City Council

EVANSTON CITY COUNCIL Second Regular Meeting April 16th, 2024 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of April was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Dave Welling, and Jen Hegeman. Mike Sellers was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Information Technology Coordinator, Preston Sheets; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; Community Development Director, Rocco O’Neill; Director of Parks and Recreation, Kim Larson; Senior Planner, DuWayne Jacobsen and Public Works Director, Gordon Robinson. City Engineer, Damon Newsome was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Perkes seconded to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held April 2nd, 2024 and the City Council Work Session for April 9th, 2024 was approved as presented. Bills Council member Lynch moved, Council member Welling seconded, to approve the following bills for payment: Apr 03, 2024 to Apr 16, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 224.00 IRS Tax Deposit Payroll 50,347.78 Orchard Trust Payroll 2,501.10 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 11,725.33 Wyoming Retirement Payroll 110,122.14 Payroll 03/10/24 – 03/29/24 Payroll 156,677.04 All West Utilities 2,934.13 AT&T Utilities 2,555.93 Cazin’s Parts 893.40 CCI Network Utilities 82.28 Century Link Utilities 969.35 Chemtech-Ford Laboratories Testing 1,507.00 Deru’s Parts 373.42 E. Dean Stout Contract 4,000.00 ESRI Software 4,325.00 General Code Books 1,195.00 Lawrence’s Screen Printing Services 87.50 Murdochs Parts 398.50 The Huntington National Bank Contract 4,445.39 AAA Spring Specialist Parts 616.88 American Red Cross Services 1,178.00 Brite Equipment 156.00 Calibration Tech & Supply Parts 352.86 Callaway Golf Supplies 2,202.30 Caselle Support/Maintenance 3,725.00 CD’s Electric Services 430.55 Century Link Utilities 622.97 Certified Balance Service Services 185.00 Chemtech-Ford Laboratories Testing 1,100.00 City Employees Awards/Reimbursement 381.98 City of Evanston Utilities 1,734.81 1 Civic Plus Contract 4,749.66 Cleveland Golf Supplies 2,332.64 Court Bonds Refunds 1,000.00 Cut Permits Reimbursement 880.00 Dell Marketing Equipment 2,773.88 Deposit Refunds Refund 100.00 Dominion Energy Utilities 20,075.81 Evanston Chamber of Commerce Contract 10,468.00 Evanston Parks & Recreation City Subsidy/Reimbursement 181,154.80 Fastenal Parts 25.96 Freeway Tire Tubes 122.38 Gladiator Materials Salt 9,234.06 Jackson Group Peterbilt Parts 373.98 JUB Engineers Contract 19,500.00 Kallas Automotive Parts 1,809.15 Morcon Industrial Supplies 176.23 Mountain West Business Solutions Service Agreement 669.37 Neverest Equipment Parts 492.44 Novus Glass Services 350.00 One-Call of Wyoming Tickets 31.50 Rocky Mountain Power Utilities 38,954.33 Smith’s Food & Drug Supplies 152.59 Staker Parson Companies Sand 4,313.46 Tanner Development Contract 261,568.00 Team Laboratory Chemical Supplies 2,216.00 The Lumberyard Propane 27.08 Total Valve Systems Parts 834.05 Turfco Parts 150.92 Two Guys Flooring Services 16,930.00 Uinta Appraisal Company Services 500.00 Uinta BOCES #1 Registration 645.00 Uinta County Jail Fees 2,955.00 Uinta County Fire Protection Contract 95,506.50 Uinta County Human Services Contract 33,750.00 Uinta County Solid Waste Landfill Fees 26,467.20 Urban Renewal Agency Reimbursement 225.00 USA Blue Book Supplies 108.95 Vehicle Lighting Solutions Services 855.00 Westar Printing Supplies 384.00 Wilson Sporting Goods Supplies 985.62 Wright Express Fuel 977.33 Wyoming Fabrication Services 1,920.00 Wyoming Conference of Building Officials Registration 175.00 Wyoming Waste Systems Dumpster Fee 83.97 Yeti Parts 140.53 The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Hegeman. Revenue & Expenditure Report Council member Perkes moved, Council member Lynch seconded, to approve the Revenue and Expenditure Report for February 2024. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Hegeman. Council Comments The Mayor and Council members spoke regarding the previous City Council Meeting regarding Representative Conrad, the Wyoming State Hospital, Veterans Awareness Ride and gratitude for Service members. Consent Agenda Council member Welling moved, Council member Perkes seconded, to approve the following Consent Agenda item: Street Closure requested by Lexi Lamb of the VFW for the 2024 Veteran’s Awareness Ride Utah/Wyoming on Thursday, May 16th beginning at approximately 5:00 pm for bike parking. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Hegeman. 