City Council

EVANSTON CITY COUNCIL Second Regular Meeting February 18th, 2025 The official record of proceedings of the second meeting of the Evanston City Council for the month of February was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Henry Schmidt, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Jesse Lind was excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; City Treasurer, Trudy Lym; Community Development Director, Rocco O’Neill; Senior Planner, DuWayne Jacobsen; Information Technology Coordinator, Preston Sheets and Police Lieutenant, Ken Pearson. City Engineer, Damon Newsome; Director of Parks and Recreation, Kim Larson; Public Works Director, Gordon Robinson and Police Chief, Mike Vranish were excused. A group of interested citizens was also present. Approve Agenda Council member Sellers moved, Council member Welling seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held February 4th, 2025 and City Council Work Session held February 11th, 2025 were approved as presented. Bills Council member Perkes moved, Council member Schmidt seconded, to approve the following bills for payment: Feb 05, 2025 to Feb 18, 2025 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Beneficial Life Payroll 150.00 Delta Dental Payroll 8,544.55 Evanston Peace Officers Payroll 240.00 Health Equity Payroll 342.20 IRS Tax Deposit Payroll 59,628.73 NCPERS Payroll 96.00 Orchard Trust Payroll 3,368.32 The Hartford Payroll 222.90 Washington National Payroll 472.60 WEBT Payroll 217,946.09 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 13,298.22 Wyoming Retirement Payroll 129,898.32 Payroll 01/26/2025 – 02/08/2025 Payroll 184,396.51 All West Phones/Internet 2,878.99 Ansell Healthcare Products Supplies 356.00 ASCAP Dues 445.00 Brite Services 12,800.00 Caselle Support/Maintenance 4,039.00 Cazin’s Supplies 831.12 CCI Network Utilities 82.38 Century Link Utilities 983.22 Chemtech-Ford Laboratories Testing 257.00 City of Evanston Utilities 2,176.80 Condrey & Associates Services 13,750.00 Court Bonds Refunds 450.00 Crest LLC Services 2,811.25 Deposit Refunds Refund 100.00 Dura*Edge Products Contract 14,087.10 Dustbusters Road Salt 9,288.22 E. Dean Stout Contract 4,000.00 Enbridge Utilities 21,186.24 1 Evanston Chamber of Commerce Reimbursement 199.44 Evanston Parks & Recreation City Subsidy/Reimbursement 164,023.91 Evanston Regional Hospital Testing 84.93 Evanston Rodeo Series Contract 4,500.00 Evanston Uinta County Airport Contract 24,412.50 Fastenal Parts 48.47 Tammy Fields Services 1000.00 Kallas Automotive Parts 2,178.76 Morcon Supplies 2,151.13 Mountain West Business Solutions Service Agreement 308.90 Northern Lake Services Supplies 840.00 Novus Glass Services 295.00 NTOA Registration 622.00 Office Products Dealer Supplies 220.70 One-Call of Wyoming Tickets 46.00 Pine Top Engineering Services 242.50 Prestige Flags Supplies 1,059.08 Real Kleen Janitorial Supplies 256.15 Rocky Mountain Power Utilities 29,782.59 S Bar S Trucking Services 875.00 Sadi Fain Reimbursement 1,136.12 Safety Supply & Sign Signs 445.28 Salt Lake Wholesale Sports Supplies 4,113.30 Lisa Sanborn Reimbursement 1,139.64 SESAC Dues 610.00 Skaggs Uniforms 2,174.52 Smith’s Food & Drug Supplies 324.89 Stateline Metals of Wyoming Parts 11.20 Sulphur Creek Reservoir Co Dues 255.00 Thatcher Company Supplies 8,930.06 The Lumberyard Supplies 94.55 Tom’s HVAC Services 2,353.08 Uinta Counseling Services 187.84 Uinta County Jail Fees 6,158.78 Uinta County Herald Ads/Public Notices 931.11 Uinta County Solid Waste Landfill Fees 29,456.40 Walmart Supplies/Restitution 422.92 Wasatch Surveying Services 233.50 Westar Printing Supplies 429.10 Wheeler Machinery Parts 1,484.29 Wright Express Fuel 1,334.25 Wyoming Dept of Transportation Contract 1,634.69 Wyoming Waste Systems Dumpster Fee 91.65 The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Perkes, Welling, Sellers, Hegeman. Revenue and Expenditure Report Council member Welling moved, Council member Sellers seconded, to approve the Revenue and Expenditure Report for October 2024. The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Perkes, Welling, Sellers, Hegeman. Council Comments Council members spoke about condolences for Lander Mayor Richardson’s passing, the layoff of some Federal employees, and the tragic accident in the Green River tunnels. Board Appointments Council member Welling moved, Council member Sellers seconded, to confirm the following appointments: Mayor Williams appointed the following to terms on the following Boards: Airport Joint Powers Board Don Larson………………………………………. January 2028 Historic Preservation Commission Tyfani Sager………………………………………. January 2028 Jarred Barnes……………………………………….January 2028 2  Urban Systems Gordon Robinson…………………………………. January 2027 DuWayne Jacobsen……….