City Council

EVANSTON CITY COUNCIL First Regular Meeting July 1st, 2025 The official record of proceedings of the first meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Henry Schmidt, Jesse Lind, Mike Sellers and Jen Hegeman. Evan Perkes and David Welling were excused. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; Police Chief, Mike Vranish; City Engineer, Damon Newsome; Public Works Director, Gordon Robinson; Senior Planner, DuWayne Jacobsen; Director of Parks and Recreation, Kim Larson; City Treasurer, Trudy Lym and Community Development Director, Rocco O’Neill. City Clerk, Diane Harris; Information Technology Coordinator, Preston Sheets, Police Lieutenant, Ken Pearson and several Evanston Police Officers. City Treasurer, Trudy Lym was excused. A group of interested citizens was also present. Approve Agenda Council member Lind moved, Council member Schmidt seconded, to approve the agenda. The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held June 17th, 2025 was approved as presented. Bills Council member Sellers moved, Council member Lind seconded, to approve the following bills for payment: June 18, 2025 to July 01, 2025 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 248.00 Health Equity Payroll 2,509.16 IRS Payroll 57,182.85 Orchard Trust Payroll 3,343.32 Parks & Recreation Payroll 206.31 Uinta County Court Payroll 516.13 Wyoming Child Support Payroll 264.92 Wyoming Dept of Workforce Services Payroll 9,032.09 Wyoming Retirement Payroll 86,764.47 Payroll 06/01/2025 – 06/14/2025 Payroll 178,834.49 Adidas Supplies 105.00 Alsco Laundry Services 561.14 Animal Care Equipment Supplies 318.77 Aspen Grove Nursery Supplies 9,135.81 Callaway Golf Supplies 279.44 Carahsoft Dues 6,195.00 Cazin’s Supplies 1,614.64 CD’s Electric Services 7,248.58 Civic Plus Contract 4,044.04 Cleveland Golf Supplies 310.00 Cobra Puma Supplies 430.00 Defensive Edge Training Registration 1,400.00 Deposit Refunds Refund 100.00 Deru’s Services 1,002.16 ERA Supplies 658.22 Evanston Clinic Corp Testing 168.00 Evanston Parks & Recreation Reimbursement 77,929.77 Evanston Rodeo Series Contract 4,500.00 Fastenal Parts 31.22 First Bank Visa 20,313.41 Floyds Truck Center Parts 882.48 Freeway Tire Tires 114.29 Gladiator Materials Concrete 3,211.00 1 Golden Shovel Agency Contract 13,155.00 Golf Scorecards Supplies 367.92 Good to Grow Supplies 350.10 Hach Supplies 348.44 Highland Golf Supplies 990.46 Integrity Solutions Services 650.00 JUB Engineers Contract 10,449.10 Kallas Automotive Supplies 4,006.56 Kickin Grass Services 65.00 Lawrence’s Screen Printing Services 468.56 Local Government Liability Pool Insurance 52,737.00 Mity Lite Supplies 18,554.17 MJB Animal Clinic Supplies 341.50 Mountain Alarm Fire Services 2,266.50 Mountain West Business Solutions Service Agreement 1,029.82 Murdoch’s Supplies 2,719.08 Nalco Supplies 53,435.68 Nevada Tap Master Services 36,626.00 Joan Nixon Reimbursement 189.00 Office Products Dealer Supplies 275.47 Personnel Screening Testing 410.00 Proforce Law Enforcement Supplies 2,497.00 Pro-Vision Solutions Contract 55.00 Real Kleen Janitorial Supplies 148.45 Reladyne Fuel 2,792.12 Rocky Mountain Power Utilities 12,017.93 Rogue Services Services 17,660.00 Sidewalk Reimbursements Reimbursement 1,061.00 Sirchie Acquisition Supplies 88.83 Skaggs Uniforms 997.62 Thatcher Supplies 8,192.42 The Lumberyard Supplies 361.76 Turf Equipment & Irrigation Parts 11,024.22 Two Guys Flooring Services 20,000.00 Uinta County Jail Fees 6,750.00 Uinta County Human Services Contract 33,750.00 Uinta County SAFV Dues 500.00 Uinta Lock & Key Services 85.00 Vermeer Mountain West Equipment Rental 26,543.95 Verizon Wireless Cell Phones 201.17 Veterans of Foreign Wars Flag Program 670.00 Walmart Restitution 2.96 Westar Printing Supplies 708.00 Wheeler Machinery Parts 761.00 Shane Wright Reimbursement 47.75 XO Xtreme Marketing Contract 31,683.33 Xylem Water Solutions Services 98,850.00 Yamah Motor Contract 4,900.49 The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. Council Comments Council members spoke about how supportive the community was for two participants that are playing in the Junior Americas Cup, they reminded everyone to shop local, and be mindful of Veterans on the 4th who have PTSD. Public Lands – voices matter. Sympathy for the family of Jon Lunsford who