2  Ordinance 24-01 Council member Lynch sponsored Ordinance 24-01. Council member Welling moved, Council member Lynch seconded, to pass Ordinance 23-06 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE BURNT HILL ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdivider, JAYGEE BROS., LLC, a Wyoming limited liability company, has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Burnt Hill Addition, located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that all of the requirements of Section 22, "Subdivision Regulations" of the Code of the City of Evanston, have been complied with, including notice of hearings and hearings thereof; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Burnt Hill Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: Burnt Hill Addition to the City of Evanston, Wyoming, a subdivision located in the SW1/4 of Section 20, T15N, R120W, 6th P.M., said Burnt Hill Addition" being more particularly described as follows: Commencing at the Southeast corner of said SW1/4 (South one-quarter corner) and running thence N 0°05'49" W, 1093.06 feet along the East boundary thereof to a point on the North boundary of the West Cheyenne Drive Addition to the City of Evanston as platted and recorded in the Office of the Uinta County Clerk as Entry No. 142640, and the POINT OF BEGINNING, said point lying on a curve to the left having a radius of 1028.34 feet, from which point a radial line bears S 15°41'01" W; thence along said North boundary the following four (4) courses: westerly 136.75 feet along the arc of said curve through a central angle of 7°37'09" to a point tangent, the long chord of which bears N 78°07'34" W, 136.65 feet; thence N 81°56'08" W, 595.72 feet to the point of curvature of a curve to the left having a radius of 822.06 feet; thence westerly 508.69 feet through a central angle of 35°27'17" to a point tangent, the long chord of which bears S 80°20'13" W, 500.61 feet; thence S 62°36'35 "W, 237.43 feet to the Easternmost corner of the Westgate Park Addition to the City of Evanston as platted and recorded in the Office of the Uinta County Clerk as Entry No. R58149; thence N 39°28'53" W, 393.55 feet measured (393.69 feet record) along the Easterly boundary of said Westgate Park Addition to the Northernmost corner thereof ,said corner lying on the Southerly right-of-way of Interstate Highway 80; thence along said right-of-way the following three (3) courses: N 50°31'37" E, 811.60 feet to a non-tangent point on a curve to the right having a radius of 1659.86 feet; from which point a radial line bears S 1°05'24" E; thence southeasterly1001.00 feet along the arc of said curve through a central angle of 34°33'10", the long chord of which bears S 73°48'49" E, 985.90 feet; thence along a non-tangent line S 56°26'04 "E, 124.97 feet to a point on the East boundary of said SW1/4; thence S 0°05'49" E, 394.20 feet along said East boundary to the POINT OF BEGINNING. Said Burnt Hill Addition containing 19.768 acres, more or less. Section 2. The Mayor and City Clerk of the City of Evanston are hereby authorized and directed to enforce the mandates of Chapter 22 of the Code of the City of Evanston, referring to the payment of necessary fees and land dedication requirements by the subdivider and the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED AND APPROVED on First Reading this 16th day of April 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk 3 The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Hegeman. Ordinance 24-02 Council member Perkes sponsored Ordinance 24-01. Council member Welling moved, Council member Perkes seconded, to pass Ordinance 24-01 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM LOW DENSITY RESIDENTIAL-DEVELOPING (LR-D) TO RURAL RESIDENTIAL-1 (RR-1), AS REQUESTED BY TONY WEAVER OF THE LAND MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Tony Weaver filed an application with the Planning and Zoning Commission of the City of Evanston, Wyoming to change the zoning of the property described below from a Low Density Residential-Developing (LR-D) to Rural Residential-1 (RR-1); and WHEREAS, Tony and Meranda Weaver, Jeff and Sue Taylor, Joice and Eric Mander, Tera and Cody Lawler and Richard and Dana Stack, the owners of five of the eight lots constituting the property, have petitioned or consented to the proposed zone change; and WHEREAS, the Planning and Zoning Commission scheduled a public hearing to consider said application on April 1, 2024; and WHEREAS, notice of the public hearing and application was published in a newspaper of general circulation and notices of the hearing were mailed to affected landowners pursuant to City Ordinance; and WHEREAS, the public hearing was held on April 1, 2024 by the Planning and Zoning Commission to consider the application for the proposed zone change; and WHEREAS, after receiving testimony and evidence from the applicant, affected landowners and the public at large, the Planning and Zoning Commission voted to recommend to the governing body that it deny the zone change. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The request of Tony and Meranda Weaver, Jeff and Sue Taylor, Joice and Eric Mander, Tera and Cody Lawler and Richard and Dana Stack to change the zoning of the property described below, from a Low Density Residential-Developing (LR-D) Zone to Rural Residential-1 (RR-1) Zone is hereby approved and authorized. Said real property being more particularly described as follows: Lots 1 through 7, Block 1 of the Aspen Hills Estates Addition and Lot 8 as adjusted with the Lot Line Adjustment of Lot 3, Block 1 of the Aspen Groves III, Phase II and Lot 8, Block 1 of the Aspen Hills Estates Addition, City of Evanston, Wyoming. Section 2. The City of Evanston is hereby authorized and directed to take all action necessary to implement said zone change. PASSED AND APPROVED on First Reading this 16th day of April 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed with 4 yes votes: Perkes, Welling, Sellers, Hegeman. Two no votes: Lynch, Lind. Resolution 24-19 Council member Perkes introduced Resolution 24-19. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 24-19. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING APPROVING CHANGE ORDER NO. 4 FOR THE ROUNDHOUSE SECTION 4 – TENANT GREY SHELL AND LOADING FACILITIES PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the Roundhouse Section 4 – Tenant Grey shell and Loading Facilities Project, which is being constructed by Tanner Development, LLC, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change 4 Order No. 4 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. Change Order No. 4 for the Roundhouse Section 4 – Tenant Grey shell and Loading Facilities Project, a copy of which is attached hereto as Appendix “1”, is approved. Section 2. The Community Development Director or Mayor are authorized to approve Change Order No. 4 on behalf of the City. PASSED, APPROVED AND ADOPTED this 16th day of April 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-20 Council member Lynch introduced Resolution 24-20. Council member Lynch moved, Council member Lind seconded, to adopt Resolution 24-20. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE UINTA COUNTY SHERIFF (SHERIFF), TO PROVIDE SURPLUS AUTOMATED EXTERNAL DEFIBRILLATORS (AED’s) TO ASSIST IN THE PROVISION OF SEARCH AND RESCUE SERVICES TO THE COMMUNITY. WHEREAS, the Uinta County Sheriff is authorized to coordinate search and rescue services and programs in Uinta County; and WHEREAS, Uinta County Search and Rescue is a non-profit corporation organized under Wyoming law for the purpose of assisting the Sheriff with search and rescue operations, and depends on volunteers and fundraising to perform its services; and WHEREAS, the Evanston Police Department has several automated external defibrillators (AED’s) that are surplus equipment and no longer used by the Department; and WHEREAS, Sheriff has requested the City convey to him the surplus property identified herein for use by Uinta County Search and Rescue so that it can more efficiently and effectively provide services to the community; and WHEREAS, the City has determined that it is in the public=s interest to enable and assist Sheriff in providing search and rescue services by conveying surplus AED’s pursuant to a Contract for Services, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. The Mayor is authorized to execute and the City Clerk attest the attached Contract for Services and to convey to the Uinta County Sheriff for use by Uinta County Search and Rescue, the surplus property of five (5) Cardiac Science automated external defibrillators identified on Appendix “1” attached hereto, so that it can more efficiently and effectively provide search and rescue services for Uinta County, Wyoming. PASSED, APPROVED AND ADOPTED this 16th day of April 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Lynch, Lind, Perkes, Welling, Sellers, Hegeman. 5  Resolution 24-21 Council member Perkes introduced Resolution 24-21. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 24-21. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING SETTING GREEN FEES AND OTHER RELATED FEES FOR THE PURPLE SAGE MUNICIPAL GOLF COURSE FOR THE 2024 GOLF SEASON. WHEREAS, the Golf Course Advisory Board has recommended that the City of Evanston set and charge the green fees and other related fees for the Purple Sage Municipal Golf Course for the 2024 golf season as set forth in the attached Recommendation; and WHEREAS, the governing body for the City of Evanston concurs with the recommendation of the Golf Course Advisory Board; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston shall set and charge the green fees and other related fees for the Purple Sage Municipal Golf Course for the 2024 golf season as set forth in the Golf Course Advisory Board Recommendation, which is attached hereto and incorporated herein. Section 2: The green fees and other related fees for the Purple Sage Municipal Golf Course which are set forth in the Budget Resolution for fiscal year 2023-2024 are hereby officially changed and amended by the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 16th day of April 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Preliminary Review Senior Planner DuWayne Jacobsen presented the preliminary plan of development and construction of the PUD located at 140 Saddle Ridge Road as requested by Justin Dennis d/b/a Impact Facility Therapy for an Office/Fieldhouse in a MRD Zone. The Council had no required changes to the preliminary plan. Public Comments Speaking to Council was: Gary Spencer inquiring about the signs for the underpass; Dave Peterson from WYDOT explaining the signs for the underpass and Rick Eskelson presenting Viper Venom information as an option for contaminate barrier for the Roundhouse project. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 7:13 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 6