City Council

EVANSTON CITY COUNCIL First Regular Meeting October 1st, 2024 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of October was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Dave Welling and Mike Sellers. Jen Hegeman was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; Director of Parks and Recreation, Kim Larson; City Engineer, Damon Newsome; Public Works Director, Gordon Robinson; Information Technology Coordinator, Preston Sheets and Community Development Director, Rocco O’Neill. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Sellers seconded to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. Approve Minutes The official record of proceedings for the City Council Meeting held September 17th, 2024, and City Council Work Session held September 24th, 2024 was approved as presented. Bills Council member Lynch moved, Council member Perkes seconded, to approve the following bills for payment: Sept 18, 2024 to Oct 01, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,486.65 IRS Tax Deposit Payroll 52,014.43 Orchard Trust Payroll 2,016.10 Parks & Recreation Payroll 143.75 Wyoming Child Support Payroll 264.92 Payroll 08/11/2024 – 08/24/2024 Payroll 165,170.93 Alsco Laundry Services 572.13 American Electric Services 78.40 AT&T Cell Phones/Internet 3,072.23 Brownells Parts 208.92 Cazin’s Parts 607.04 CD’s Electric Services 357.26 Chemtech-Ford Laboratories Testing 1,214.50 Continental Western Group Insurance 33.00 Deposit Refunds Refund 100.00 Dominion Energy Utilities 2,839.94 Ellingford Brothers Supplies 4,290.40 Empire Turf Supplies 1,320.00 Evanston Parks & Recreation City Subsidy 123,807.00 Evanston Regional Hospital Testing 164.92 Evanston Uinta County Airport Contract 24,412.50 Evanston Youth Club Contract 25,000.00 Fishers Technology Supplies 2,072.95 Forsgren Associates Contract 7,538.75 Geneva Rock Asphalt 1,601.86 Hach Supplies 167.75 Heartland Kubota Parts 164.09 Holland Equipment Parts 2,738.12 JUB Engineers Contract 5,455.00 Kallas Automotive Parts 297.45 Matthew Bender Supplies 139.70 1 Mile High Turfgrass Supplies 1,150.00 Morcon Industrial Parts 482.93 Mountain West Business Solutions Service Agreement 708.56 Rocky Mountain Power Utilities 7,910.89 Roto-Aire Sales & Services Parts 471.51 Safety Supply & Sign Signs 360.45 Skaggs Uniform 73.80 Smith’s Food & Drug Supplies 1,107.19 Staker Parson Companies Contract 1,446.90 Standard Plumbing Parts 119.98 Stateline Metals of Wyoming Parts 4,422.81 Taylor Made Golf Supplies 1,082.31 Thatcher Supplies 8,594.72 The Lumberyard Supplies 95.20 Titleist Supplies 102.81 Tom’s HVAC Services 405.00 Turf Equipment & Irrigation Parts 503.97 Turf Solutions Sand 4,295.72 Uinta County Fire Protection Contract 98,854.25 Uinta County Human Services Contract 33,750.00 Utah Yamas Contrcols Data Support 2,730.00 Esmerelda Vasquez Services 50.00 Vehicle Lighting Solutions Services 16,903.64 Verizon Wireless Cell Phones 281.17 Westar Printing Supplies 648.70 Wheeler Machinery Parts 375.68 Wyoming Secretary of State Notary Fees 120.00 XO Xtreme Marketing Contract 21,116.67 Yamaha Motor Contract 4,900.49 The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. Council Comments The Mayor and Council members spoke about extending congratulations to several Evanston High School teams, reminding everyone that October is Breast Cancer Awareness Month and a compensation study for the City. Public Hearing/Execution of Lease A public hearing was conducted by City Attorney, Mark Harris to solicit public comment regarding the execution of a Lease With Option to Purchase with AGN, LLC, a Wyoming Limited Liability Company (AGN), and a determination that the sale of real property to AGN pursuant to the Lease Option would benefit the economic development of the Municipality. Community Development Director, Rocco O’Neill presented information. Steve James, Marianne Ayres and Conrad Osborne commented. Mr. Harris closed the hearing. Public Hearing/Microbrewery Permit Council member Sellers moved, Council member Welling seconded to table the Public Hearing and Motion to approve a Microbrewery Permit for Shades of Pale, Inc., dba: Shades Brewing located at 1512 Main Street to October 15th, 2024. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. Uinta Wind Project Council member Lynch moved, Council member Welling seconded to approve Uinta Wind’s request to the Industrial Siting Commission for an extension of time to commence construction of the Uinta Wind Project. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. Resolution 24-63 Council member Welling introduced Resolution 24-63. Council member Welling moved, Council member Perkes seconded, to adopt Resolution 24-63. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER TWO TO THE TRANSPORTATION ALTERNATIVES PROGRAM SUBRECIPIENT AGREEMENT BETWEEN THE WYOMING DEPARTMENT OF TRANSPORTATION AND THE CITY OF EVANSTON FOR THE EVANSTON ROUNDHOUSE TRAILHEAD ACCESS IMPROVEMENT PROJECT. WHEREAS, the City of Evanston has been awarded a Transportation Alternatives (“TAP”) grant 2 through the Wyoming Department of Transportation (“WYDOT”) to be used by the City for the Evanston Roundhouse Trailhead Access Improvement Project; and WHEREAS, the Grant Agreement end date is currently December 31, 2024 and WYDOT has proposed to extend the end date to December 31, 2025; and WHEREAS, it is in the public=s interest for the City of Evanston to obtain and use the grant funds for the extended end date; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The Mayor, City Clerk or City Engineer are authorized to sign and attest on behalf of the City, Amendment Number Two to the TAP Grant Subrecipient Agreement between the City and the Wyoming Department of Transportation, extending the term of the Agreement and period of performance to December 31, 2025 in accordance with the terms of Appendix “1” attached hereto. PASSED, APPROVED AND ADOPTED this 1st day of October 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers. Resolution 24-64 Council member Sellers introduced Resolution 24-64. Council member Sellers moved, Council member Lynch seconded, to adopt Resolution 24-64. