City Council

EVANSTON CITY COUNCIL First Regular Meeting August 6th, 2024 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of August was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council member Perkes led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Mike Sellers and Jen Hegeman. Council member Dave Welling was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; Director of Parks and Recreation, Kim Larson; City Engineer, Damon Newsome; Public Works Director, Gordon Robinson; Community Development Director, Rocco O’Neill and Senior Planner, DuWayne Jacobsen. Information Technology Coordinator, Preston Sheets was excused. A group of interested citizens was also present. Approve Agenda Council member Lind moved, Council member Lynch seconded to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held July 16th, 2024 and the City Council Work Session held July 23rd, 2024 were approved as presented. Bills Council member Perkes moved, Council member Sellers seconded, to approve the following bills for payment: July 17, 2024 to Aug 06, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Beneficial Life Payroll 150.00 Delta Dental Payroll 8,480.80 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,828.85 IRS Tax Deposit Payroll 51,897.34 NCPERS Payroll 96.00 Orchard Trust Payroll 2,151.10 Parks & Recreation Payroll 137.50 The Hartford Payroll 222.90 Washington National Payroll 472.60 WEBT Payroll 215,541.58 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 8,163.62 Wyoming Retirement Payroll 77,585.39 Payroll 06/30/2024 – 07/13/2024 Payroll 165,934.90 Gina Sundquist Refund 750.00 Yamaha Contract 4,900.49 AAA Fire Safety & Alarm Services 600.00 All West Phones/Internet 2,915.38 All Data Dues 1,500.00 Alsco Laundry Services 567.59 AT&T Phones/Internet 3,046.43 Bearded Boom Box Services 300.00 Best Kind Embroidery Services 27.43 Boot Barn Uniforms 489.56 Callaway Golf Supplies 295.16 Cassidy’s Weed & Pest Control Services 550.00 Cate Equipment Parts 4,622.41 Cazin’s Parts 389.22 CD’s Electric Services 256.00 Century Equipment Parts 3,707.70 1 Century Link Utilities 115.88 Chemtech-Ford Laboratories Testing 520.50 City Employees Reimbursements/Awards 1,200.43 City of Evanston Utilities 18,969.71 Civic Plus Contract 3,926.24 Cleveland Golf Supplies 417.00 Court Bonds Refund/Restitution 2,521.59 Creative Ink Images Supplies 2,408.45 Curtis Blue Line Uniforms 284.99 Continental Western Group Insurance 122,055.00 Dana Kepner Parts 680.04 Deposit Refunds Refunds 2,359.33 Deru’s Glass Parts 102.30 Disability: In Uinta County Contract 2,000.00 E Dean Stout Contract 4,000.00 Ellingford’s Cement 704.00 Epoch Eyewear Supplies 509.00 Evanston Parks & Recreation City Subsidy 371,421.00 Evanston Regional Hospital Testing 82.46 Facility Refunds Refund 200.00 Fastenal Parts 19.13 FBI-LEEDA Registration 1,590.00 Tammy Fields Attorney Fees 500.00 First Bank Visa 5,708.88 Flender Services 22,100.00 Freeway Tire Tires 11,385.05 Gateway Mapping Dus 800.00 Geneva Rock Asphalt 1,001.46 Gladiator Materials Concrete 2,418.00 Green Source Supplies 1,492.00 Hach Company Supplies 2,926.69 Highland Golf Services 527.90 Hydraulic Controls Services 2,861.35 Insane Impact Contract 3,750.00 Jackson Group Peterbilt Parts 144.00 JC Golf Supplies 594.59 JUB Engineers Contract 12,810.00 Jury Duty Jury Fees 720.00 Kallas Automotive Parts 1,685.31 Kickin Grass Services 60.00 Lexis Nexis Matthew Bender Books 277.22 Matthew Bender Books 344.61 Mint Green Group Supplies 2,298.24 MJSA Services 15,000.00 Morcon Supplies 1,515.18 Motorola Solutions Support/Maintenance 6,586.20 Mountainland Supply Parts 62.50 Mountain Business West Solutions Service Agreement 930.11 Murdoch’s Supplies 1,142.43 Nalco Supplies 34,473.60 Neverest Equipment Parts 1,398.81 Norco Parts 193.79 Oldcastle Infrastructure Parts 4,704.00 OT Excavation Services 1,000.00 PEO Chapter AL Reimbursement 1,430.00 Personnel Screening Testing 1,140.00 Prestige Flags Supplies 410.12 Pye Barker Fire Safety Services 54.00 RDO Equipment Parts 2,090.30 Real Kleen Janitorial Supplies 412.15 Rhinehart Fuel 15,268.48 Rocky Mountain Info Network Fees 100.00 Rocky Mountain Power Utilities 18,599.63 Rocky