City Council

EVANSTON CITY COUNCIL Second Regular Meeting September 17th, 2024 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of September was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Police Chief, Mike Vranish; Police Lieutenant, Ken Pearson; City Treasurer, Trudy Lym; Director of Parks and Recreation, Kim Larson; City Engineer, Damon Newsome; Public Works Director, Gordon Robinson; Information Technology Coordinator, Preston Sheets and Senior Planner, DuWayne Jacobsen. Community Development Director, Rocco O’Neill was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Perkes seconded to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held September 3rd, 2024, was approved as presented. Bills Council member Sellers moved, Council member Perkes seconded, to approve the following bills for payment: Sept 04, 2024 to Sept 17, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 232.00 IRS Tax Deposit Payroll 53,779.24 Orchard Trust Payroll 2,196.10 WEBT Payroll 215,533.88 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 12,071.18 Wyoming Retirement Payroll 115,263.06 Payroll 08/11/2024 – 08/24/2024 Payroll 170,241.28 All West Utilities 2,858.82 Alien Gear Holsters Equipment 826.25 Beacon Automation Services 3,015.95 Bigzz Sanitation Services 800.00 Brownell’s Equipment 316.51 Buchanan Access Systems Services 1,598.36 Callaway Golf Supplies 444.72 Caselle Support/Maintenance 4,039.00 Cate Equipment Parts 1,286.55 CCI Network Utilities 85.28 Cazin’s Parts 2,854.32 CD’s Electric Services 601.90 Century Link Utilities 1,326.81 Chemtech-Ford Laboratories Testing 433.75 City of Evanston Utilities 12,757.91 Court Bonds Refunds 300.00 Curtis Blue Line Uniform 13.00 Cut Permits Refunds 750.00 Dave Norris Construction Services 6,818.00 Deru’s Glass Services 6,243.44 E. Dean Stout Contract 4,000.00 Evanston Parks & Recreation City Subsidy/Reimbursement 232,614.12 1 Ferguson Waterworks Parts 4,536.47 Fremont Motor Vehicles 122,931.00 Geneva Rock Asphalt 2,130.87 Gladiator Materials Concrete 2,202.00 Great Basin Turf Products Supplies 341.98 Hach Company Supplies 656.20 Heartland Kubota Parts 396.42 Heritage Auto Vehicle 51,132.00 Highland Golf Supplies 98.08 Integrity Solutions Parts 650.00 Kallas Automotive Parts 3,108.48 Les Schwab Tire Center Tires 549.96 Maxfield Construction Contract 313,551.11 Morcon Industrial Supplies 2,646.86 Mountain West Business Solutions Service Agreement 307.16 Nalco Supplies 34,785.50 Noregon Systems Parts 519.64 One-Call of Wyoming Tickets 176.25 Pops Privy Services 240.00 Porter Muirhead Cornia Howard Audit Fees 50,000.00 Real Kleen Janitorial Supplies 2,555.03 Reladyne Fuel 8,932.26 Rich County Landfill Landfill Fees 210.00 Rocky Mountain Power Utilities 30,550.14 Rocky Mountain Turf & Equipment Parts 78.76 Rugged Solutions Services 414.00 Skaggs Uniforms 501.52 South & Jones Supplies 60.00 Standard Plumbing Parts 6.62 Steve Reagan Supplies 1,218.48 Superior Services Services 138.00 Tanner Development Contract 691,340.57 Taylor Made Golf Supplies 1,654.42 The Lumberyard Parts 155.28 Uinta County Jail Fees 7,590.39 Uinta County Herald Public Notices 1,144.08 Uinta County Solid Waste Landfill Fees 36,194.80 Vehicle Lighting Solutions Services 32,955.69 Wright Express Fuel 1,380.98 Wheeler Machinery Equipment 2,750.00 Wyoming Department of Transportation Contract 70,265.35 Wyoming Department of Revenue Sales/Use Tax 4,146.04 Wyoming Waste Services Dumpster Fee 83.19 XO Xtreme Marketing Contract 22,521.23 Xylem Water Solutions Services 1,404.39 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments The Mayor and Council members spoke regarding appreciation to the Bear Project Board, condolences to the Bateman family, Breast Cancer Awareness month in October, recognition for the hard work on City View and Twin Ridge and appreciation to Veterans. Public Hearing/Liquor License Renewal Council member Lind moved, Council member Lynch seconded to remove from the table the public hearing regarding renewal of a Liquor License for JoeCo, LLC dba Queen City Saloon located at 1011 Front Street. The motion to remove the public hearing regarding the renewal from the table passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. A public hearing was conducted by City Attorney, Mark Harris for the renewal of a liquor license for JoeCo, LLC dba Queen City Saloon located at 1011 Front Street within the City of Evanston. Mr. Harris asked if there was any opposition or comments regarding the liquor license renewal for Queen City Saloon. There being no comments, Mr. Harris closed the hearing. Council member Lynch moved, Council member Lind seconded to approve the renewal of a Liquor License for JoeCo, LLC dba Queen City Saloon located at 1011 Front Street. The motion to approve the renewal passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. Council member Hegeman abstained. 