City Council

EVANSTON CITY COUNCIL First Regular Meeting July 2nd, 2024 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Council member Tim Lynch was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; Director of Parks and Recreation, Kim Larson; City Engineer, Damon Newsome; Public Works Director, Gordon Robinson; Community Development Director, Rocco O’Neill and Information Technology Coordinator, Preston Sheets. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Perkes seconded to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held June 18th, 2024 was approved as presented. Bills Council member Sellers moved, Council member Perkes seconded, to approve the following bills for payment: June 19, 2024 to July 02, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,828.85 IRS Tax Deposit Payroll 52,886.71 Orchard Trust Payroll 2,051.10 Parks & Recreation Payroll 137.50 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 8,464.46 Wyoming Retirement Payroll 77,413.76 Payroll 06/02/2024 – 06/15/2024 Payroll 163,963.84 Alsco Laundry Services 574.94 Ameri Tech Equipment Parts 3491.10 Aspen Grove Nursery Servies 3,486.00 AT&T Internet/Phones 3,044.23 Callaway Golf Supplies 2,645.48 Cazin’s Supplies 971.95 CD’s Electric Services 1,954.56 Century Equipment Parts 1,101.00 Chemtech-Ford Laboratories Testing 1,837.00 Cleveland Golf Supplies 469.73 Communication Technologies Equipment 3,974.00 Court Bonds Restitution/Refunds 845.31 Curtis Blue Line Uniforms 1,182.50 Deposit Refund Refunds 275.00 E. Dean Stout Contract 4,000.00 Ellingford’s Sand 215.00 Energy Laboratories Testing 3,169.00 Evanston Clinic Corp Testing 90.00 Evanston Housing Authority Contract 10,000.00 Evanston Parks & Recreation Reimbursement 103,680.52 Evanston Regional Hospital Testing 82.46 Facility Refunds Refund 140.00 First Bank Visa 44,020.55 Forsgren Associates Contract 12,115.93 Gladiator Materials Concrete 904.00 1 Good to Grow Services 333.62 Gregco Contract 84,500.00 Hach Company Supplies 25,246.99 Heartland Kubota Parts 614.22 JUB Engineers Contract 144,000.00 Kallas Automotive Parts 804.18 Kickin Grass Services 60.00 Lawrence’s Screen Printing Services 92.00 LifeVac Supplies 1,006.00 Maddox Air Compressor Parts 1,924.37 Mile High Turfgrass Supplies 76.00 Mint Green Group Supplies 234.00 Morcon Supplies 1,012.00 Mountainland Supply Parts 66.67 Mountain West Business Solutions Service Agreement 745.02 Nalco Supplies 52,934.60 Nevada Tap Master Services 1,225.00 Norco Supplies 352.79 North American Rescue Supplies 1,326.84 OldCastle Infrastructure Parts 394.00 City of Evanston Reimbursement 87.19 Porter’s Fireworks Contract 10,000.00 Proforce Law Enforcement Supplies 2,328.40 RDO Equipment Parts 118.01 Real Kleen Janitorial Supplies 575.60 Rehrig Refuse Cans 14,534.20 Reladyne Fuel 2,902.60 Relief Grind Services 420.00 Rhinehart Oil Fuel 15,660.15 Rockwell Catering Contract 2,500.00 Rocky Mountain Power Utilities 7,083.11 Rogue Services Services 9,237.00 Rush Truck Center Parts 953.38 Safety Supply & Sign Signs 117.48 Shred-It USA Services 125.66 Shur-Tite Products Supplies 395.10 Sidewalk Reimbursements Reimbursements 1,342.00 Skaggs Uniforms 1,605.84 Stateline Metals Parts 42.70 Tanner Development Contract 570,748.03 Thatcher Supplies 8,351.95 The Bugnappers Services 1,766.00 The Lumberyard Supplies 61.32 Titleist Supplies 1,004.10 Tom’s HVAC Services 24,070.00 Turf Equipment & Irrigation Parts 1,274.11 Uinta County Dispatch Fees 56,332.47 Uinta County Herald Ads 179.98 Uinta County Solid Waste Landfill Fees 58,755.05 Uinta Lock & Key Services 343.00 Esmerelda Vasquez Services 150.00 Verizon Wireless Cell Phones 281.09 Westar Printing Supplies 2,356.80 Western Wyoming Beverages Services 476.80 Wheeler Machinery Supplies 168.60 Wilson Sporting Goods Pro Shop Supplies 180.38 XO Xtreme Marketing Contract 25,916.67 Yamaha Motor Contract 4,900.49 The motion passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments The Mayor and Council members spoke regarding Fresh Air, Freedom and Fun Festival, safety on the 4th of July, suicide, and the Big Boy Event. Consent Agenda Council member Sellers moved, Council member Welling seconded, to approve the following Consent Agenda items: Limited Malt Beverage Permit requested by Brent Hatch for the Uinta County Fair at the Uinta County Fairgrounds for the following dates and times: Saturday, July 27th, 2024 6:00 pm to 11:00 pm 2  Thursday, August 1st, 2024 6:00 pm to 11:00 pm Saturday, August 3rd, 2024 6:00 pm to 11:00 pm Street Closure Permit requested by Shawn Saban for a neighborhood 4th of July Block Party on Thursday, July 4, 2024, on Center Street between 2nd Street and 3rd Street, from 10:00 am to midnight. Street Closure Permit requested by Mark Potter for a neighborhood 4th of July Block Party on Thursday, July 4, 2024, on 7th Street between Lombard Street and Uinta Street, from 2:00 pm to midnight. Street Closure Permit requested by Dale Gardner for a neighborhood 4th of July Block Party on Thursday, July 4, 2024, on Main Street between 4th Street and 5th Street, from 10:00 am to 11:00 pm. Street Closure Permit requested by Tiffany Johnson for a neighborhood 4th of July Block Party on Thursday, July 4, 2024, on Ute Court between Sioux Drive and up to corner of Ute Court, from noon to midnight. Street Closure Permit requested by Gareth Powel of Forsgren Associates for a one-day