passed away. He was on the City Council and Fire Chief for many years. Consent Agenda Council member Lind moved, Council member Hegeman seconded, to approve the following Consent Agenda Items: Street Closure Permit requested by Margie Lynch for a neighborhood 4th of July Block Party on Friday, July 4, 2025, on 5th Street between Sage and Summit Streets, from 5:00 pm to 10:00pm. Street Closure Permit requested by Dale Gardner for a neighborhood 4th of July Block Party on Friday, July 4, 2025, on Main Street between 4th and 5th Streets, from 10:00 a.m. to midnight. Street Closure Permit requested by Tim and Ellen Rhinehart for a neighborhood 4th of July Block Party on Friday, July 4, 2025, on West Anderson between 18th and 19th Streets, from 3:00 p.m. to 10.00 p.m. Limited Malt Beverage Permit requested by Tammy Staley of Evanston Chamber of Commerce for Brewfest at Depot Square - 920 Front Street, on Saturday, July 26th, 2025 from 12:00 p.m. to 5:00 p.m. 2 Street Closure Permit requested by Rachel Reifon of Kate’s for an After Party for Brewfest, on Saturday, July 26th, 2025, on a portion of Main Street between 9th and 10th Street, from 2:00 p.m. to midnight. The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. ORDINANCE 25 -04 Council member Sellers moved, Council member Lind seconded, to pass Ordinance 25-04 on third and final reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 24-71 A., THE CODE OF THE CITY OF EVANSTON, WYOMING RELATING TO SIGN PERMIT FEES AND PROVIDING FOR SETTING OF SIGN PERMIT FEES BY RESOLUTION ADOPTED BY THE EVANSTON CITY COUNCIL. WHEREAS, Section 24-71 A. of the City Code currently sets sign permit fees at an amount equal to one half of one percent of the value of the construction costs of a proposed sign, or five dollars, whichever amount is greater; and WHEREAS, other development and planning fees are set by annual resolution of the City Council as part of the annual budget process; and WHEREAS, there is a need to amend Section 24-71 A. of the City Code to permit setting of sign permit fees by resolution of the City Council to be consistent with other fee setting by the City; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1:Section 24-71 A. of the Evanston City Code is amended and re-enacted to provide as follows: § 24-71. Fees. A. The permit fee shall be set and established by the governing body of the City of Evanston in its annual budget resolution. A fee shall be collected for each separate sign. Any and all signs of the City of Evanston shall be exempt from assessment or payment of any such fees. Section 2:This ordinance shall be effective on passage on third and final reading. PASSED AND APPROVED on First Reading this 3rd day of June 2025. PASSED AND APPROVED on Second Reading this 17th day of June 2025. PASSED AND APPROVED on Third and Final Reading 1st day of July 2025. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. ORDINANCE 25-05 Sponsored by Council member Schmidt. Council member Schmidt moved, Council member Lind seconded, to pass Ordinance 25-05 on second reading. AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE REVOLUTION ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, the subdivider, Shane Aaron Francis and Adrianne E. Francis, Trustees of The Francis Family Revocable Trust under Trust Agreement dated February 20, 2024, has made application to the governing body of the City of Evanston, Wyoming for approval and authorization of the proposed subdivision entitled the Revolution Addition, located within the City of Evanston, Wyoming; and WHEREAS, the City of Evanston finds that all of the requirements of Section 22, "Subdivision Regulations" of the Code of the City of Evanston, have been complied with, including notice of hearings and hearings thereof; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF 3 EVANSTON, WYOMING, THAT: Section 1. The final plat of the Revolution Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: "Revolution Addition" to the City of Evanston, Wyoming is a subdivision of The Lot Line Adjustment of Lot 2, Block 1, of the Janet Kindler Addition, as said Lot Line Adjustment is platted and recorded at Reception No. 1128892, in the Office of the Uinta County Clerk, being located in the NE1/4 NE1/4 of Section 19, T15N, R120W, 6th P.M., City of Evanston, Uinta