City Council

EVANSTON CITY COUNCIL Second Regular Meeting January 21st, 2025 The official record of proceedings of the second meeting of the Evanston City Council for the month of January was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Henry Schmidt, Jesse Lind, Evan Perkes, Mike Sellers and Jen Hegeman. Council member Dave Welling was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; City Treasurer, Trudy Lym; City Engineer, Damon Newsome; Community Development Director, Rocco O’Neill; Public Works Director, Gordon Robinson; Senior Planner, DuWayne Jacobsen; Director of Parks and Recreation, Kim Larson; Environmental Services Manager, Brad Tollefson and Police Lieutenant Rhett Groll. Information Technology Coordinator, Preston Sheets and Police Chief, Mike Vranish were excused. A group of interested citizens was also present. Approve Agenda Council member Perkes moved, Council member Sellers seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Lind, Perkes, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held January 7th, 2025 and City Council Work Session held January 14th, 2025 were approved as presented. Bills Council member Schmidt moved, Council member Lind seconded, to approve the following bills for payment: Jan 08, 2025 to Jan 21, 2025 VENDOR FOR AMOUNT Payroll 12/29/24 – 01/11/2025 Payroll 178,563.83 All West Utilities 2,836.53 American Equipment Services 5,906.00 Artistic Sign Design Supplies 998.00 BOK Investments Services 1,350.00 Buchanan Access Systems Services 699.75 Calibration Tech & Supply Parts 651.30 Caselle Support/Maintenance 4,039.00 Cassidy’s Weed & Pest Services 325.00 Cazin’s Parts 1,212.20 CCI Network Utilities 82.08 CD’s Electric Services 4,430.84 Century Link Utilities 982.87 Chemtech-Ford Laboratories Testing 1307.00 City Drug Supplies 1,512.00 City Employees Award/Reimbursements 186.74 City of Evanston Utilities 2,172.65 Court Bonds Refunds 850.00 Dana Kepner Parts 1,525.48 Dustbusters Road Salt 18,265.82 E. Dean Stout Contract 4,000.00 Enbridge Gas Utilities 20,841.29 Energy Laboratories Testing 1,834.00 ESRI Dues 4,400.00 Evanston Chamber of Commerce Contract 10,388.00 Evanston Parks & Recreation City Subsidy 123,807.00 Evanston Regional Hospital Testing 164.92 Facility Refunds Refund 500.00 Fastenal Parts 55.36 Financial Partners Group Contract 99.00 Forsgren Associates Contract 1,835.00 Freeway Tire Tires 488.96 1 General Code Supplies 1,195.00 Hach Supplies 832.15 Heritage Auto Parts 27.73 Kallas Automotive Parts 1,153.40 Morcon Industrial Supplies 878.62 Mountain Alarm Fire Contract 6,133.71 Mountain Business West Solutions Service Agreement 672.69 Norcon Industries Contract 120,600.00 Murdoch’s Supplies 985.32 One-Call of Wyoming Line Locates 25.50 Peaks & Prairies GCSA Registration 216.30 Porter Muirhead Cornia Howard Audit Fees 12,000.00 Proforce Law Enforcement Supplies 2,303.40 Real Kleen Janitorial Supplies 72.30 Relentless LLC Registration 699.00 Rhinehart Oil Fuel 14,579.69 Rocky Mountain Power Utilities 25,679.09 Root X Supplies 4,388.00 SCI Contract 186,029.00 Skaggs Uniforms 802.84 Smith’s Food & Drug Supplies 414.62 T-7 Inc Propane 662.26 Third Degree Communications Registration 595.00 Uinta County Peace Officers Association Dues 300.00 Uinta County Jail Fees 7,290.00 Unita County Herald Public Notices/Ads 764.64 Uinta County Human Services Contract 33,750.00 Uinta County Solid Waste Landfill Fees 30,637.75 USPS Postage 10,000.00 Verizon Wireless Cell Phones 177.95 Walmart Supplies/Restitution 1,764.46 Westar Printing Supplies 1,721.00 Winter Equipment Parts 2,520.00 Wright Express Fuel 477.94 Wyoming Department of Transportation Contract 932,586.31 Wyoming Department of Revenue Sales/Use Tax 32.13 Wyoming Waste Systems Dumpster Fee 91.48 XO Xtreme Marketing Contract 21,383.33 The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Lind, Perkes, Sellers, Hegeman. Revenue and Expenditure Council member Sellers moved, Council member Lind seconded, to approve the Revenue and Expenditure Report for September 2024. The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Lind, Perkes, Sellers, Hegeman. Council Comments Council members spoke about the cold weather, helping others, how family is the most important and supporting our troops. Board Appointments Council member Perkes moved, Council member Schmidt seconded, to confirm the