2  Public Hearing/Budget Amendment A public hearing was conducted by City Attorney, Mark Harris to receive public input concerning amending the City of Evanston 2024-2025 Fiscal Year Budget by increasing general fund expenditures by $84,000 for relocation of a Union Pacific Railroad Water Tower from Wahsatch, Utah to the Evanston Roundhouse and Railyards. Mr. Harris asked if there was any opposition or comments regarding amending the budget. There being no comments, Mr. Harris closed the hearing. Consent Agenda Council member Welling moved, Council member Sellers seconded, to approve the following Consent Agenda items: Street Closure Permit requested by Gara Klements for St. Mary Magdalen Catholic Church’s Blessing of the Animals on Sunday, September 29th, 2024, on Center Street between 8th Street and 9th Street from 1:00 p.m. to 4:00 p.m. Street Closure Permit requested by Evanston High School Student Council - for the annual Homecoming Parade. The parade will begin at Davis Middle School at approximately 3:00 p.m. on Friday September 27th, 2024. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Ordinance 24-07 Council member Welling moved, Council member Lynch seconded, to pass Ordinance 24-07 on third and final reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING PROVISIONS OF ARTICLE III, REGULATIONS AND RESTRICTIONS, OF CHAPTER 11 OF THE CODE OF THE CITY OF EVANSTON, WYOMING RELATING TO PAWNS AND PAWNSHOPS, PROVIDING FOR ADOPTION OF PROVISIONS OF WYOMING STATUTES REGULATING PAWN FINANCE CHARGES AND MATURITIES. WHEREAS, in 1982, the City of Evanston adopted Part 3 to Chapter 11 of the Evanston City Code relating to pawnshops and pawn regulation; and WHEREAS, in 1983, the Wyoming legislature adopted provisions of the Uniform Consumer Credit Code which dealt with regulating pawn finance charges and maturities; and WHEREAS, the Wyoming legislature preempted regulation of pawn finance charges and maturities by cities and towns, but left cities and towns with the power to determine other pawn and pawnbroker regulation; and WHEREAS, there is a need to amend Section 11-37 of the City Code to mirror and incorporate state statutes relating to pawn finance charges and maturities; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1:Section 11-37 of the Evanston City Code is amended and re-enacted to provide as follows: § 11-37 Rates Regulated. A.No pawnbroker may contract for, charge or receive an amount as a charge in connection with a pawn transaction other than a pawn finance charge. B.The amount financed in any one (1) pawn transaction to any one (1) customer shall not exceed three thousand dollars ($3,000.00). C.The maturity date of a pawn transaction shall be one (1) calendar month. The period shall expire on the same date in the succeeding month if there is such a date, otherwise on the last day of the succeeding month. If the expiration date is not a business day, the period expires on the next business day. D.Pawn finance charges are fully earned on the day the loan is made. E.Pawn transactions may be renewed from month to month without additional disclosures provided: (1) There is no change in the original terms; and (2) Pawn finance charges are not compounded. 3  F. A pawnbroker may contract for and receive a minimum pawn finance charge of not more than five dollars ($5.00). PASSED AND APPROVED on third and final reading this 17th day of September 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Liquor License Extension Council member Welling moved, Council member Lind seconded to remove from the table a motion for an extension of time of up to one year to become operational, requested by JoeCo, LLC dba Queen City Saloon. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council member Sellers moved, Council member Perkes seconded to grant an extension of time of up to one year to become operational, as requested by JoeCo, LLC dba Queen City Saloon. The motion passed with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. Council member Hegeman abstained. Bid Award Councilmember Welling moved, Councilmember Perkes seconded, to accept the apparent low bid to Peterbilt of Wyoming, Rock Springs, Wyoming, for a 2025/2026 Automated Side Loader Refuse Compactor Truck and Cab Chassis in the amount of $386,186.00. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Bid Award Councilmember Sellers moved, Councilmember Lynch seconded, to accept the apparent low bid, and issue a notice of award to SCI, Inc. of Lyman, Wyoming for construction of the Grass Valley Force Main Project. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-60 Council member Lynch introduced Resolution 24-59. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 24-59. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH SCI, INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE GRASS VALLEY FORCE MAIN STATION PROJECT. WHEREAS, the City has a need to make upgrades and improvements, including line replacements and a lift station, to its wastewater system in the Grass Valley area of the City; and WHEREAS, SCI, Inc., has submitted the low bid to perform the construction work to upgrade and replace a sewer lift station and lines; and WHEREAS, SCI, Inc. is prepared to enter into an agreement whereby SCI, Inc. will provide all materials and labor specified in the plans and specifications for the Grass Valley Sewer Lift Station Project, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the attached Agreement between the City of Evanston, as Owner, and SCI, Inc., as Contractor, for completion of all work necessary to complete the Grass Valley Sewer Lift Station Project in accordance with the terms and