……………….………January 2027 Henry Schmidt…….……….……………….………January 2027 Revolving Loan Fund Board Trudy Lym………………………………………January 2028 The motion passed with 5 yes votes: Schmidt, Perkes, Welling, Sellers, Hegeman. Awards Mayor Williams presented an “Above and Beyond” Award to long time citizen, Dan Wheeler. He also presented an award for Julie O’Connell for ten years on the Urban Renewal Board. Consent Agenda Council member Welling moved, Council member Perkes seconded, to approve the following Consent Agenda Item: Limited Malt Beverage Permit requested by Eric Pasenelli, of Arts, Inc. for the Celtic Festival at the Roundhouse and Railyards for the following dates and time: Friday, March 21st, 2025, from 2:00 pm to 11:00 pm and Saturday, March 22nd, 2025 from 11:00 am to 11:00 pm. The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Perkes, Welling, Hegeman. Sellers recused himself for a conflict. Ordinance 25-01 Council member Sellers moved, Council member Welling seconded, to pass Ordinance 25-01 on third and final reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM PUBLIC (P) ZONE TO HIGHWAY BUSINESS – ESTABLISHED (HB-E) ZONE, AS REQUESTED BY AGN, LLC, d/b/a ASPEN GROVE NURSERY, OF THE LAND MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, AGN, LLC doing business as Aspen Grove Nursery, filed an application with the Planning and Zoning Commission of the City of Evanston, Wyoming to change the zoning of the property described below from Public (P) to Highway Business -Established (HB-E); and WHEREAS, the City of Evanston, Wyoming is the owner of the subject property described herein and has consented to the application for the proposed zone change and leases the property to AGN, LLC with an option in AGN, LLC to purchase the property; and WHEREAS, the Planning and Zoning Commission scheduled a public hearing to consider said application on January 6, 2025; and WHEREAS, notice of the public hearing and application was published in a newspaper of general circulation and notices of the hearing were mailed to affected landowners pursuant to City Ordinance; and WHEREAS, the public hearing was held on January 6, 2025 by the Planning and Zoning Commission to consider the application for the proposed zone change; and WHEREAS, after receiving testimony and evidence from the applicant, affected landowners and the public at large, the Planning and Zoning Commission voted to recommend to the governing body that it approve the zone change. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The request of AGN, LLC to change the zoning of the property described below, from Public (P) Zone to Highway Business – Established (HB-E) Zone is hereby approved and authorized. Said real property being more particularly described as follows: Township 15 North, Range 120 West, 6th P.M., Uinta County, Wyoming Section 16: part of the SE l/4 SE l/4 described as follows: Commencing at a point which is S 89° 46' W, 494.18 feet from the southeast comer of said section 16, thence continuing S 89° 46' W along the southern boundary line of Section 16, 500.82 feet; thence N 0° 14' W, 128 feet; thence N 33° 03' E, 400 feet; thence N 89° 46' E,187.0 feet; 3  thence S 33° 30' E, 400 feet; thence S 0° 14' E, 28 feet; thence S 89° 46' W, 125 feet; thence S 0° 14' E 100 feet to the POINT OF BEGINNING. Also known as 196 Bear River Drive, Evanston, Wyoming. Section 2. The City of Evanston is hereby authorized and directed to take all action necessary to implement said zone change and amend the City of Evanston Zoning Map accordingly. PASSED AND APPROVED on Third and Final Reading this 18th day of February 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Perkes, Welling, Sellers, Hegeman. Resolution 25-11 Council member Perkes introduced Resolution 25-11. Council member Perkes moved, Council member Schmidt seconded, to adopt Resolution 25-11. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICES AGREEMENT WITH IGES, INC., TO PROVIDE ENGINEERING SERVICES RELATING TO A GEOTECHNICAL ANALYSIS OF CONDITIONS AND MITIGATION STRATEGY OF THE EVANSTON RECREATION CENTER SITE. WHEREAS, the Evanston Parks and Recreation District (“District”) and/or City of Evanston have been evaluating the roof structure and drainage of the Evanston Recreation Center site and building, and the City has budgeted and appropriated funds for a potential roof replacement of the Center; and WHEREAS, the District previously requested an analysis of the site investigation and stability of retaining walls on the Center site, and outline mitigation and stabilization strategies regarding soil conditions and mitigation to allow the facility to continue functioning without interruption; and WHEREAS, IGES, Inc. has submitted a proposal to the City regarding an evaluation of the site and retaining walls in order to provide suggested scheduling and ordering of work that may need to be performed on the site or walls; and WHEREAS, it would be in the best interests of the City of Evanston to accept the proposal and enter an agreement with IGES, Inc. for such purpose, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, an Engineering Services Agreement between the City of Evanston and IGES, Inc. a copy of which is attached hereto as Appendix “1”. PASSED, APPROVED AND ADOPTED this 18th day of February 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Perkes, Welling, Sellers, Hegeman. Resolution 25-12 Council member Sellers introduced Resolution 25-12. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 25-12. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING TO AMEND A PORTION OF THE CITY'S MASTER PLAN TO AUTHORIZE A HIGHWAY BUSINESS - ESTABLISHED ZONE FOR THE REAL PROPERTY DESIGNATED HEREIN AS REQUESTED BY THE CITY OF EVANSTON. WHEREAS, a public hearing was held by the Planning and Zoning Commission of the City of 4 Evanston on January 6, 2025, to consider amending the City's Master Plan, (the 2010 Plan), to authorize a highway business established land use zone, and; WHEREAS, Section 2-72 C. of the City Code requires that an amendment to the Master Plan be approved by two thirds of the members of the Planning and Zoning Commission; and WHEREAS, after receiving testimony and evidence from the applicant, affected adjacent landowners and the public at large, the Commission members present at the hearing unanimously voted to recommend the approval of the proposed master plan amendment; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Master Plan of the City of Evanston is hereby amended to permit a highway business – established zone for the real property described as follows as requested by the City of Evanston: Township 15 North, Range 120 West, 6th P.M., Uinta County, Wyoming Section 16: part of the SE l/4 SE l/4 described as follows: Commencing at a point which is S 89° 46' W, 494.18 feet from the southeast comer of said section 16, thence continuing S 89° 46' W along the southern boundary line of Section 16, 500.82 feet; thence N 0° 14' W, 128 feet; thence N 33° 03' E, 400 feet; thence N 89° 46' E,187.0 feet; thence S 33° 30' E, 400 feet; thence S 0° 14' E, 28 feet; thence S 89° 46' W, 125 feet; thence S 0° 14' E 100 feet to the POINT OF BEGINNING. Also known as 196 Bear River Drive, Evanston, Wyoming. Section 2: The Mayor, City Clerk and City Planner are authorized to undertake all steps necessary to amend the Master Plan as set forth herein. PASSED, APPROVED AND ADOPTED this 18th day of February 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Willliams, Schmidt, Perkes, Welling, Sellers, Hegeman. Public Comments Citizens expressed questions and comments about the old Wyoming State Hospital and the appointments for the Historic Preservation Commission. Adjournment With no further business to be conducted at this time, Mayor Williams adjourned the meeting at 6:15 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 5