following appointments: Mayor Williams appointed the following to terms on the Tree Board: Lisa Cox………………………………………. January 2028 Summer Benn…………………………………January 2028 The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Lind, Perkes, Sellers, Hegeman. Public Hearing/Execution of Lease A public hearing was conducted by City Attorney, Mark Harris to solicit public comment regarding a proposed Business Ready Community Planning Grant from the Wyoming Business Council for grant funds to create a detailed, comprehensive economic development master plan for the City of Evanston. Grant Writer, Mieke Madrid presented information. Alex Rossi commented. Mr. Harris closed the hearing. 2  Consent Agenda Council member Perkes moved, Council member Sellers seconded, to approve a Street Closure requested by Ben Reynolds of the Evanston Car Show on Saturday, July 26th, 2025, from 6:00 am to 3:00pm. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Financial Disclosure Statements Council member Schmidt moved, Council member Lind seconded, to accept Financial Disclosure Statements from the Mayor, City Council, City Clerk, and Treasurer. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Completion of Roundhouse Section 4 Council member Lind moved, Council member Sellers seconded, to accept substantial completion of the Roundhouse Section 4 – Tenant Grey Shell and Loading Facilities Project and advertise for final payment to Tanner Development, LLC in accordance with the Project contract documents. The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Ordinance 25-01 Council member Hegeman moved, Council member Sellers seconded, to pass Ordinance 25-01 on first reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM PUBLIC (P) ZONE TO HIGHWAY BUSINESS – ESTABLISHED (HB-E) ZONE, AS REQUESTED BY AGN, LLC, d/b/a ASPEN GROVE NURSERY, OF THE LAND MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, AGN, LLC doing business as Aspen Grove Nursery, filed an application with the Planning and Zoning Commission of the City of Evanston, Wyoming to change the zoning of the property described below from Public (P) to Highway Business -Established (HB-E); and WHEREAS, the City of Evanston, Wyoming is the owner of the subject property described herein and has consented to the application for the proposed zone change and leases the property to AGN, LLC with an option in AGN, LLC to purchase the property; and WHEREAS, the Planning and Zoning Commission scheduled a public hearing to consider said application on January 6, 2025; and WHEREAS, notice of the public hearing and application was published in a newspaper of general circulation and notices of the hearing were mailed to affected landowners pursuant to City Ordinance; and WHEREAS, the public hearing was held on January 6, 2025 by the Planning and Zoning Commission to consider the application for the proposed zone change; and WHEREAS, after receiving testimony and evidence from the applicant, affected landowners and the public at large, the Planning and Zoning Commission voted to recommend to the governing body that it approve the zone change. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The request of AGN, LLC to change the zoning of the property described below, from Public (P) Zone to Highway Business – Established (HB-E) Zone is hereby approved and authorized. Said real property being more particularly described as follows: Township 15 North, Range 120 West, 6th P.M., Uinta County, Wyoming Section 16: part of the SE l/4 SE l/4 described as follows: Commencing at a point which is S 89° 46' W, 494.18 feet from the southeast comer of said section 16, thence continuing S 89° 46' W along the southern boundary line of Section 16, 500.82 feet; thence N 0° 14' W, 128 feet; thence N 33° 03' E, 400 feet; thence N 89° 46' E,187.0 feet; thence S 33° 30' E, 400 feet; thence S 0° 14' E, 28 feet; thence S 89° 46' W, 125 feet; thence S 0° 14' E 100 feet to the POINT OF BEGINNING. Also known as 196 Bear River Drive, Evanston, Wyoming. 