City Council

EVANSTON CITY COUNCIL Second Regular Meeting April 15th, 2025 The official record of proceedings of the second meeting of the Evanston City Council for the month of April was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Henry Schmidt, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; City Treasurer, Trudy Lym; Community Development Director, Rocco O’Neill; Information Technology Coordinator, Preston Sheets; Police Chief, Mike Vranish; City Engineer, Damon Newsome and Director of Parks and Recreation, Kim Larson. Public Works Director, Gordon Robinson was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Schmidt seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held April 1st, 2025 and City Council Work Session for April 8th, 2025 was approved as presented. Bills Council member Perkes moved, Council member Sellers seconded, to approve the following bills for payment: Apr 02, 2025 to Apr 15, 2025 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Beneficial Life Payroll 150.00 Delta Dental Payroll 8,495.00 Evanston Peace Officers Payroll 240.00 Health Equity Payroll 2,509.16 IRS Payroll 55,221.95 NCPERS Payroll 96.00 Orchard Trust Payroll 3,368.32 Parks & Recreation Payroll 206.31 The Hartford Payroll 222.90 Washington National Payroll 472.60 WEBT Payroll 215,705.93 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 8,598.97 Wyoming Retirement Systems Payroll 84,365.64 Payroll 03/23/2025 – 04/05/2025 Payroll 172,189.66 Adidas America Supplies 1,292.03 All West Utilities 3,110.46 Artistic Custom Badges & Coins Supplies 1,003.70 AT & T Cell Phones/Internet 602.34 Caselle Support/Maintenance 4,039.00 Cassidy’s Weed & Pest Services 650.00 Cazin’s Supplies 1,597.52 CCI Network Utilities 86.26 CD’s Electric Services 454.09 Century Link Utilities 380.06 City Employees Awards 650.00 City of Evanston Utilities 2,263.95 Civic Plus Contract 3,926.24 Cleveland Golf Supplies 5,419.32 Court Bonds Restitution/Refund 603.81 Crest LLC Services 9,238.00 Deru’s Services 390.42 1 DLT Solutions Software 4,931.14 Earth Medicine Supplies 1,093.50 Evanston Chamber of Commerce Reimbursement 56.00 Evanston Parks & Recreation City Subsidy/Reimbursement 149,191.82 Fastenal Parts 13.92 Financial Partners Group Contract 184.21 Fisher’s Technology Supplies 488.19 Floyd’s Truck Center Parts 3,919.89 Great Basin Turf Products Supplies 406.00 Green Source Supplies 5,251.00 Kallas Automotive Parts 179.99 Local Government Liability Pool Deductible 5,000.00 Mint Green Group Supplies 9,195.64 Mountain Alarm Fire Services 4,677.00 Mountainland Supply Parts 2,319.35 Mountain West Business Solutions Service Agreement 277.05 Murdochs Parts 56.55 On-Call of Wyoming Tickets 56.70 Real Kleen Janitorial Supplies 299.00 Rocky Mountain Power Utilities 41,168.41 Rogue Services Parts 3,119.00 Semi Service Parts 7,069.59 Shred-It USA Services 127.98 Simpleview Contract 8,250.00 Sirchie Finger Print Lab Supplies 760.94 Skaggs Uniforms 1,684.51 T-7 Inc Propane 1,045.35 Taylor Made Golf Supplies 16,691.25 The Bugnappers Services 1,573.00 Titleist Supplies 2,454.54 Tom’s HVAC Services 655.92 Uinta County Dispatch Fees/Jail Fees/Contract 563,797.71 Uinta County Herald Ads/Public Notices 1,618.06 Uinta County Human Services Contract 33,750.00 Uinta County Solid Waste Landfill Fees 29,855.60 Uinta Lock & Key Services 538.00 Walmart Supplies/Restitution 897.86 Wasatch Equipment Rentals Rental 75.00 Westar Printing Supplies 64.74 Wilson Sporting Goods Supplies 4,939.17 Wright Express Fuel 969.16 Wyoming Waste Systems Dumpster Fee 91.99 Wyoming Board of Veterinary Med Renewal 50.00 Young Automotive Group Services 3,911.14 The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Revenue and Expenditure Report Council member Perkes moved, Council member Welling seconded, to approve the Revenue and Expenditure Report for January 2025. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments Council members spoke about working together, watching for children and motorcycles while driving, checking on Seniors and Veterans, appreciation to Public Works, the Golf Course being open and the old Wyoming State Hospital. Oath of Office Mayor Williams conducted an Oath of Office for Jessica Villarreal to fill the position of Police Officer for the City of Evanston. Alterations to Roof Structure Council member Schmidt moved, Council member Sellers seconded, to approve alterations to, or construction of the roof structure of the HUB Building/Preschool Building of the Evanston Child Development Center located at 336 Summit Street/422 3rd Street in Evanston, Wyoming. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, 2 Hegeman. Declaration of Excess Property and Transfer Council member Welling moved, Council member Perkes seconded, to declare rail ties located at the Roundhouse and Railyards as excess/surplus assets and authorizing the Community Facilities director to sell the excess/surplus assets to the Wyoming Game and Fish Department. The motion passed with 6 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers. 1 no vote: Hegeman. Bid Award Council member Sellers moved, Council member Welling seconded, to award the bid for the 2025 Street Maintenance (Overlay) Project to the low bidder, Staker and Parson Companies. The motion passed with 6 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers. 1 no vote: Hegeman. Resolution 25-17 Council member Sellers introduced Resolution 25-17. Council member Sellers moved, Council member Welling seconded, to adopt Resolution 25-17. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH STAKER & PARSON COMPANIES FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE 2025 STREET MAINTENANCE (OVERLAY) PROJECT. WHEREAS, the City of Evanston has a need to maintain its streets; and WHEREAS, Staker & Parson Companies (“Staker”) submitted the low bid for the 2025 Street Maintenance (Overlay) Project; and WHEREAS, the City of Evanston and Staker are prepared to enter into an agreement whereby Staker will provide all materials and labor specified in the plans and specifications and the bid proposal documents for the 2025 Street Maintenance (Overlay) Project in Evanston, Wyoming; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston as Owner, and Staker & Parson Companies as Contractor, a copy of which is attached hereto as Appendix “1”, for completion of all work necessary for the 2025 Street Maintenance (Overlay) Project in Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 15th day of April 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed with 6 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers. 1 no vote: Hegeman. Public Comments Citizens expressed questions and comments about MOU for the 4420 Engine. Adjournment With no further business to be conducted at this time, Mayor Williams adjourned the meeting at 7:04 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 3