City Council

EVANSTON CITY COUNCIL First Regular Meeting November 5th, 2024 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of November was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; council members, Tim Lynch, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; City Engineer, Damon Newsome; Information Technology Coordinator, Preston Sheets; Senior Planner, DuWayne Jacobsen and Community Development Director, Rocco O’Neill. Public Works Director, Gordon Robinson was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Sellers seconded to approve the agenda. The motion passed unanimously with 7 yes votes Willliams, Lynch, Lind, Perkes Sellers, Welling and Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held October 15th, 2024, and City Council Work Session held October 22nd, 2024 was approved as presented. Bills Council member Perkes moved, Council member Lynch seconded, to approve the following bills for payment: Oct 16, 2024 to Nov 05, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 376.00 Beneficial Life Payroll 150.00 Delta Dental Payroll 8,544.65 Evanston Peace Officers Payroll 464.00 Flexshare Payroll 5,215.50 IRS Tax Deposit Payroll 103,727.97 NCPERS Payroll 96.00 Orchard Trust Payroll 5,007.20 Parks & Recreation Payroll 287.50 The Hartford Payroll 222.90 Washington National Insurance Payroll 472.60 WEBT Payroll 223,634.25 Wyoming Child Support Payroll 529.84 Wyoming Dept of Workforce Services Payroll 7,938.66 Wyoming Retirement Payroll 77,164.94 Payroll 09/22/24 - 10/05/24 Payroll 167,389.52 Payroll 10/06/24 – 10/19/24 Payroll 158,768.79 Alsco Laundry Services 597.19 Ameri Tech Equipment Parts 1,010.21 AT&T Cell Phones/Internet 3,091.12 Ayers Associates Registration 4,794.10 Ben Lomond Mechanical Services 1,884.45 Brown Company Parts 914.24 Cassidy’s Weed & Pest Services 275.00 CD’s Electric Services 3,120.80 Charles-Kissling Memorial Fund Refund 6,480.00 Chemtech-Ford Laboratories Testing 107.00 City Employees Reimbursements 528.80 Civic Plus Contract 3,926.24 Cobra Puma Supplies 143.15 Court Bonds Refund 375.00 Cut Permits Reimbursements 1,080.00 1 Dana Kepner of Wyoming Parts 3,021.48 Deposit Refunds Refund 100.00 Dominion Energy Utilities 230.09 Doty & Sons Concrete Contract 14,935.00 E. Dean Stout Contract 8,000.00 Eisinger-Smith Supplies 360.36 Energy Laboratories Testing 2,263.00 Eptura Service Agreement 2,169.00 Evanston Parks & Recreation City Subsidy/Reimbursement 180,473.61 Evanston Regional Hospital Testing 247.38 Facility Refunds Refunds 345.00 Fastenal Parts 118.40 Ferguson Waterworks Parts 1,439.50 First Bank Visa 18,312.24 Fisher’s Technology Supplies 184.00 Forsgren Associates Contract 22,403.94 Foster & Foster Services 5,500.00 Freeway Tire Tires 11,785.34 General Code Supplies 735.00 Green Source Supplies 6,912.50 Hach Supplies 1,246.89 Jackson Group Peterbilt Parts 319.93 Joe’s Modern Cleaners Laundry Services 347.05 JUB Engineers Contract 7,355.00 Kallas Automotive Parts 2,813.17 Legal and Liability Risk Management Registration 700.00 Mile High Turfgrass Supplies 1,680.00 MJSA Contract 10,000.00 Morcon Parts 1,471.69 Mountain West Business Solutions Service Agreement 570.06 Murdochs Parts 1,982.61 Nalco Supplies 34,145.28 Neverst Equipment Parts 1,230.34 City of Evanston Reimbursement 158.35 Planet Technologies Software 27,878.40 Pop’s Privy Services 240.00 Porter Muirhead Cornia Howard Audit Fees 40,000.00 Pro-Vision Solutions Contract 660.00 Public Safety UAS Equipment 8,866.00 Reladyne Fuel 3,105.36 Rocky Mountain Power Utilities 19,572.95 Rocky Mountain Turf & Equipment Parts 584.29 Sanchez Professional Painting Services 14,325.00 Seagull Diesel Parts Parts 845.84 Shred-It USA Services 127.50 Simpleview Contract 8,250.00 Skaggs Uniforms 4,136.80 Smith’s Food & Drug Supplies 908.60 Staker Parson Contract 38,855.54 Tanner Development Contract 326,287.82 Taylor Made Golf Supplies 1,184.93 Team Laboratory Supplies 3,373.00 Titleist Supplies 1,021.58 To Golf Supplies 3,543.00 Uinta County School District #1 Contract 613,049.57 Verizon Wireless Cell Phones 281.19 Walmart Supplies 603.27 Watertech Supplies 312.51 Westar Printing Supplies 492.76 Western Wyoming Beverages Services 104.70 Wheeler Machinery Parts 281.72 Wright Express Fuel 1,778.36 Wyoming Dept of Environmental Quality Registration 550.00 Wyoming Department of Transportation Renewals 1,020.00 WYAPT Dues 25.00 XO Xtreme Marketing Contract 21,116.67 Yamah Motor Contract 4,900.49 The motion passed unanimously with 7 yes votes Willliams, Lynch, Lind, Perkes Sellers, Hegeman and Welling. 2  Council Comments Council members spoke about voting, the overpass being open, shopping locally and being mindful of those around you. Resolution 24-69 Council member Welling introduced Resolution 24-69. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 24-69. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE SECOND AMENDMENT TO THE OPTION AND COMMUNICATION SITE LEASE WITH UNION TELEPHONE COMPANY, FOR THE OPERATION OF A CELLULAR COMMUNICATION TOWER AT THE SITE REFERRED TO AS THE EVANSTON ROUND HOUSE. WHEREAS, Union Telephone Company and the City of Evanston previously entered into an Option and Communication Site Lease for the operation of a cellular communication tower on a site referred to as the Evanston Round House; and WHEREAS, Union Telephone Company and the City of Evanston previously entered into a First Amendment to the Option and Communication Site Lease for the operation of the tower; and WHEREAS, Union Telephone Company needs to amend the Option and Communication Site Lease to provide for additional square footage for the leased space; and WHEREAS, the City has reviewed the request and has no objection to the proposed second amendment; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is authorized to sign on behalf of the City of Evanston, the attached Second Amendment to the Option and Communication Site Lease for the operation of a cellular communication tower on a site referred to as the Evanston Round House to provide for additional square footage of leased area. Section 2: As stated in the Option and Communication Site Lease, nothing contained in the attached Second Amendment shall be construed to mean the City has conveyed an easement of any kind to Union Telephone Company, even though the exhibits thereto mention an easement. PASSED, APPROVED AND ADOPTED this 5th day of November 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes Willliams, Lynch, Lind, Perkes Sellers, Welling and Hegeman. Resolution 24-70 Council member Sellers introduced Resolution 24-70. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 24-70. A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE MB ANDERSON ADDITION, A SUBDIVISION WITHIN THE CITY OF EVANSTON, WYOMING AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Marty Anderson and Baileigh Anderson (the ASubdividers@), have made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the MB Anderson Addition, a subdivision located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: 3  Section 1. The final plat of the MB Anderson Addition is hereby approved, accepted, and authorized and described in particularity as follows, to-wit: "MB Anderson Addition" to the City of Evanston, Uinta County, Wyoming, is a Division of Lot 21, Block 1, of the Overthrust Meadows Subdivision, Fourth Filing, as said Subdivision is platted and recorded in the Office of the Uinta County Clerk as Entry No. R 5193, said "MB Anderson Addition" being located in the S1/2 SE1/4 of Section 30, Township 15 North, Range 120 West, 6th P.M., Uinta County, Wyoming, lying entirely within the corporate limits of the City of Evanston, and being more particularly described as follows: BEGINNING at the Southwest corner of said Lot 21, Block 1, Overthrust Meadows Subdivision Fourth Filing, thence N 0°28'39" E, 100.27 feet along the West line of said Lot 21 to the Northwest corner thereof; thence S 89°31'21" E, 71.58 feet along the North line of said Lot 21 to the Northeast corner thereof; thence S 0°28'39" W, 85.27 feet along the East line of said Lot 21 to the point of curvature of a curve to the right having a radius of 15.00 feet; thence 23.56 feet along the arc of said curve through a central angle of 90°00'00", the long chord of which bears S 45°28'39" W, 21.21 feet to the point of tangency; thence N 89°31'21" W, 56.58 feet along the South line of said Lot 21 to the POINT OF BEGINNING. Said MB Anderson Addition containing 7,129 square feet or 0.164 acres, more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 5th day of November 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes Willliams, Lynch, Lind, Perkes Sellers, Welling and Hegeman. Resolution 24-71 Council member Lynch introduced Resolution 24-71. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 24-71. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A SOFTWARE FINANCE AGREEMENT WITH FP LEASING GROUP INC. d/b/a FINANCIAL PARTNERS GROUP, TO PURCHASE GPS EQUIPMENT AND SOFTWARE FROM TAGMARSHAL, INC. FOR GOLF CARTS OWNED BY THE CITY AND IN USE AT THE PURPLE SAGE MUNICIPAL GOLF COURSE. WHEREAS, the City owns the Purple Sage Municipal Golf Course in Evanston, Wyoming, and the Evanston Parks and Recreation District operates the Golf Course under an agreement with City; and WHEREAS, part of the operation of the Golf Course involves rental of golf carts to the golfing public; and WHEREAS, the City of Evanston has determined there is a need to acquire GPS position equipment and software for installation in or on golf carts in order to speed up pace of play, assist the user in course of play and insure that carts are not operated on areas where cart travel is prohibited in order to protect the course environment and/or safety to the public; and WHEREAS, Tagmarshal, Inc. is a manufacturer and distributor of GPS equipment and