City Council

EVANSTON CITY COUNCIL First Regular Meeting February 4th, 2025 The official record of proceedings of the first meeting of the Evanston City Council for the month of February was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Shawn Gove, a local Boy Scout led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Henry Schmidt, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; City Treasurer, Trudy Lym; City Engineer, Damon Newsome; Community Development Director, Rocco O’Neill; Public Works Director, Gordon Robinson; Senior Planner, DuWayne Jacobsen; Director of Parks and Recreation, Kim Larson; Information Technology Coordinator, Preston Sheets and Police Chief, Mike Vranish. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Schmidt seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held January 21st, 2025 were approved as presented. Bills Council member Perkes moved, Council member Welling seconded, to approve the following bills for payment: Jan 22, 202 to Feb 04, 2025 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Beneficial Life Payroll 150.00 Delta Dental Payroll 8,544.55 Evanston Peace Officers Payroll 240.00 Flexshare Benefit Payroll 2,509.16 Health Equits Payroll 2,851.36 IRS Tax Deposit Payroll 57,168.80 NCPERS Payroll 96.00 Orchard Trust Payroll 3,368.32 Parks & Recreation Payroll 192.56 The Hartford Payroll 222.90 Washington National Payroll 472.60 WEBT Payroll 217,946.09 Wyoming Child Support Payroll 264.92 Payroll 01/12/2025 – 01/25/2025 Payroll 185,450.26 Action Target Supplies 411.48 Alsco Laundry Services 714.12 AT&T Cell Phones/Internet 3,182.25 CD’s Electric Services 928.06 Cleveland Golf Supplies 530.06 Dooley Enterprises Supplies 3,460.83 Dustbusters Road Salt 9,590.16 Enbridge Gas Utilities 317.28 Energy Laboratories Testing 5,499.00 Evanston Parks & Recreation City Subsidy 123,807.00 Facility Refunds Refund 350.00 Tammy Fields Services 500.00 First Bank Visa 21,700.86 Freeway Tire Tires 627.24 Hach Supplies 1,246.65 Holland Equipment Parts 349.00 Interwest Supply Parts 493.80 Joe’s Modern Cleaners Laundry Services 319.75 JUB Engineers Contract 34,533.95 Kallas Automotive Parts 1,062.67 1 Mid-American Research Chemical Supplies 2,213.95 Mile Hight Shooting Accessories Supplies 1,277.77 Morcon Supplies 2,313.48 Murdochs Supplies 710.61 Lubia Olivas Services 100.00 City of Evanston Reimbursement 113.70 Proforce Law Enforcement Supplies 1,420.68 Pro-Vision Solutions Services 110.00 Remote Control System Dues 800.00 Rocky Mountain Power Utilities 9,146.47 Rogue Services Parts 4,740.00 Safety Supply & Sign Signs 2,103.96 Shred-It Services 128.08 Skaggs Uniform 188.96 Standard Plumbing Parts 1.16 Tom’s HVAC Services 857.10 Triton Training Group Registration 250.00 USA Blue Book Supplies 350.89 Urban Renewal Agency Reimbursement 75.00 Westar Printing Supplies 690.50 Yamaha Financial Contract 4,900.49 The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments Council members spoke about the Legislative Session, Evanston Red Devils and Public Works water repairs. Board Appointments Council member Welling moved, Council member Sellers seconded, to confirm the following appointments: Mayor Williams appointed the following to terms on the following Boards: Urban Renewal Board Ben Bell………………………………………. January 2030 Historic Preservation Commission Micki Cox………………………………………. January 2028 Planning and Zoning Commission Rowdy Dean…………………………………. January 2028 Jill Bass……………….……………….………January 2028 Revolving Loan Fund Board Trudy Lym………………………………………January 2028 The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Consent Agenda Council member Sellers moved, Council member Welling seconded, to approve the following Consent Agenda Item: Limited Malt Beverage Permit requested by Alex Moscinski, of the Bear Project Board for the Winterfest Event at Bear Pavilion/Ponds for the following date and time: Saturday, February 8th, 2025 from 11:00 am to 5:00 pm. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Ordinance 25-01 Council member Lind moved, Council member Hegeman seconded, to pass Ordinance 25-01 on second reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM PUBLIC (P) ZONE TO HIGHWAY BUSINESS – ESTABLISHED (HB-E) ZONE, AS REQUESTED BY AGN, LLC, d/b/a ASPEN GROVE NURSERY, OF THE LAND MORE PARTICULARLY DESCRIBED HEREIN. 