conditions of Appendix “1” attached hereto. PASSED, APPROVED AND ADOPTED this 17th day of September 2024. ____________________________________ 4  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 24-61 Council member Lind introduced Resolution 24-61. Council member Lind moved, Council member Lynch seconded, to adopt Resolution 24-61. A RESOLUTION AUTHORIZING ADJUSTMENTS TO THE BUDGET OF THE CITY OF EVANSTON, WYOMING FOR FISCAL YEAR ENDING JUNE 30, 2025, AND ALLOCATING SUCH FUNDS AND EXPENDITURES AMONG THE FUNDS AND DEPARTMENTS AS DESCRIBED HEREIN. WHEREAS, the City of Evanston, Wyoming has previously adopted a budget for fiscal year ending June 30, 2025, which budget estimated revenues and appropriated expenditures to the funds and departments of the city; and, WHEREAS notice of the hearing to consider the Amendment to the Budget has been published in the newspaper as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The following funds and departments shall have their appropriations revised for the fiscal year as shown: Budget Category Increase Decrease General Fund Capital Water Tower $84,000.00 Unassigned Fund Balance ($84,000.00) Section 2: No funds appropriated herein shall be expended, pledged or encumbered until the governing body approves a lease and other agreements relating to the Water Tower and its disassembly, transportation, location and erection/reconstruction and upon a determination by the governing body that appropriate metrics have been established to determine any such expenditure, pledge or encumbrance will result in a reasonable likelihood of successfully achieving the goal of relocating the Wahsatch Water Tower from its present location to the proposed location or any other location. Section 3: This appropriation shall not be transferred or expended for any other purpose. Section 4: It is the intent of the governing body that this appropriation not be used as a basis for or included within any successive fiscal year budget request or budget. Section 5: The terms and conditions of the original budget shall remain as passed unless otherwise amended. PASSED, APPROVED AND ADOPTED this 17th day of September 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed with 6 yes votes: Lynch, Lind, Perkes, Welling, Sellers, Hegeman. 1 no vote: Williams Resolution 24-62 Council member Welling introduced Resolution 24-62. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 24-62. A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT OF THE HURDSMAN SUBDIVISION, A SUBDIVISION LOCATED IN THE SE1/4 NE1/4 OF SECTION 34, TOWNSHIP 15 NORTH, RANGE 120 WEST, 6TH P.M., UINTA COUNTY, WYOMING, AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Renita J. Hurdsman, Trustee of the Renita J. Hurdsman Trust dated March 2, 2007 (the ASubdivider@), has made application to the governing body of the City of Evanston, Wyoming for 5 approval and authorization of the proposed subdivision entitled the “Hurdsman Subdivision” located in the SE1/4 NE1/4 of Section 34, Township 15 North, Range 120 West, 6th P.M., Uinta County, Wyoming; and WHEREAS, said Subdivision plat is of land located within one (1) mile of the boundaries of the City of Evanston and requires joint approval of the City of Evanston, Wyoming and Board of County Commissioners of Uinta County, Wyoming; and WHEREAS, the Subdivision does not contain and does not require the completion of any public improvements and the City of Evanston has provided comment relating to impacts of the subdivision to the City’s infrastructure or development plans and any impacts identified have been addressed by the Subdivider and the plat can be approved pursuant to Section Wyo. Stat. § 34-12-103. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Hurdsman Subdivision is hereby approved, accepted, and authorized and described in particularity as follows, to-wit: “Hurdsman Subdivision”, located in the SE1/4 NE1/4 of Section 34, Township 15 North, Range 120 West, 6th P.M., Uinta County, Wyoming, and being more particularly described as follows: Commencing at the Southeast corner of said SE1/4 NE1/4 (East one-quarter corner) and running thence N 00°09'20" E, 156.51 feet along the East boundary thereof to the Northeast corner of that tract of land described by Warranty Deed in Book 2012 on Page 936 of the Uinta County Records (Hartzell Tract) and the POINT OF BEGINNING; thence S 89°22'59" W, 297.37 feet along the North boundary of said Hartzell tract to the Northwest corner thereof; thence N 23°35'22" W, 150.82 feet; thence N 70°49'19" E, 165.24 feet; thence S 53°12'22" E, 173.58 feet; thence S 36°16'52" E, 105.86 feet to the POINT OF BEGINNING. Said Hurdsman Subdivision containing 1.000 acres, more or less. Section 2. The Mayor and City Clerk are hereby authorized to execute the final plat and are directed to enforce the mandates of Wyo. Stat. Section 34-12-103 with regard to the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 17th day of September 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Public Comments Shelly Horne inquired about missing artifacts at the Roundhouse. Shane Wright expressed gratitude to Parks and Rec for the clean-up. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:25 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 6