City View Drive within the City of Evanston; and WHEREAS, federal funds administered by the Wyoming Department of Transportation are available to assist the City in the reconstruction project of City View Drive; and WHEREAS, the Wyoming Department of Transportation has proposed an amendment to the previous Cooperative Agreement between the City and WYDOT which amendment is in the best interests of the citizens of the City to execute; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston is authorized to execute Amendment One to the Cooperative Agreement with the Wyoming Department of Transportation for funding the reconstruction of a portion of City View Drive as is set forth in Appendix “1” attached hereto. Section 2: The Mayor is authorized to sign Amendment One to the Cooperative Agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 19th day of March 2024. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-13 Council member Perkes introduced Resolution 24-13. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 24-13. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH THE STATE OF WYOMING, OFFICE OF THE ATTORNEY GENERAL, DIVISION OF CRIMINAL INVESTIGATION TO PROVIDE FUNDS TO THE EVANSTON POLICE DEPARTMENT FOR THE HIGH INTENSITY DRUG TRAFFICKING AREA PROGRAM. WHEREAS, the City of Evanston is located in the Rocky Mountain High Intensity Drug Trafficking Area and has, in the past, entered into a memorandum of understanding with the Division of Criminal Investigation to obtain funds so that the Evanston Police Department can identify drug offenders, make undercover purchases, develop conspiracy cases against major drug traffickers, as well as to investigate other violations pertaining to the Rocky Mountain High Intensity Drug Trafficking Area; and WHEREAS, the City of Evanston has a need to enter into a Memorandum of Understanding with the Division of Criminal Investigation so the City can continue to obtain funds so that the Evanston Police Department can provide services pertaining to the Rocky Mountain High Intensity Drug Trafficking Area program; and WHEREAS, it is necessary for the City to execute the Memorandum of Understanding in order to receive additional funding to provide these services; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The City of Evanston is authorized to execute a Memorandum of Understanding with the State of Wyoming, Office of the Attorney General, Division of Criminal Investigation, a copy of which is attached hereto as Appendix “1” to obtain funds so that the Evanston Police Department can identify drug offenders, make undercover purchases, develop conspiracy cases against major drug traffickers, as well as to investigate other violations pertaining to the Rocky Mountain High Intensity Drug Trafficking Area. Section 2. The Chief of Police is authorized to sign the Memorandum on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 19th day of March 2024. 4  Kent H. Williams, Mayor Attest: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-14 Council member Sellers introduced Resolution 24-14. Council member Sellers moved, Council member Lynch seconded, to adopt Resolution 24-14. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH THE BOARD OF COUNTY COMMISSIONERS OF LINCOLN, UINTA AND SWEETWATER COUNTIES OF WYOMING AND CITIES AND TOWNS LOCATED THEREIN REGARDING IMPACT ASSISTANCE FUNDS ASSOCIATED WITH CONSTRUCTION OF THE PROPOSED WEST SODA PLANT LOCATED NEAR GRANGER, SWEETWATER COUNTY, WYOMING. WHEREAS, on February 26, 2024, West Soda LLC submitted to the Wyoming Department of Environment Quality, Industrial Siting Division and the Wyoming Industrial Siting council a Permit Application pursuant to W.S. § 35-12-109 to construct and operate the Project West Solution Mine and Soda Ash Plant (hereinafter referred to as “Project”); and WHEREAS, the Project is composed of two primary components: a soda ash processing facility, the West Soda Plant located near Granger, Wyoming, and a solution mining area located 15 miles southeast of the plant. The purpose of Project West is to mine trona deposits using a solution mining technique and to process it into soda ash (sodium carbonate) and baking soda (sodium bicarbonate). Only private mineral leases will be mined. Solution mining involves the recovery of sodium minerals by the injection and circulation of fluid underground. The injection fluid is hot water with a small amount of soda ash and caustic soda dissolved in the water (that is, injection solution). The injection solution dissolves the sodium minerals to form a brine solution made up of primarily sodium carbonate and sodium bicarbonate (that is, brine). The brine is pumped to the surface and then to the Plant. Finished soda ash and baking soda will be shipped via rail. The Plant Rail Spur will be constructed from the West Soda Plant running northwest to connect to the Union Pacific Railroad; and WHEREAS, Wyoming Industrial Development Information and Siting Rules and Regulations define the phrase “area or local government primarily affected by the proposed industrial facility” as “[a]ny defined geographical area in which the construction or operation of the industrial facility may significantly affect the environment, population, level of economic well-being, level of social services, or may threaten the health, safety or welfare of present or expected inhabitants” and the definition includes “[a]ny such county, incorporated municipality, school district, or combination thereof formed under Wyoming Joint Powers Act,”; and WHEREAS, West Soda LLC’s application recommended that the local governments considered primarily affected by the proposed project agree to enter a memorandum of understanding regarding the impacts faced by local governments from the Project; and WHEREAS, the affected local governments desire to enter an agreement to determine an amount of and schedule for payment of impact assistance funds for the Project; and WHEREAS, the governing body for the City has determined that it is in the public=s interest for the City to enter into a Memorandum of Understanding with other affected local governments reflecting an amount and schedule for payment of impact assistance funds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Memorandum of Understanding between the City of Evanston, the County Commissioners of Lincoln, Uinta, and Sweetwater Counties of Wyoming and cities and towns located therein, regarding an amount and schedule for payment of impact assistance funds, a copy of which is attached hereto as Appendix “1”. 5  PASSED, APPROVED AND ADOPTED this 19th day of March 2024. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-15 Council member Lynch introduced Resolution 24-15. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 24-15. A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE CRONISTER ADDITION, A SUBDIVISION WITHIN THE CITY OF EVANSTON, WYOMING AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Travis P. Hansen, Debra A. Hansen, James E. Cronister, Katie Y. Bodine and Christoper M. Bodine (aka Christoper M. Bodine) (the ASubdividers@), have made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Cronister Addition, a subdivision located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Cronister Addition is hereby approved, accepted, and authorized and described in particularity as follows, to-wit: "Cronister Addition" to the City of Evanston, Uinta County, Wyoming, is a re-plat of Lot 48, Almy Addition to the Town of Evanston, being located in the SW1/4 SW1/4 of Section 16, T15N, R120W, 6th P.M., said Cronister Addition being more particularly described as follows: BEGINNING at the original Southeast of said Lot 48 running thence N81°31'56"W, 330.90 feet along the south line thereof to the easterly line of County Road and Southwest corner said Cronister Addition; thence N8°16'50"E, 49.90 feet along the said east line; thence N8°32'18"E, 63.97 feet along said east to the Northwest corner of Cronister Addition; thence S81°16'30"E, 315.11 feet along the north line thereof to the original Northeast corner of said Lot 48; thence S0°25'49"W, 113.57 feet along the east line thereof to the POINT OF BEGINNING. Said "Cronister Addition" containing 0.839 acres, more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 19th day of March 2024. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk 6 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Department Comments Chief Vranish addressed the Council concerning the Peace Officers Easter Egg Hunt. Public Comments Speaking to Council was: Dave Bennett thanking Jon Pentz for all the work on the Car Show and inquiring about Burns Avenue. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:17 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 7