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A LEASE WITH OPTION TO PURCHASE WITH AGN, LLC, A WYOMING LIMITED LIABILITY COMPANY (AGN), AND DETERMINING THAT THE SALE OF REAL PROPERTY TO AGN PURSUANT TO THE LEASE OPTION WOULD BENEFIT THE ECONOMIC DEVELOPMENT OF THE MUNICIPALITY AS REQUIRED BY WYOMING STATUTE § 15-1-112 (b) (i) (D). WHEREAS, AGN is in the business of providing nursery and landscaping plants, trees and other landscaping systems, materials and services; and WHEREAS, the City is the owner of property located at 196 Bear River Drive which is suited for the development of improvements to enable AGN to conduct its business and provide jobs and tax revenue for the community; and WHEREAS, AGN and the City desire to enter into a Lease With Option to Purchase to bring about the lease of the property and option in AGN to purchase the property and provide for development of the property and the construction of improvements which will be used by AGN; and WHEREAS, the Lease provides AGN with the opportunity to develop the property and construction of improvements associated with its business; and WHEREAS, the Lease provides AGN with the option to purchase the property at designated Lease intervals, and will place the property on the tax rolls and generate ad valorem and sales tax revenue; and WHEREAS, the purchase price for the real property set forth in the Option if the option is exercised after 60 months is $340,000, and $280,000 if the option is exercised after 120 months; and WHEREAS, the other terms and conditions of sale of real property are fully set forth in the Lease; and WHEREAS, Notice of a Public Hearing to consider whether the proposed Lease With Option to Purchase will benefit the economic development of the City, has been published in a newspaper of general circulation once each week for three consecutive weeks prior to the hearing; and WHEREAS, the Notice described the general terms of the sale and the appraised value of the parcel of real property which is proposed to be sold if the Option is exercised; and WHEREAS, in accordance with the Notice, a public hearing was held and conducted before the governing body on October 1, 2024, to receive public information, input, objections and other information concerning the proposed lease and potential sale of the real property; and 3  WHEREAS, the governing body of the City of Evanston has considered all of the public information, input, objections and other information concerning the sale of the real property that was submitted at the hearing; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The governing body for the City of Evanston, Wyoming hereby determines that the lease and option to sell the real property to AGN pursuant to the Lease With Option to Purchase, which is attached to this Resolution, will benefit the economic development of the municipality. Said real property being more particularly described as follows: Township 15 North, Range 120 West, 6th P.M., Uinta County Wyoming: Section 16: part of the SE1/4 SE1/4 described as follows: Commencing at a point which is S 89° 46' W, 494.18 feet from the southeast corner of said section 16, thence continuing S 89° 46' W along the southern boundary line of Section 16, 500.82 feet; thence N 0° 14' W, 128 feet; thence N 33° 03' E, 400 feet; thence N 89° 46' E,187.0 feet; thence S 33° 30' E, 400 feet; thence S 0° 14' E, 28 feet; thence S 89° 46' W, 125 feet; thenceS0 °14' E 100 feet to the POINT OF BEGINNING. EXCEPTING AND RESERVING THEREFROM, HOWEVER, unto Grantor and its successors and assigns, all oil, gas and other minerals of any kind or nature whatsoever lying in, upon or under said lands, including those in and upon or under and dedicated city alleys or streets adjacent to or adjoining said lands. TOGETHER WITH all buildings and improvements thereon and appurtenances thereto and all rights, privileges and hereditaments belonging or appertaining thereto. SUBJECT to easements, rights-of-way, reservations, covenants and restrictions of record. (the AProperty@) Section 2: The Mayor and City Clerk are hereby authorized to execute on behalf of the City of Evanston the Lease With Option to Purchase with AGN, a copy of which is attached hereto. Section 3: The Mayor and City Clerk are also authorized to execute on behalf of the City any and all documents which may be necessary to the effectuate the performance of the Lease, including but not limited to execution of a Memorandum of Lease. PASSED, APPROVED AND ADOPTED this 1st day of October 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed with 6 yes votes: Lynch, Lind, Perkes, Williams, Welling, Sellers. Wyoming Horse Racing Update Peter Liguori of Wyoming Horse Racing presented an update on the progress of the new facility being built on Prospector Drive and requested a letter of support for a plan amendment. Department Comments City Attorney Mark Harris notified the Council and public that an agreement had been reached regarding impact assistance funds for the Dry Fork Soda Project and the Council would see a resolution on the matter at the next meeting. Public Works Director Gordon Robinson commented on the tragedy of one of the employees in his department. He sent condolences to the family. Public Comments Shelly Horne questioned information in the newspaper regarding a Public Hearing. 4  Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:51 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 5