2  WHEREAS, AGN, LLC doing business as Aspen Grove Nursery, filed an application with the Planning and Zoning Commission of the City of Evanston, Wyoming to change the zoning of the property described below from Public (P) to Highway Business -Established (HB-E); and WHEREAS, the City of Evanston, Wyoming is the owner of the subject property described herein and has consented to the application for the proposed zone change and leases the property to AGN, LLC with an option in AGN, LLC to purchase the property; and WHEREAS, the Planning and Zoning Commission scheduled a public hearing to consider said application on January 6, 2025; and WHEREAS, notice of the public hearing and application was published in a newspaper of general circulation and notices of the hearing were mailed to affected landowners pursuant to City Ordinance; and WHEREAS, the public hearing was held on January 6, 2025 by the Planning and Zoning Commission to consider the application for the proposed zone change; and WHEREAS, after receiving testimony and evidence from the applicant, affected landowners and the public at large, the Planning and Zoning Commission voted to recommend to the governing body that it approve the zone change. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The request of AGN, LLC to change the zoning of the property described below, from Public (P) Zone to Highway Business – Established (HB-E) Zone is hereby approved and authorized. Said real property being more particularly described as follows: Township 15 North, Range 120 West, 6th P.M., Uinta County, Wyoming Section 16: part of the SE l/4 SE l/4 described as follows: Commencing at a point which is S 89° 46' W, 494.18 feet from the southeast comer of said section 16, thence continuing S 89° 46' W along the southern boundary line of Section 16, 500.82 feet; thence N 0° 14' W, 128 feet; thence N 33° 03' E, 400 feet; thence N 89° 46' E,187.0 feet; thence S 33° 30' E, 400 feet; thence S 0° 14' E, 28 feet; thence S 89° 46' W, 125 feet; thence S 0° 14' E 100 feet to the POINT OF BEGINNING. Also known as 196 Bear River Drive, Evanston, Wyoming. Section 2. The City of Evanston is hereby authorized and directed to take all action necessary to implement said zone change and amend the City of Evanston Zoning Map accordingly. PASSED AND APPROVED on Second Reading this 4th day of February. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 25-08 Council member Sellers introduced Resolution 25-08. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 25-08. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH DURAEDGE PRODUCTS, INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE EVANSTON HIGH SCHOOL BASEBALL FIELD BASEPATH, PLATE, GAME MOUND AND ASSOCIATED TURF RENOVATION PROJECT. WHEREAS, under an agreement between the Evanston Parks and Recreation District (Board) and Uinta County School District Number One, State of Wyoming (District), Board is required to provide all non- routine maintenance and major repairs to the EHS Baseball Field grounds and Restroom Building; and, WHEREAS, under a separate agreement the Board and City of Evanston (City) have agreed that all capital or maintenance projects for recreation related facilities are undertaken by and are under the direction of the City; and 3  WHEREAS, the Ballfield grounds are in need of work on or to basepath, plate, game mound and associated turf renovation; and WHEREAS, DuraEdge Products, Inc. of Grove City, PA (“DuraEdge ”) submitted a quote to accomplish the work for the Project; and WHEREAS, the City of Evanston and DuraEdge are prepared to enter into an agreement whereby DuraEdge will provide all materials and labor specified in the Quotation and Acceptance Order for the Project; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, and DuraEdge Products, Inc., a copy of which is attached hereto as Appendix “1”, for completion of all work necessary for the Project. PASSED, APPROVED AND ADOPTED this 4th day of February 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 25-09 Council member Perkes introduced Resolution 25-09. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 25-09. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A LEASE RIDER WITH THE EVANSTON CHILD DEVELOPMENT CENTER, INC., A WYOMING NON-PROFIT CORPORATION, (ECDC) AND UNITED STATES DEPARTMENT OF HEALTH AND HUMAN SERVICES, ADMINISTRATION FOR CHILDREN AND FAMILIES (HHS/ACF) TO FACILITATE LEASEHOLD IMPROVEMENTS TO CITY PROPERTY. WHEREAS, the City and ECDC have entered into a Real Estate Lease, dated June 19 2019, to lease the real property and improvements, described therein, (the "Premises"); and WHEREAS, ECDC has proposed to construct certain leasehold improvements to a portion of the Premises to enable use of the Premises for a Head Start program through funding received from HHS/ACF; and WHEREAS, HHS/ACF requires, as a condition of funding, that the City acknowledge the Federal Interest (as defined by law or regulation) in the leasehold so the funds can be distributed; and WHEREAS, it is in the best interests of the City to execute the Lease Rider to facilitate the Head Start program proposed, and the Lease Rider will not impair the City’s rights or obligations under the Lease; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the attached OHS Lease Rider with the Evanston Child Development Center, Inc., and United States Department of Health and Human Services, Administration for Children and Families on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 21st day of January 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 25-10 Council member Welling introduced Resolution 25-10. Council member Welling moved, Council member Lind seconded, to adopt Resolution 25-10. 4  A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT OF THE SAGE INDUSTRIAL PARK NO. 8 SUBDIVISION, A SUBDIVISION OF LOT 12, BLOCK 1 OF THE SAGE INDUSTRIAL PARK SUBDIVISION, AS MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, JayGee Bros., LLC (the ASubdivider@), has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the “Sage Industrial Park No. 8 Subdivision”, located in Uinta County, Wyoming; and WHEREAS, said Subdivision plat is of land located within one (1) mile of the boundaries of the City of Evanston and requires joint approval of the City of Evanston, Wyoming and Board of County Commissioners of Uinta County, Wyoming; and WHEREAS, the Subdivision does not contain and does not require the completion of any public improvements and the City of Evanston has provided comment relating to impacts of the subdivision to the City’s infrastructure or development plans and any impacts identified have been addressed by the Subdivider and the plat can be approved pursuant to Section Wyo. Stat. § 34-12-103. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The final plat of the Sage Industrial Park No. 8 Subdivision is hereby approved, accepted, and authorized and described in particularity as follows, to-wit: “Sage Industrial Park No. 8 Subdivision” is a subdivision of Lot 12, Block 1 of the Sage Industrial Park Subdivision, located in Uinta County, Wyoming, said “Sage Industrial Park No. 8 Subdivision” being more particularly described as follows: BEGINNING at the Southeast corner of said Lot 12, running thence the following six (6) courses along the boundary thereof: N 84°02'20" W, 595.34 feet; thence N 6°34'33" E, 1385.47 feet; thence N 89°32'11" E, 415.61 feet; thence S 1°04'10" E, 450.08 feet; thence S 1°03'18" E, 771.81 feet; thence S 1°14'23" W, 219.90 feet to the POINT OF BEGINNING. Said "Sage Industrial Park No. 8 Subdivision" containing 16.469 acres, more or less. Section 2. The Mayor and City Clerk are hereby authorized to execute the final plat and are directed to enforce the mandates of Wyo. Stat. Section 34-12-103 with regard to the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED, APPROVED AND ADOPTED this 4th day of February 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Department Comments Public Works Director, Gordon Robinson commented on the water repairs on 9th and Center Streets. Public Comments Citizens expressed questions and comments about the old Wyoming State Hospital and leases to which the City entered into as a landlord. Adjournment With no further business to be conducted at this time, Mayor Williams adjourned the meeting at 6:21 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 5