City Council

EVANSTON CITY COUNCIL First Regular Meeting May 7th, 2024 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of May was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Information Technology Coordinator, Preston Sheets; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; Community Development Director, Rocco O’Neill; Director of Parks and Recreation, Kim Larson; Senior Planner, DuWayne Jacobsen and City Engineer, Damon Newsome. Public Works Director, Gordon Robinson. was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Perkes seconded to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held April 16th, 2024 and the Special City Council Meeting held April 23rd, 2024 was approved as presented. Bills Council member Sellers moved, Council member Lynch seconded, to approve the following bills for payment: Apr 17, 2024 to May 07, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 376.00 Beneficial Life Insurance Payroll 150.00 Delta Dental Payroll 8,515.05 Evanston Peace Officers Payroll 448.00 Flexshare Payroll 5,315.50 IRS Tax Deposit Payroll 97,931.43 NCPERS Payroll 96.00 Orchard Trust Payroll 5,002.20 Parks & Recreation Payroll 262.50 The Hartford Payroll 217.40 Washington National Payroll 472.60 WEBT Payroll 198,983.90 Wyoming Child Support Payroll 529.84 Wyoming Dept of Workforce Services Payroll 7,661.66 Wyoming Retirement Payroll 71,848.47 Payroll 03/24/2024 – 04/06/2024 Payroll 150,505.40 Payroll 04/07/2024 – 04/26/2024 Payroll 150,340.26 AT&T Cell Phones/Internet 2,763.77 Blue Shield Tactical Systems Registration 2,385.00 Evanston Clinic Corp Testing 165.00 Evanston Regional Hospital Testing 164.92 First American Title Closing Costs 2,242.23 Glock Professional Parts 390.00 Mountainland Supply Parts 1,769.84 Turf Equipment & Irrigation Parts 2,893.88 Verizon Wireless Cell Phones 281.09 WY State Board of Veterinary Med Certification Renewal 50.00 Yamaha Motor Contract 4,900.49 AAA Spring Specialist Parts 1,529.64 All West Utilities 2,847.66 Alsco Laundry Services 473.82 Ameri Tech Equipment Parts 8,932.95 1 Angel Armor Equipment 4,569.26 Ansell Healthcare Products Supplies 566.00 Birdsall Voss & Associates Contract 3,694.37 Callaway Golf Supplies 359.28 Carahsoft Technology Corporation Software 5,789.00 Cazin’s Parts 1,290.45 CD’s Electric Services 877.19 Century Link Utilities 163.79 Chemtech-Ford Laboratories Testing 407.00 City Employees Reimbursements 712.20 City of Evanston Utilities 2,166.93 Cleveland Golf Supplies 1,635.72 Court Bonds Refunds 1,650.00 Cut Permits Refunds 11,040.00 Deposit Refunds Refunds 488.50 DLT Solution Software 4,931.14 E. Dean Stout Contract 4,000.00 Evanston Parks & Recreation City Subsidy/Reimbursement 177,997.29 Facility Refunds Refund 500.00 Tammy Fields Services 1,000.00 First Bank Visa 12,720.65 Floyds Truck Center Parts 537.00 Forsgren Associates Contract 6,855.00 Freeway Tires Services 89.95 Hach Supplies 1,254.54 Intermountain Sweeper Parts 872.84 Jackson Group Peterbilt Oil 545.10 JUB Engineers Contract 6,000.00 Kallas Automotive Parts 2,447.83 Maverick Networks Service Agreement 2,500.00 Mint Green Group Supplies 2,732.75 MJSA Services 3,300.00 Morcon Parts 1,476.69 Mountain Alarm Fire Services 3,970.02 Mountain West Business Solutions Service Agreement 1,040.06 Murdochs Supplies 372.95 Norco Supplies 137.14 PC Laptops Equipment 5,626.00 Real Kleen Janitorial Supplies 430.65 Relentless Registration 1,398.00 Revelyst Sales Supplies 3,109.82 Rhinehart Oil Fuel 14,061.93 Rocky Mountain Power Utilities 19,099.26 Roto-Aire Sales & Service Supplies 1,628.56 Salt Lake Wholesale Sports Parts 368.36 Searle Brothers Construction Services 36,680.00 Semi Service Parts 4,291.68 Shred-It USA Services 120.96 Skaggs Equipment 1,325.56 Tanner Development Contract 624,339.42 Taylormade Golf Supplies 14,643.75 Thatcher Supplies 9,711.71 The Huntington National Bank Contract 4,445.39 The Lumberyard Supplies 3,399.37 The Partridge Group Services 852.00 Titleist Supplies 7,346.19 Tom’s HVAC Services 4,291.11 Turf Equipment & Irrigation Parts 137.22 Two Guys Flooring Services 525.00 Uinta BOCES #1 Registration 600.00 Uinta County Herald Public Notices/Ads 1,404.56 Urban Renewal Agency Reimbursement 399.84 Walmart Supplies 830.87 Westar Printing Supplies 229.75 Western Wyoming Beverages Services 478.33 Wilson Sporting Goods Supplies 648.36 Wright Express Fuel 1,000.43 Wyoming Dept of Environmental Quality Contract 1,540.00 Wyoming Office of Tourism Contract 19,925.00 Wyoming Technology Transfer Center Registration 1,295.00 XO Xtreme Marketing Contract 21,273.69 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. 