3  Section 2. The City of Evanston is hereby authorized and directed to take all action necessary to implement said zone change and amend the City of Evanston Zoning Map accordingly. PASSED AND APPROVED on First Reading this 21st day of January 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 25-03 Council member Perkes introduced Resolution 25-03. Council member Perkes moved, Council member Schmidt seconded, to adopt Resolution 25-03. A RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ENTER INTO A SCADA SERVICE AGREEMENT RENEWAL 2025 WITH WETCO, INC. TO PROVIDE MAINTENANCE SERVICES FOR THE SCADA SYSTEM AT AND IN THE CITY OF EVANSTON WASTE WATER AND WATER TREATMENT PLANTS. WHEREAS, the City has need to provide maintenance services to the SCADA System located at the waste water treatment plant and water treatment plant; and WHEREAS, WETCO, Inc. is able to provide such services pursuant to the attached SCADA Service Agreement Renewal 2025; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, on behalf of the City, the attached SCADA Service Agreement Renewal 2025 with WETCO, Inc. to provide maintenance services for the SCADA System at and in the City of Evanston waste water and water treatment plants. PASSED, APPROVED AND ADOPTED this 21st day of January 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 25-04 Council member Lind introduced Resolution 25-04. Council member Lind moved, Council member Sellers seconded, to adopt Resolution 25-04. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, ESTABLISHING A NO PARKING ZONE FOR A PORTION OF CHEYENNE DRIVE IN THE UINTA MEADOWS ELEMENTARY SCHOOL AREA AS DESIGNATED AND SET FORTH IN THE ATTACHED MAP. WHEREAS, pursuant to Section 12-77 of the Evanston City Code, the governing body has the authority to establish no parking or limited parking zones through the enactment of a resolution; and WHEREAS, the governing body has determined that it is in the best interest of the City to establish a no parking zone for a portion of Cheyenne Drive in the Uinta Meadows Elementary School area due to school, pedestrian and vehicle operator safety, traffic flow restrictions, snow removal and solid waste collection concerns; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: A no parking zone shall be established for the south side of the area of Cheyenne Drive of the Uinta Meadows Elementary School area generally described as Sioux Drive to Arapahoe Circle and more particularly described as designated and set forth on the map attached hereto and incorporated herein. 4  Section 2: It shall be unlawful for any person to park or to allow to remain parked any vehicle in this parking zone. Section 3: Every person convicted of a violation of this no parking zone shall be punished by a fine as established in the annual budget resolution adopted by the governing body. PASSED, APPROVED AND ADOPTED this 21st day of January 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 25-05 Council member Sellers introduced Resolution 25-05. Council member Sellers moved, Council member Lind seconded, to adopt Resolution 25-05. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, ESTABLISHING A NO PARKING ZONE FOR A PORTION OF CHEYENNE DRIVE IN THE UINTA MEADOWS AREA AS DESIGNATED AND SET FORTH IN THE ATTACHED MAP. WHEREAS, pursuant to Section 12-77 of the Evanston City Code, the governing body has the authority to establish no parking or limited parking zones through the enactment of a resolution; and WHEREAS, the governing body has determined that it is in the best interest of the City to establish a no parking zone for a portion of Cheyenne Drive in the Uinta Meadows area due to pedestrian and vehicle operator safety, traffic flow restrictions, snow removal and solid waste collection concerns; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: A no parking zone shall be established for both sides of the area of Cheyenne Drive of the Uinta Meadows area generally described as 540 Cheyenne Drive to 105 Cheyenne Drive and more particularly described as designated and set forth on the map attached hereto and incorporated herein. Section 2: It shall be unlawful for any person to park or to allow to remain parked any vehicle in this parking zone. Section 3: Every person convicted of a violation of this no parking zone shall be punished by a fine as established in the annual budget resolution adopted by the governing body. PASSED, APPROVED AND ADOPTED this 21st day of January 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 25-06 Council member Perkes introduced Resolution 25-06. Council member Perkes moved, Council member Schmidt seconded, to adopt Resolution 25-06. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, OFFICIALLY DESIGNATING UINTA BANK, STATE BANK, FIRST BANK EVANSTON AND BMO AS A DEPOSITORY FOR MONIES OF THE CITY. WHEREAS, Wyoming Statute § 9-4-817 requires the deposit of municipal funds in banks to be fully insured by the Federal Deposit Insurance Corporation or otherwise secured by a pledge of collateral or surety bond; and WHEREAS, Wyoming Statute § 9-4-817 also requires the governing body of a City to officially designate any bank which may hold city funds as an approved depository; and WHEREAS, pursuant to the statute there is a need for the governing body of the City of Evanston to designate its depositories of funds for the City of Evanston; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Uinta Bank, State Bank, First Bank Evanston and BMO are hereby officially designated 5 and approved as a depository for funds of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 21st day of January 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. Resolution 25-07 Council member Lind introduced Resolution 25-07. Council member Lind moved, Council member Perkes seconded, to adopt Resolution 25-07. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING SUPPORTING AND AUTHORIZING AN APPLICATION TO OBTAIN PLANNING GRANT FUNDS FROM THE WYOMING BUSINESS COUNCIL BUSINESS READY COMMUNITY PLANNING GRANT PROGRAM FOR THE EVANSTON 2050 COMPREHENSIVE ECONOMIC DEVELOPMENT MASTER PLAN. WHEREAS, the governing body recognizes there is a need to develop concrete data and public input concerning a comprehensive economic development plan; and WHEREAS, the proposed plan will create a broad, detailed and actionable blueprint, encompassing numerous aspects of the entire community, such as demographics, land/property uses, public infrastructure and utilities, transportation, parks and recreation, public safety, housing, workforce, business development and more; and WHEREAS, the planning process will entail extensive public outreach and data collection, as well as an exhaustive review of past and current municipal plans, concepts and policies; and WHEREAS, the economic outcome of this plan is to create a tangible plan with enough information that will benefit the public by providing a clear framework for sustainable and steady development and community well-being for the next 25 years, including guiding future strategies, priorities and fiscal decisions, as well as identify both short- and long-term projects necessary for economic growth and success; and WHEREAS, desired outcomes involve the improvement of public infrastructure, attraction of new businesses, investments, and tourists, expansion of existing industries, advancement of workforce training and higher education, expansion of affordable housing, and the enhancement of the overall quality of life; and WHEREAS, a public hearing was held on January 21, 2025 by the governing body to explain the nature of the plan, the anticipated public benefits and to receive public input; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AS FOLLOWS: Section 1. The City of Evanston hereby authorizes an application to obtain Planning Grant Funding from the Wyoming Business Council Business Ready Community Planning Grant Program for the Evanston 2050 Comprehensive Economic Development Master Plan (ECEDMP). Section 2. The authorized grant request is $100,000.00 and the City of Evanston match for the grant is $37,500.00. Section 3. The City of Evanston shall be responsible for the payment of any cost overruns associated with the Project, although none are anticipated. Section 4. The Mayor and City Clerk are authorized to sign and attest all documents and take all actions which are necessary to apply for the grant. PASSED, APPROVED AND ADOPTED this 21st day of January 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Lind, Perkes, Sellers, Hegeman. 6  Department Comments Community Development Director, Rocco O’Neill expressed appreciation to Council member Schmidt for meeting with him to ask questions. Public Comments Jared Houghton told the Council he was following the Council and City action and may appear at future meetings. Marjike Rossi inquired about the Wyoming State Hospital property. Adjournment With no further business to be conducted at this time, Mayor Williams adjourned the meeting at 6:29 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 7