closure (water)~week of July 8th, one day closure (sewer)~week of August 12th, one day closure (paving)~ week of September 16th, on Cheyenne Drive. The motion passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Council member Sellers moved, Council member Welling seconded, to table the following Consent Agenda item to July 16, 2024: Parade Route requested by Troy Huebner of Zone Five Racing for a Bike Race on Saturday, July 27th, 2024, arriving at approximately 10:30 am through 12:30 pm. Traffic control by Evanston Police from 10:30 – 12:30 for left turn off Hwy 150. The motion to table the Parade Route passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Bid Award Councilmember Welling moved, Councilmember Perkes seconded, to accept the apparent low bid for the construction of the Summer 2024 Overlay Project for the City of Evanston to Staker & Parson Companies, LLC. The motion passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-40 Council member Welling introduced Resolution 24-40. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 24-40. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH STAKER & PARSON COMPANIES FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE 2024 STREET OVERLAY PROJECT. WHEREAS, the City of Evanston has a need to maintain its streets; and WHEREAS, Staker & Parson Companies (“Staker”) submitted the low bid for the 2024 Street Overlay Project; and WHEREAS, the City of Evanston and Staker are prepared to enter into an agreement whereby Staker will provide all materials and labor specified in the plans and specifications and the bid proposal documents for the 2024 Street Overlay Project in Evanston, Wyoming; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston as Owner, and Staker & Parson Companies as Contractor, a copy of which is attached hereto as Appendix “1”, for completion of all work necessary for the 2024 Street Overlay Project in Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 2nd day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk 3 The motion passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-41 Council member Perkes introduced Resolution 24-41. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 24-41. A RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR FEDERAL FUNDING THROUGH THE TRANSPORTATION ALTERNATIVES PROGRAM ADMINISTERED BY THE WYOMING DEPARTMENT OF TRANSPORTATION FOR THE CITY OF EVANSTON FOR THE PURPOSES OF THE EVANSTON ROUNDHOUSE TRAILHEAD ACCESS IMPROVEMENT PROJECT. WHEREAS, the governing body for the City of Evanston desires to participate in the Transportation Alternatives Program (TAP) to assist in funding this project; and WHEREAS, the governing body for the City of Evanston recognizes the need for the project; and WHEREAS, TAP requires that federal funding criteria be met, and the City of Evanston agrees to ensure satisfaction of all requirements; and WHEREAS, the City of Evanston acknowledges that if funded, the TAP project shall be completed prior to December 31, 2027; and WHEREAS, the governing body for the City of Evanston agrees to set aside a minimum of $70,730.63 as a line item in its budget for the required nine and fifty-one hundredths percent (9.51%) local cash match on the project; and WHEREAS, the governing body for the City of Evanston acknowledges TAP is funded on a reimbursement basis and all invoices must be 100% paid by the City of Evanston prior to reimbursement through TAP (90.49% Federal Reimbursement). The City of Evanston acknowledges that failure to comply with this requirement may result in cancellation of the award and repayment by the City of Evanston of all funds reimbursed; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: A funding application requesting $673,019.30 in federal TAP funding be submitted to the Wyoming Department of Transportation - TAP for consideration to assist in funding for the City of Evanston project. Section 2: Kent H. Williams, Mayor is hereby designated as the Project Administrator, of the City of Evanston to act on behalf of the governing body on all matters relating to this funding application. PASSED, APPROVED AND ADOPTED this 2nd day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-42 Council member Lind introduced Resolution 24-42. Council member Lind moved, Council member Sellers seconded, to adopt Resolution 24-42. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING APPROVING CHANGE ORDER NO. 5 FOR THE ROUNDHOUSE SECTION 4 – TENANT GREY SHELL AND LOADING FACILITIES PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the Roundhouse Section 4 – Tenant Grey Shell and Loading Facilities Project, which is being constructed by Tanner Development, LLC, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 5 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: 4  Section 1. Change Order No. 5 for the Roundhouse Section 4 – Tenant Grey shell and Loading Facilities Project, a copy of which is attached hereto as Appendix “1”, is approved. Section 2. The Community Development Director or Mayor are authorized to approve Change Order No. 5 on behalf of the City. PASSED, APPROVED AND ADOPTED this 2nd day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-43 Council member Welling introduced Resolution 24-43. Council member Welling moved, Council member Perkes seconded, to adopt Resolution 24-43. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A SUBDIVISION PARTICIPATION AND RELEASE FORM TO PARTICIPATE IN THE NEW NATIONAL OPIOIDS SETTLEMENT: KROGER. WHEREAS, the State of Wyoming, through its Attorney General, has engaged in litigation with certain Pharmaceutical Supply Companies regarding opioid distribution which has allegedly harmed the people and communities of the State of Wyoming; and WHEREAS, one of the results of the litigation is a settlement with Kroger and communities like the City of Evanston can participate and receive settlement funds to be used for opioid abatement programs if it elects to submit notice of participation in the Kroger settlement; and WHEREAS, the governing body for the City of Evanston has determined that it is in the public=s interest to enter into the Participation and Release Form on behalf of the City; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston, Wyoming hereby approves and authorizes the execution of a Subdivision Participation and Release Form to participate in the New National Opioids Settlement: Kroger, a copy of which is attached hereto as Appendix “1”. Section 2: The City Attorney is authorized to execute, on behalf of the City of Evanston, the Subdivision Participation and Release Form. PASSED, APPROVED AND ADOPTED this 2nd day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Perkes, Welling, Sellers, Hegeman. Resolutions 24-44 through 24-48 Council member Sellers introduced Resolutions 24-44 through 24-48. Council member Sellers moved, Council member Welling seconded, to adopt Resolutions 24-44 through 24-48. RESOLUTION 24 – 44 A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH COWBOY DAY=S INCORPORATED, A WYOMING NON-PROFIT CORPORATION. WHEREAS, the City of Evanston has a strong interest in promoting tourism within the community; and WHEREAS, Cowboy Day=s Incorporated increases tourism within the community by providing the Cowboy Days Rodeo in Evanston, Wyoming, each year; 5  NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with Cowboy Day=s Incorporated, a Wyoming non profit corporation, a copy of which is attached hereto as Appendix “1”. Resolution 24-45 A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE EVANSTON RODEO SERIES, INC., A WYOMING NON- PROFIT CORPORATION. WHEREAS, the City of Evanston has a strong interest in promoting tourism within the community; and WHEREAS, the Evanston Rodeo Series increases tourism within the community by promoting and increasing the use of the Uinta County Fairgrounds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, Wyoming the Contract for Services with Evanston Rodeo Series, Inc., a Wyoming non- profit corporation, a copy of which is attached hereto as Appendix “1”. RESOLUTION 24 – 46 A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE UINTA COUNTY HUMAN SERVICES BOARD TO PROVIDE HUMAN SERVICES FOR THE CITIZENS OF EVANSTON. WHEREAS, the City of Evanston desires to assist, by providing funding to the Uinta County Human Services Board, in the provision of human services for the citizens of the City of Evanston; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The City of Evanston is authorized to execute the Agreement for Human Services with the Uinta County Human Services Board, a copy of which is attached hereto as Appendix “1”. Section 2. The Mayor and City Clerk are authorized to sign and attest the agreement on behalf of the City of Evanston. Resolution 24-47 A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH YOUNG MUSICIANS, INC. TO PROVIDE MUSIC EDUCATION AND CULTURAL ACTIVITIES AND OPPORTUNITIES FOR THE YOUTH AND PROMOTE THE CELTIC FESTIVAL. WHEREAS, the City of Evanston has a need to provide music education and cultural activities and opportunities; and WHEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide music education and cultural activities and opportunities for the youth of the community; and WHEREAS, Young Musicians, Inc. was formed in part to provide such education and activities for the youth of the community, including the low-income and disadvantaged youth of the City of Evanston, Wyoming; and WHEREAS, Young Musicians, Inc. also organizes and oversee the annual Celtic Festival in March of each year, providing cultural activities and opportunities for the public; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, and Young Musicians, Inc. for educational, cultural activities and opportunities for youth in Evanston, Wyoming and promoting the Celtic Festival as set forth on Appendix “1” hereto. RESOLUTION 24 – 48 A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE EVANSTON CHAMBER OF COMMERCE. 6  WHEREAS, the Chamber was formed in part to promote the business climate, community resources and tourist attractions of the City of Evanston, Wyoming; and WHEREAS, promotions and activities by the Chamber increase tax revenue for the City and are in the best interests of its citizens; and WHEREAS, the City desires to have the Chamber initiate and continue such promotional services; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with the Evanston Chamber of Commerce, a copy of which is attached hereto as Appendix “1”. RESOLUTIONS 24-44 THROUGH 24-48 WERE PASSED, APPROVED AND ADOPTED this 2nd day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Perkes, Welling, Sellers, Hegeman. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:59 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 7