2  Revenue & Expenditure Report Council member Perkes moved, Council member Welling seconded, to approve the Revenue and Expenditure Report for March 2024. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments The Mayor and Council members spoke regarding the user friendly budget report, trucks exiting I-80, the shred event/food drive, Union Pacific water tower, City Manager position. Consent Agenda Council member Welling moved, Council member Perkes seconded, to approve the following Consent Agenda items: Street Closure Permit requested by Downtown Evanston for the Crosswalk Re-painting Event at the intersection of 10th and Main Streets on Sunday, May 19th, 2024, from 8:00 am to 4:00 pm. Street Closure requested by Downtown Evanston for School’s Out – Summer’s In! Downtown Evanston’s Promotional Event on Main Street from 9th Street to 10th Street, on Friday, May 31st, 2024, from 11:30 am to 4:30 pm. Street Closure Permit requested by Mike and Marjorie Lynch for a neighborhood 4th of July Block Party on Thursday, July 4, 2024, on 5th Street between Sage Street and Summit Street, from 1:00 pm to 11:00pm. Limited Malt Beverage Permit requested by Nicole Espy for the Strike Out Softball Tournament at the Overthrust Ball Fields for the following dates and times: Friday, June 7th, 2024 8:00 am to 12:00 am Saturday, June 8th, 2024 8:00 am to 12:00 am Sunday, June 9th, 2024 8:00 am to 7:00 pm Limited Malt Beverage Permit requested by Evanston Parks and Recreation for the Fresh Air, Freedom, and Fun Festival at Bear Meadows – 136 Skyline Drive for the following date and times: Thursday, July 4th, 2024 11:00 am to 4:00 pm The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Ordinance 24-01 Council member Sellers moved, Council member Lind seconded, to pass Ordinance 24-01 on second reading. AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE BURNT HILL ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdivider, JAYGEE BROS., LLC, a Wyoming limited liability company, has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Burnt Hill Addition, located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that all of the requirements of Section 22, "Subdivision Regulations" of the Code of the City of Evanston, have been complied with, including notice of hearings and hearings thereof; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Burnt Hill Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: Burnt Hill Addition to the City of Evanston, Wyoming, a subdivision located in the SW1/4 of Section 20, T15N, R120W, 6th P.M., said Burnt Hill Addition" being more particularly described as follows: Commencing at the Southeast corner of said SW1/4 (South one-quarter corner) and running thence N 0°05'49" W, 1093.06 feet along the East boundary thereof to a point on the North boundary of the West Cheyenne Drive Addition to the City of Evanston as 3  platted and recorded in the Office of the Uinta County Clerk as Entry No. 142640, and the POINT OF BEGINNING, said point lying on a curve to the left having a radius of 1028.34 feet, from which point a radial line bears S 15°41'01" W; thence along said North boundary the following four (4) courses: westerly 136.75 feet along the arc of said curve through a central angle of 7°37'09" to a point tangent, the long chord of which bears N 78°07'34" W, 136.65 feet; thence N 81°56'08" W, 595.72 feet to the point of curvature of a curve to the left having a radius of 822.06 feet; thence westerly 508.69 feet through a central angle of 35°27'17" to a point tangent, the long chord of which bears S 80°20'13" W, 500.61 feet; thence S 