City Council

EVANSTON CITY COUNCIL Second Regular Meeting July 16th, 2024 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Dave Welling, and Mike Sellers. Council members Evan Perkes and Jen Hegeman were excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; Director of Parks and Recreation, Kim Larson; City Engineer, Damon Newsome; Public Works Director, Gordon Robinson; Community Development Director, Rocco O’Neill; Information Technology Coordinator, Preston Sheets and Senior Planner, DuWayne Jacobsen. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Sellers seconded to approve the agenda. The motion passed unanimously with 5 yes votes: Williams, Lind, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held July 2nd, 2024 was approved as presented and the City Council Work Session held July 9th, 2024 was approved as presented. Bills Council member Lynch moved, Council member Welling seconded, to approve the following bills for payment: July 03, 2024 to July 16, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Beneficial Life Payroll 150.00 Delta Dental Payroll 8,480.80 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,486.65 IRS Tax Deposit Payroll 52,325.60 NCPERS Payroll 96.00 Orchard Trust Payroll 2,151.10 Parks & Recreation Payroll 137.50 The Hartford Payroll 222.90 Washington National Payroll 472.60 WEBT Payroll 205,683.62 Wyoming Child Support Payroll 264.92 Payroll 06/16/2024 – 06/29/2024 Payroll 166,576.55 120 Water Dues 12,650.81 All West Utilities 2,839.66 Artistic Sign Design Supplies 500.00 Blue360 Media Supplies 1,206.66 Bridgestone Golf Supplies 2747.80 Callaway Golf Supplies 1,032.43 Caselle Support/Maintenance 3,979.00 Cazin’s Parts 1,416.97 CCI Network Utilities 84.45 CD’s Electric Services 1,492.70 Century Link Utilities 2,236.56 Chemtech-Ford Laboratories Testing 374.50 City Employees Reimbursement 600.00 City of Evanston Utilities 13,445.29 Cleveland Golf Supplies 1,170.95 Curtis Blue Line Uniforms 389.95 D&L Supply Parts 5,424.00 Deposit Refunds Refunds 1,076.32 1 Dominion Energy Utilities 2,966.07 Energy Laboratories Testing 447.00 Evanston Cowboy Days Contract 17,500.00 Evanston Rodeo Series Contract 4,500.00 Evanston Youth Club Contract 25,000.00 Ferguson Waterworks Parts/Dues 28,416.03 Friends of the Bear River State Park Contract 2,503.36 Gladiator Materials Concrete 1,148.00 Golden Shovel Contract 12,772.00 Hach Supplies 367.28 IWORQ Software 9,250.00 Intermountain Concrete Parts 25.47 JC Golf Supplies 1,084.55 JUB Engineers Contract 4,677.25 Kallas Automotive Parts 1,028.95 Lexis Nexis Matthew Bender Supplies 344.61 Matthew Bender Supplies 138.61 Mid-American Research Chemical Supplies 100.81 Mint Green Group Supplies 3,311.14 Mountain Alarm Fire Services 480.00 Murdochs Supplies/Uniforms 3,928.10 Nalco Supplies 35,031.74 Norco Parts 39.39 One-Call of Wyoming Tickets 122.25 Pine Top Engineering Services 497.00 Pops Privy Services 240.00 Real Kleen Janitorial Supplies 4,023.80 Reladyne Fuel 1,220.66 Richard Truman Huffman Contract 16,700.00 Rocky Mountain Power Utilities 35,996.89 Rocky Mountain Turf Equipment Equipment 11,995.00 Roundhouse Restoration Reimbursement 1,000.00 SCI Parts 1,891.00 Sidewalk Reimbursement Reimbursement 357.00 Smith’s Food & Drug Supplies 293.41 Superior Services Services 126.00 Taylor Made Golf Supplies 964.68 Thatcher Supplies 8,553.84 The Arts Inc Contract 10,000.00 The Lumberyard Supplies 860.99 TK Elevator Contract 18,337.50 Uinta County Taxes 2,098.89 Uinta County Fire Protection Contract 98,854.25 Uinta County Herald Ads/Public Notices 1,974.44 Uinta County Human Services Contract 33,750.00 Uinta County Solid Waste Landfill Fees 36,693.85 USPS Postage 15,000.00 Esmerelda Vasquez Services 50.00 VFW Flag Fund Contract 670.00 Walmart Supplies 938.98 Western Wyoming Beverages Services 148.00 Wilson Sporting Goods Supplies 3,024.00 Wright Express Fuel 601.93 Wyoming Dept of Environmental Quality Dues 1,000.00 Wyoming Department of Transportation Contract 46,352.94 Wyoming Association Dues 17,198.94 Wyoming Crime Victims Comp Fund Contract 7,660.00 Wyoming Department of Revenue Sales/Use