software for use by the City in the golf carts it owns and that are rented and FP Leasing Group Inc. d/b/a Financial Partners Group will finance the acquisition of the equipment and software and has submitted a proposal to City to finance the purchase of the equipment and software; and WHEREAS, the City hereby finds and determines that the execution of a Software Finance Agreement for acquisition and installation of GPS equipment and software designated and set forth in the Appendix hereto is appropriate and necessary to the function and operation of the Purple Sage Municipal Golf Course; 4  NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1. The Software Finance Agreement, in the form as presently before the governing body of the City of Evanston, Wyoming is hereby approved, and the Mayor and City Clerk are hereby authorized to enter into, execute, and deliver the Software Finance Agreement and related documents in the form as presently before the governing body. Section 2. The Mayor, City Clerk and City Treasurer of the City are hereby authorized and directed to take such further action and execute such other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the intent of this Resolution, and to carry out, comply with and perform the duties of the “Customer” with respect to the Agreement. Section 3. The City=s obligations under the Agreement shall be expressly subject to annual appropriation by the City; and such obligations under the Agreement shall not constitute a general obligation of the City or indebtedness of the City within the meaning of the Constitution and laws of the State of Wyoming. Section 4. All other related contracts and agreements necessary and incidental to the Agreement are hereby authorized, ratified and approved. PASSED, APPROVED AND ADOPTED this 5th day of November 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes Willliams, Lynch, Lind, Perkes Sellers, Welling and Hegeman. Resolution 24-72 Council member Lynch introduced Resolution 24-72. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 24-72. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A SUB-AWARD AGREEMENT BETWEEN THE HIGHWAY SAFETY PROGRAM OF THE WYOMING DEPARTMENT OF TRANSPORTATION AND THE EVANSTON POLICE DEPARTMENT TO RECEIVE GRANT FUNDS FOR OCCUPANT PROTECTION HIGH VISIBILITY ENFORCEMENT. WHEREAS, grant funds are available from the Highway Safety Program of the Wyoming Department of Transportation which are to be used by local law enforcement agencies improve traffic safety through increased enforcement of Occupant Protection; and WHEREAS, it is necessary for the City to execute the attached Grant Agreement in order to receive the Grant funds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The Evanston Police Department and City Treasurer are authorized to sign the Sub- Award Agreement between the Highway Safety Program of the Wyoming Department of Transportation and Evanston Police Department, a copy of which is attached hereto, to provide increased enforcement of Occupant Protection. PASSED, APPROVED AND ADOPTED this 15th day of October 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes Willliams, Lynch, Lind, Perkes Sellers, Welling and Hegeman. 5  Resolution 24-73 Council member Sellers introduced Resolution 24-73. Council member Sellers moved, Council member Perkes seconded, to adopt Resolution 24-73. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A SUB-AWARD AGREEMENT BETWEEN THE HIGHWAY SAFETY PROGRAM OF THE WYOMING DEPARTMENT OF TRANSPORTATION AND THE EVANSTON POLICE DEPARTMENT TO RECEIVE GRANT FUNDS FOR IMPAIRED DRIVING HIGH VISIBILITY ENFORCEMENT. WHEREAS, grant funds are available from the Highway Safety Program of the Wyoming Department of Transportation which are to be used by local law enforcement agencies to improve traffic safety through increased enforcement regarding impaired driving; and WHEREAS, it is necessary for the City to execute the attached Grant Agreement in order to receive the Grant funds; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The Evanston Police Department and City Treasurer are authorized to sign the Sub- Award Agreement between the Highway Safety Program of the Wyoming Department of Transportation and Evanston Police Department, a copy of which is attached hereto as Appendix “1”, to provide increased enforcement with regard to impaired driving. PASSED, APPROVED AND ADOPTED this 5th day of November 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes Willliams, Lynch, Lind, Perkes Sellers, Welling and Hegeman. Department Comments Diane Harris, City Clerk thanked the City Employees for providing rides to voters at the Roundhouse and Machine Shop. Public Comments Cindy Crawford commented on a Drug and Alcohol Rehab facility. Juan Hernandez reported on his business, Wild Cannabis. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:03 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 6