62°36'35 "W, 237.43 feet to the Easternmost corner of the Westgate Park Addition to the City of Evanston as platted and recorded in the Office of the Uinta County Clerk as Entry No. R58149; thence N 39°28'53" W, 393.55 feet measured (393.69 feet record) along the Easterly boundary of said Westgate Park Addition to the Northernmost corner thereof ,said corner lying on the Southerly right-of-way of Interstate Highway 80; thence along said right-of-way the following three (3) courses: N 50°31'37" E, 811.60 feet to a non-tangent point on a curve to the right having a radius of 1659.86 feet; from which point a radial line bears S 1°05'24" E; thence southeasterly1001.00 feet along the arc of said curve through a central angle of 34°33'10", the long chord of which bears S 73°48'49" E, 985.90 feet; thence along a non-tangent line S 56°26'04 "E, 124.97 feet to a point on the East boundary of said SW1/4; thence S 0°05'49" E, 394.20 feet along said East boundary to the POINT OF BEGINNING. Said Burnt Hill Addition containing 19.768 acres, more or less. Section 2. The Mayor and City Clerk of the City of Evanston are hereby authorized and directed to enforce the mandates of Chapter 22 of the Code of the City of Evanston, referring to the payment of necessary fees and land dedication requirements by the subdivider and the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED AND APPROVED on Second Reading this 7th day of May 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Ordinance 24-02 Council member Perkes moved, Council member Welling seconded, to pass Ordinance 24-02 on second reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM LOW DENSITY RESIDENTIAL-DEVELOPING (LR-D) TO RURAL RESIDENTIAL-1 (RR-1), AS REQUESTED BY TONY WEAVER OF THE LAND MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Tony Weaver filed an application with the Planning and Zoning Commission of the City of Evanston, Wyoming to change the zoning of the property described below from a Low Density Residential-Developing (LR-D) to Rural Residential-1 (RR-1); and WHEREAS, Tony and Meranda Weaver, Jeff and Sue Taylor, Joice and Eric Mander, Tera and Cody Lawler and Richard and Dana Stack, the owners of five of the eight lots constituting the property, have petitioned or consented to the proposed zone change; and WHEREAS, the Planning and Zoning Commission scheduled a public hearing to consider said application on April 1, 2024; and WHEREAS, notice of the public hearing and application was published in a newspaper of general circulation and notices of the hearing were mailed to affected landowners pursuant to City Ordinance; and WHEREAS, the public hearing was held on April 1, 2024 by the Planning and Zoning Commission to consider the application for the proposed zone change; and 4  WHEREAS, after receiving testimony and evidence from the applicant, affected landowners and the public at large, the Planning and Zoning Commission voted to recommend to the governing body that it deny the zone change. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The request of Tony and Meranda Weaver, Jeff and Sue Taylor, Joice and Eric Mander, Tera and Cody Lawler and Richard and Dana Stack to change the zoning of the property described below, from a Low Density Residential-Developing (LR-D) Zone to Rural Residential-1 (RR-1) Zone is hereby approved and authorized. Said real property being more particularly described as follows: Lots 1 through 7, Block 1 of the Aspen Hills Estates Addition and Lot 8 as adjusted with the Lot Line Adjustment of Lot 3, Block 1 of the Aspen Groves III, Phase II and Lot 8, Block 1 of the Aspen Hills Estates Addition, City of Evanston, Wyoming. Section 2. The City of Evanston is hereby authorized and directed to take all action necessary to implement said zone change. FAILED on Second Reading this 7th day of May 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion failed with 6 no votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. One yes vote: Hegeman Award Bid Council member Lynch moved, Council member Welling seconded to accept the apparent low bid for a section of the Bear River Walkway on the North side of Bear Meadows from Gregco, LLC of Evanston. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Appoint Voting Delegates Councilmember Welling moved, Councilmember Perkes seconded, to appoint Council member Sellers as the Official Voting Delegate and Mayor Williams as Alternate at WAM’s Summer Convention Business Meeting held Thursday, June 6th, 2024, in Pinedale, Wyoming. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Ordinance 24-03 Council member Lynch sponsored Ordinance 24-03. Council member Lind moved, Council member Sellers seconded, to pass Ordinance 24-03 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE GATEWAY ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdividers, Wyoming Horse Racing LLC and Porter's Property Holdings LLC, Wyoming limited liability companies, have made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Gateway Addition, located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that all of the requirements of Section 22, "Subdivision Regulations" of the Code of the City of Evanston, have been complied with, including notice of hearings and hearings thereof; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Gateway Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: The "Gateway Addition" is a subdivision of part of the S ½ SE ¼ of Section 19, T15N, R120W, 6TH P.M., and Lot 3, Block 1 of the West Interchange Addition, located in the City of Evanston, Uinta County, Wyoming, said "Gateway Addition" being more particularly described as follows: 5  BEGINNING at a point on the South line of said Section 19, said point of beginning lying S 89°46'27" W, 541.25 feet from the Southeast corner thereof, said point of beginning also being the Southeast corner of said Lot 3; thence S 89°46'27" W, 1262.23 feet along the South line of said Lot 3 and said South line of Section 19 to the Southerly right-of-way line of Prospector Drive; thence N 58°05'27" E, 306.31 feet along said Southerly right-of-way line; thence N 71°30'04" E, 1055.16 feet along said Southerly right-of-way line and the North line of said Lot 3 to the Northeast corner thereof; thence S 0°10'52" E, 491.73 feet along the East line thereof to the POINT OF BEGINNING. Said "Gateway Addition" containing 7.985 acres, more or less. Section 2. The Mayor and City Clerk of the City of Evanston are hereby authorized and directed to enforce the mandates of Chapter 22 of the Code of the City of Evanston, referring to the payment of necessary fees and land dedication requirements by the subdivider and the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED AND APPROVED on First Reading this 7th day of May 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-24 Council member Lynch introduced Resolution 24-24. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 24-24. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A COMMERCIAL ALARM SYSTEM AGREEMENT FOR ALARM AND FIRE PROTECTION SERVICES WITH FIRE PROTECTION SERVICE CORPORATION. WHEREAS, the Beeman Cashin and Evanston Police Department buildings are currently serviced by a cellular dialer and alarm monitoring and fire alarm system under separate agreements with Fire Protection Service Corporation (“Mountain Alarm”), a Utah corporation; and; WHEREAS, Fire Protection Service Corporation proposes to consolidate the fire protection agreements into a single service agreement for the services provided to the City of Evanston, Wyoming; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Commercial Alarm System Agreement with Fire Protection Service Corporation (“Mountain Alarm”), under the terms and conditions of Appendix “1”, a copy of which is attached hereto, to provide fire protection services for the City of Evanston. PASSED, APPROVED AND ADOPTED this 7th day of May 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Public Comments Speaking to Council was: Rick Eskelson presenting information about the Union Pacific Water Tower and a request for City funding. 6  Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:31 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 7