Tax 2,923.80 Wyoming Waste Systems Dumpster Fee 83.42 Xylem Water Solutions Parts 1,496.00 The motion passed unanimously with 5 yes votes: Williams, Lind, Welling, Sellers, Hegeman. Council Comments The Mayor and Council members spoke regarding community support for Crime Stoppers, thanks to Council member Lynch for being a volunteer for Crime Stoppers, it was a great 4th of July, Porter’s Fireworks Show, Parks and Rec’s Fresh Air, Freedom and Fun Celebration. Consent Agenda Council member Sellers moved, Council member Welling seconded, to approve the following Consent Agenda items: Street Closure requested by Kayann Smith of First Bank for a Customer “Big Day” Event on Friday, August 2 2nd, 2024 on 10th Street from Main Street to Center Street; from 8:00 am to 5:00 pm. Limited Malt Beverage Permit requested by Britney Neibaur of Live a Little Entertainment for the Monster Truck Insanity Tour at the Uinta County Fairgrounds on Saturday, July 20th, 2024 from 5:00 to 9:00 p.m. The motion passed unanimously with 5 yes votes: Williams, Lynch, Lind, Welling, Sellers. Council member Welling moved, Council member Lynch seconded, to remove from the table the following Consent Agenda item- Parade Route requested by Troy Huebner of Zone Five Racing for a Bike Race on Saturday, July 27th, 2024, arriving at approximately 10:30 am through 12:30 pm. The motion to remove from the table the Parade Route passed unanimously with 5 yes votes: Williams, Lynch, Lind, Welling, Sellers. Council member Lynch moved, Council member Sellers seconded, to pass the Parade Route. The motion passed unanimously with 5 yes votes: Williams, Lynch, Lind, Welling, Sellers. Bid Award Councilmember Welling moved, Councilmember Sellers seconded, to accept the apparent low bid for the construction of the Evanston Roundhouse Trailhead Access Improvement Project to Stacey Maxfield Construction, Inc., subject to approval of the bid by the Wyoming Department of Transportation The motion passed unanimously with 5 yes votes: Williams, Lynch, Lind, Welling, Sellers. Resolution 24-49 Council member Lind introduced Resolution 24-49. Council member Lind moved, Council member Lynch seconded, to adopt Resolution 24-49. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH STACEY MAXFIELD CONSTRUCTION, INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE EVANSTON ROUNDHOUSE TRAILHEAD ACCESS IMPROVEMENT PROJECT. WHEREAS, the City of Evanston has applied for grant funding (including federal funds administered by the Wyoming Department of Transportation), and utilized City general funds for proposed construction of a trailhead access improvement project in the courtyard area of the Evanston Roundhouse; and WHEREAS, Stacey Maxfield Construction, Inc., a Wyoming corporation (“Maxfield”) submitted the low bid for the Evanston Roundhouse Trailhead Access Improvement Project; and WHEREAS, the City of Evanston and Maxfield are prepared to enter into an agreement whereby Maxfield will provide all materials and labor specified in the plans and specifications and the bid proposal documents for the Evanston Roundhouse Trailhead Access Improvement Project; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston as Owner, and Stacey Maxfield Construction, Inc. as Contractor, a copy of which is attached hereto as Appendix “1”, for completion of all work necessary for the Evanston Roundhouse Trailhead Access Improvement Project. Section 2: It shall be a precondition to the execution of the Agreement approved hereunder that the City obtain approval of the bid of Stacey Maxfield Construction, Inc. for completion of all work necessary for the Evanston Roundhouse Trailhead Access Improvement Project from the Wyoming Department of Transportation. PASSED, APPROVED AND ADOPTED this 16th day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Lind, Welling, Sellers. 3  Resolution 24-50 Council member Welling introduced Resolution 24-50. Council member Welling moved, Council member Lind seconded, to adopt Resolution 24-50. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A REQUEST FOR FAA APPROVAL OF AGREEMENT FOR TRANSFER OF ENTITLEMENTS FROM THE EVANSTON-UINTA COUNTY AIRPORT/BURNS FIELD TO THE HULETT, WYOMING MUNICIPAL AIRPORT. WHEREAS, the Evanston-Uinta Airport Joint Powers Board previously received funds from the Federal Aviation Administration which were originally designated for the Hulett Municipal Airport in the Town of Hulett, Wyoming (referred to as “Entitlements”); and WHEREAS, the Entitlements were dispersed to the Joint Powers Board with the understanding that funds designated to or for the Evanston-Uinta County Airport/Burns Field from the FAA would be waived and transferred to the Hulett Airport; and WHEREAS, it is necessary for the City of Evanston to accept and execute an Agreement for Transfer of Entitlements with the Federal Aviation Administration in order to formally waive receipt of funds and complete the transfer of the Entitlements to the Hulett Airport; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby authorizes the execution of a Request for FAA Approval of Agreement for Transfer of Entitlements with the Federal Aviation Administration to waive and transfer $150,000 of fiscal years 2021 and 2024 funds to the Hulett Airport according to the terms of Appendix “1” attached hereto. Section 2: The Mayor and City Attorney are hereby authorized to sign the Agreement with the Federal Aviation Administration on behalf of the City of Evanston, Wyoming. of Evanston to act on behalf of the governing body on all matters relating to this funding application. PASSED, APPROVED AND ADOPTED this 16th day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lind, Perkes, Welling, Sellers. Ordinance 24-06 Council members Lind and Sellers sponsored Ordinance 24-06. Council member Welling moved, Council member Lind seconded, to pass Ordinance 24-06 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE RIDGECREST 6TH ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdivider, Yellow Creek Ranch Co., Inc., has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Ridgecrest 6th Addition, located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that all of the requirements of Chapter 22, "Subdivision Regulations" of the Code of the City of Evanston, have been complied with, including notice of hearings and hearings thereof; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Ridgecrest 6th Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: A parcel of land located in the NE1/4 SE1/4 of Section 29, T15N, R120W, 6th P.M., City of Evanston, Uinta County, Wyoming, said parcel being more particularly described as follows: COMMENCING at the Southeast corner of said Section 29 and running thence N 0°05'35" W, 2071.10 feet along the East line thereof; thence S 89°54'25" W, 898.57 feet to the POINT OF BEGINNING, said point lying on the Southeasterly boundary of Twin Ridge 4  Subdivision No. 1 to the City of Evanston, as said Subdivision is platted and of record in the Office of the Uinta County Clerk; thence S 16°19'15" E, 116.84 feet; thence S 12°11'10" W, 147.98 feet; thence S 63°21'33" W, 208.09 feet to a point on said Southeasterly boundary of Twin Ridge Subdivision No. 1; thence N13°08'39" W, 38.09 feet along said Southeasterly boundary; thence N 27°58'39" W, 190.00 feet along said Southeasterly boundary to a corner thereof; thence N 62°46'21" E, 317.36 feet along said boundary to the POINT OF BEGINNING. Said parcel containing 63,164 square feet or 1.450 acres, more or less. Section 2. The Mayor and City Clerk of the City of Evanston are hereby authorized and directed to enforce the mandates of Chapter 22 of the Code of the City of Evanston, referring to the payment of necessary fees and land dedication requirements by the subdivider and the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED AND APPROVED on First Reading this 16th day of July 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Williams, Lynch, Lind, Welling, Sellers. Department Head Comments City Engineer spoke about the Twin Ridge Overlay Project, Public Works Director commented on the recent water leaks. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:56 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 5