Mountain Turf Equipment 11,860.00 Saltus Technologies Support/Maintenance 9,223.00 Seagull Diesel Parts Parts 310.12 Jessica Sepos Services 124.00 Shred-It USA Services 257.88 Sigma-Aldrich Supplies 277.64 Simple View Contract 8,250.00 Skaggs Uniforms 609.52 Smith’s Food & Drug Supplies 481.38 Snap-On Credit Dues 748.92 Standard Plumbing Parts 65.08 Tanner Development Contract 534,090.00 2 Taylor Made Golf Supplies 13,921.27 The Lumberyard Parts 388.94 Tom’s HVAC Services 1,173.36 Triple H Company Supplies 257.29 Turf Equipment & Irrigation Parts 2,338.60 Union Pacific Rail Road Contract 100.00 Esmerelda Vasquez Services 200.00 Verizon Wireless Cell Phones 281.11 Jack Vreeland Attorney Fees 500.00 Walmart Supplies 903.35 Wasatch Equipment Rental 73.50 Westar Printing Supplies 105.60 Western Wyoming Beverages Services 476.20 Willson Sporting Goods Supplies 3,240.79 Wyoming Attorney Generals Office Restitution 543.63 Wyoming Dept of Environmental Quality Contract 880.00 Wyoming Conference of Building Officials Dues 50.00 The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Revenue & Expenditure Report Council member Lynch moved, Council member Lind seconded, to approve the Revenue and Expenditure Report for May 2024. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Council Comments The Mayor and Council members spoke regarding street sweeper, speed sign, Youth Club Back to School Event, City View construction and primary election voting. Consent Agenda Council member Lynch moved, Council member Lind seconded, to approve the following Consent Agenda items: Limited Malt Beverage Permit requested by Gabriela Blevins for VFW Softball Tournament at the Overthrust Ballfields for the following dates and times: Friday, August 16th, 2024 3:00 pm to 11:30 pm Saturday, August 17th, 2024 8:00 am to 11:30 pm Sunday, August 18th, 2024 8:00 am. to 11:30 pm Street Closure Permit requested by Rocco O’Neill for a Cowboy Block Party on Saturday, August 31st, 2024, on Main Street from 9th Street to Harrison Drive and a portion of 10th Street between Front and Center Street, from 5:00 pm to 11:00 pm. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Ordinance 24-06 Council member Sellers moved, Council member Perles seconded, to pass Ordinance 24-06 on second reading. AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE RIDGECREST 6TH ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdivider, Yellow Creek Ranch Co., Inc., has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Ridgecrest 6th Addition, located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that all of the requirements of Chapter 22, "Subdivision Regulations" of the Code of the City of Evanston, have been complied with, including notice of hearings and hearings thereof; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Ridgecrest 6th Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: 3  A parcel of land located in the NE1/4 SE1/4 of Section 29, T15N, R120W, 6th P.M., City of Evanston, Uinta County, Wyoming, said parcel being more particularly described as follows: COMMENCING at the Southeast corner of said Section 29 and running thence N 0°05'35" W, 2071.10 feet along the East line thereof; thence S 89°54'25" W, 898.57 feet to the POINT OF BEGINNING, said point lying on the Southeasterly boundary of Twin Ridge Subdivision No. 1 to the City of Evanston, as said Subdivision is platted and of record in the Office of the Uinta County Clerk; thence S 16°19'15" E, 116.84 feet; thence S 12°11'10" W, 147.98 feet; thence S 63°21'33" W, 208.09 feet to a point on said Southeasterly boundary of Twin Ridge Subdivision No. 1; thence N13°08'39" W, 38.09 feet along said Southeasterly boundary; thence N 27°58'39" W, 190.00 feet along said Southeasterly boundary to a corner thereof; thence N 62°46'21" E, 317.36 feet along said boundary to the POINT OF BEGINNING. Said parcel containing 63,164 square feet or 1.450 acres, more or less. Section 2. The Mayor and City Clerk of the City of Evanston are hereby authorized and directed to enforce the mandates of Chapter 22 of the Code of the City of Evanston, referring to the payment of necessary fees and land dedication requirements by the subdivider and the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED AND APPROVED on Second Reading this 6th day of August 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 24-51 Council member Lynch introduced Resolution 24-51. Council member Lynch moved, Council member Lind seconded, to adopt Resolution 24-51. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING APPROVING CHANGE ORDER NO. 6 FOR THE ROUNDHOUSE SECTION 4 – TENANT GREY SHELL AND LOADING FACILITIES PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the Roundhouse Section 4 – Tenant Grey Shell and Loading Facilities Project, which is being constructed by Tanner Development, LLC, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 6 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. Change Order No. 6 for the Roundhouse Section 4 – Tenant Grey shell and Loading Facilities Project, a copy of which is attached hereto as Appendix “1”, is approved. Section 2. The Community Development Director or Mayor are authorized to approve Change Order No. 5 on behalf of the City. PASSED, APPROVED AND ADOPTED this 6th day of August 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. 4  Resolution 24-52 Council member Sellers introduced Resolution 24-52. Council member Sellers moved, Council member Perkes seconded, to adopt Resolution 24-52. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING RATIFYING EXECUTION OF CHANGE ORDER NO. 1 FOR THE 2024 STREET OVERLAY PROJECT. WHEREAS, the City of Evanston has previously authorized the 2024 Street Overlay Project, which is being constructed by Staker & Parson Companies, LLC, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 1 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. The execution of Change Order No. 1 for the 2024 Street Overlay Project, a copy of which is attached hereto as Appendix “1”, is ratified and approved. Section 2. The City Engineer or Mayor are authorized to approve Change Order No. 1 on behalf of the City. PASSED, APPROVED AND ADOPTED this 6th day of August 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 24-53 Council member Perkes introduced Resolution 24-53. Council member Perkes moved, Council member Lynch seconded, to adopt Resolution 24-53. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE WYOMING ASSOCIATION OF SHERIFFS AND CHIEFS OF POLICE TO PROVIDE FUNDS FOR THE EVANSTON POLICE DEPARTMENT TO CONDUCT TOBACCO COMPLIANCE INSPECTIONS. WHEREAS, the City of Evanston Police Department has found that inspections of tobacco retailers can help reduce underage smoking within the community; and WHEREAS, money is available from the Wyoming Association of Sheriffs and Chiefs of Police to assist with funding tobacco compliance inspections; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1. The Mayor, City Clerk and Police Department are authorized to sign the Tobacco Inspection Contract with the Wyoming Association of Sheriffs and Chiefs of Police to assist with funding tobacco compliance inspections, a copy of which is attached hereto as Appendix “1”. PASSED, APPROVED AND ADOPTED this 6th day of August 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. 5  Resolution 24-54 Council member Sellers introduced Resolution 24-54. Council member Sellers moved, Council member Lind seconded, to adopt Resolution 24-54. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE WYOMING ASSOCIATION OF SHERIFFS AND CHIEFS OF POLICE TO PROVIDE FUNDS FOR THE EVANSTON POLICE DEPARTMENT TO CONDUCT ALCOHOL COMPLIANCE INSPECTIONS. WHEREAS, the City of Evanston Police Department has found that inspections of alcohol retailers can help reduce underage drinking of alcohol within the community; and WHEREAS, funds are available from the Wyoming Association of Sheriffs and Chiefs of Police to help fund alcohol compliance inspections; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1. The Mayor, City Clerk and Evanston Police Department are authorized to sign the Alcohol Inspection Contract with the Wyoming Association of Sheriffs and Chiefs of Police to provide funds for alcohol compliance inspections, a copy of which is attached hereto as Appendix “1”. PASSED, APPROVED AND ADOPTED this 6th day of August 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 24-55 Council member Lind introduced Resolution 24-55. Council member Lind moved, Council member Perkes seconded, to adopt Resolution 24-55. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE ACCEPTANCE OF A QUOTE FROM FOSTER & FOSTER CONSULTING ACTUARIES, INC. TO PROVIDE THE CITY AN ACTUARY REPORT TO ENABLE THE CITY TO MAKE REQUIRED GASB DISCLOSURES FOR FISCAL YEARS ENDING JUNE 30, 2024 AND JUNE 30, 2025. WHEREAS, the City of Evanston is required by the Governmental Accounting Standards Board (GASB) to disclose the City=s liability of its postretirement health benefit programs; and WHEREAS, Foster & Foster Consulting Actuaries, Inc. will provide the City with an actuary report to enable the City to make required GASB disclosures for Fiscal Years 2024 and 2025; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. The City of Evanston accepts the attached Quote from Foster & Foster Consulting Actuaries, Inc. to provide the City an actuary report to enable the City to make required GASB disclosures under the terms and conditions of Appendix “1” attached hereto. Section 2. The Mayor and Treasurer are authorized to accept the attached Quote with Foster & Foster Consulting Actuaries, Inc. on behalf of the City. PASSED, APPROVED AND ADOPTED this 6th day of August 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. 6  Resolution 24-56 Council member Sellers introduced Resolution 24-56. Council member Sellers moved, Council member Lind seconded, to adopt Resolution 24-56. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A THIRD-PARTY CUSTODIAN AGREEMENT WITH BMO BANK, N.A. AND THE BANK OF NEW YORK MELLON COMPANY. WHEREAS, Wyoming Statutes require the City of Evanston to secure funds deposited with a bank to the extent they are not insured by the FDIC; and WHEREAS, it is necessary for the City of Evanston and BMO Bank, N.A. and the Bank of New York Mellon Company to enter into a Third Party Custodian Agreement which requires BMO to secure the deposited funds to the extent they are not insured by the FDIC; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Third Party Custodian Agreement, a copy of which is attached hereto, with BMO Bank, N.A. and the Bank of New York Mellon Company regarding the need for the bank to secure deposited funds to the extent they are not insured by the FDIC. PASSED, APPROVED AND ADOPTED this 6th day of August 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Bid Award Councilmember Lynch moved, Councilmember Perkes seconded, to accept the apparent low bid for the construction of the Evanston Recreation Center Locker Replacement Project to Norcon Industries, Inc. and issue a Notice of Award for the Project. Resolution 24-57 Council member Sellers introduced Resolution 24-57. Council member Sellers moved, Council member Perkes seconded, to adopt Resolution 24-57. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH NORCON INDUSTRIES, INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE CITY OF EVANSTON RECREATION CENTER LOCKER REPLACEMENT PROJECT. WHEREAS, the City of Evanston is in need of new lockers and locker benches at the Evanston Recreation Center (the “Project”) and solicited bids for the Project; and WHEREAS, Norcon Industries, Inc. of Guadalupe, Arizona (“Norcon”) submitted the lowest responsible bid for the Project; and WHEREAS, the City of Evanston and Norcon are prepared to enter into an agreement whereby Norcon will provide all materials and labor specified in the plans and specifications and the bid proposal documents for the Project; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston as Owner, and Norcon Industries, Inc. as Contractor, a copy of which is attached hereto as Appendix “1”, for completion of all work necessary for the Project. PASSED, APPROVED AND ADOPTED this 6th day of August 2024. 7  ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Public Comments Speaking to Council was: Gina Sundquist speaking about city personnel, air conditioning in the Machine Shop and access to Work Session meetings. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:14 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 8