County, Wyoming, said "Revolution Addition" being more particularly described as follows: COMMENCING at the Northeast Corner of said Section 19 and running thence S 0°10'27" E, 615.11 feet along the East line thereof to the POINT OF BEGINNING, said point being the Northeast corner of Adjusted Lot 2, Block 1 of the Janet Kindler Addition, as said Adjusted Lot 2 is platted and of record in the Office of the Uinta County Clerk; thence along the boundary of said Adjusted Lot 2 the following ten (10 courses: continuing S 0°10'27" E, 497.62 feet; thence S 83°35'03" W, 137.76 feet; thence S 78°43'05" W, 45.97 feet; thence S 82°44'33" W, 375.35 feet; thence N 9°07'48" W, 231.04 feet; thence S 73°24'33" W, 195.15 feet; thence N 28°20'26" W, 61.41 feet along the East line of Constitution Avenue as dedicated on the original Janet Kindler Addition plat as recorded at Reception No. 1071372, in said Office; thence S 73°29'51" W, 17.49 feet; thence N 43°05'41" W, 111.83 feet; thence N 73°29'51" E, 937.44 feet to the POINT OF BEGINNING. Said "Revolution Addition" containing 6.920 acres, more or less. Section 2. The Mayor and City Clerk of the City of Evanston are hereby authorized and directed to enforce the mandates of Chapter 22 of the Code of the City of Evanston, referring to the payment of necessary fees and land dedication requirements by the subdivider and the filing of the final plat with the County Clerk of Uinta County, Wyoming as by law required. PASSED AND APPROVED on First Reading this 17th day of June 2025. PASSED AND APPROVED on Second Reading this 1st day of July 2025. PASSED AND APPROVED on Third and Final Reading this _____day of _____ 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. RESOLUTION 25 – 28 Council member Lind introduced Resolution 25-28. Council member Lind moved, Council member Sellers seconded, to adopt Resolution 25-28. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE HISTORIC PRESERVATION COMMISSION FOR THE CITY OF EVANSTON (HPC), AND THE CITY OF EVANSTON TO FACILITATE THE CONTINUED RESTORATION OF THE HISTORIC UNION PACIFIC SWITCH ENGINE 4420 IN SECTION 2 OF THE ROUNDHOUSE. WHEREAS, the HPC has accepted the responsibility for the restoration to running condition of the historic Union Pacific 4420 switch engine belonging to the City of Evanston, (the Steam Engine); and WHEREAS, the HPC has moved the Steam Engine from static display in a city park to Section 2 of the Roundhouse for the purpose of said restoration; and WHEREAS, on June 1, 2021, the City and HPC entered into a Memorandum of Understanding regarding the mutual obligations of the City and HPC with respect to restoration of the Steam Engine; and WHEREAS, the MOU previously entered anticipated the restoration to be complete within four years. The City and the HPC agree that it is in the public interest to enter into a new Memorandum of 4 Understanding setting forth the responsibilities of the parties with respect to restoring the Steam Engine in Section 2 of the Roundhouse; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor and City Clerk are hereby authorized to execute and attest on behalf of the City of Evanston, the Memorandum of Understanding between the Historic Preservation Commission for the City of Evanston and the City of Evanston to facilitate the restoration of the historic Union Pacific Switch Engine in Section 2 of the Roundhouse, a copy of which is attached hereto as Appendix “1”. PASSED, APPROVED AND ADOPTED this 1st day of July 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. Resolution 25-29 Council member Sellers introduced Resolution 25-29. Council member Sellers moved, Council member Hegeman seconded, to adopt Resolution 25-29. A RESOLUTION OF THE CITY OF EVANSTON ACKNOWLEDGING “LEMONADE DAY” AND EXEMPTING YOUTH BUSINESSES FROM BUSINESS LICENSING REQUIREMENTS ON AUGUST 9, 2025. WHEREAS, Lemonade Day is a national initiative aimed at teaching youth the basics of starting and operating their own business; and WHEREAS, the City of Evanston wishes to encourage entrepreneurship and business education among its young residents; and WHEREAS, providing an opportunity for youth to operate a business without the usual regulatory requirements can foster learning and community involvement; and WHEREAS, Lemonade Day is scheduled to take place on August 9th, 2025; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: August 9th, 2025 is hereby acknowledged as “Lemonade Day”, and on that day, community members under the age of 18 are permitted to operate a temporary business within the city limits without obtaining a city business license, provided that all other applicable city ordinances and regulations are complied with. PASSED, APPROVED AND ADOPTED this 1st day of July, 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. . Resolution 25-30 Council member Schmidt introduced Resolution 25-30. Council member Schmidt moved, Council member Lind seconded, to adopt Resolution 25-30. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING AND APPROVING CHANGE ORDER NO. 1 FOR THE 2025 STREET OVERLAY PROJECT. 5  WHEREAS, the City of Evanston has previously authorized the 2025 Street Overlay Project, which is being constructed by Staker & Parson Companies, LLC, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 1 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. The execution of Change Order No. 1 for the 2025 Street Overlay Project, a copy of which is attached hereto as Appendix “1”, is ratified and approved. Section 2. The City Engineer or Mayor are authorized to approve Change Order No. 1 on behalf of the City. PASSED, APPROVED AND ADOPTED this 1st day of July 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. Resolution 25-31 Council member Lind introduced Resolution 25-31. Council member Lind moved, Council member Sellers seconded, to adopt Resolution 25-31. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AGREEMENTS OF ACCEPTANCE FROM THE TRANSPORTATION COMMISSION OF WYOMING FOR PROJECT NO. B233004, PARCEL NO. 1 AND PARCEL NO. 2, TRANSFERRING CERTAIN HIGHWAY RIGHT-OF-WAY TO THE CITY OF EVANSTON. WHEREAS, the City of Evanston and the Wyoming Department of Transportation (WYDOT) previously entered into a Cooperative Agreement to provide resurfacing, curb and gutter replacement and ADA upgrades of certain city streets, specifically City View Drive (the AProject@); and WHEREAS, prior to construction of the Project, WYDOT acquired certain right-of-way for the proposed improvements, but the right-of-way was acquired in the name and by the Transportation Commission of Wyoming and not the City of Evanston; and WHEREAS, the Transportation Commission now desires to clarify the record ownership of the right-of-way and transfer it to the City of Evanston; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston is authorized to execute the Agreements of Acceptance with the Transmission Commission of Wyoming, for property described as Parcel 1 and Parcel 2, and accept Quitclaim Deeds from the Commission for the Parcels. Section 2: The Mayor and City Clerk are authorized to sign the Agreements, copies of which are attached hereto as Appendix “1” and Appendix “2”. PASSED, APPROVED AND ADOPTED this 1st day of July, 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. . Resolution 25-32 6 Council member Lind introduced Resolution 25-32. Council member Lind moved, Council member Schmidt seconded, to adopt Resolution 25-32. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION AND CONVEYANCE OF AN UNDERGROUND RIGHT OF WAY EASEMENT TO ROCKY MOUNTAIN POWER FOR THE INSTALLATION AND MAINTENANCE OF UNDERGROUND ELECTRIC POWER TRANSMISSION, DISTRIBUTION AND COMMUNICATION LINES. WHEREAS, Rocky Mountain Power has requested the City convey to it an easement for installation and maintenance of underground electric power transmission, distribution and communication lines for relocation of a transformer at the Evanston Recreation Center; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor and City Clerk are hereby authorized to sign, attest and convey an Underground Right of Way Easement to Rocky Mountain Power for the installation and maintenance of underground electric power transmission, distribution and communication lines, a proposed copy of which is attached hereto as Appendix “1” and in accordance with the terms and conditions approved by the Evanston City Attorney. PASSED, APPROVED AND ADOPTED this 1st day of July 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 5 yes votes: Willliams, Schmidt, Lind, Sellers, Hegeman. Department Comments EPR Director, Kim Larson reminded everyone about the Fresh Air, Freedom and Fun Festival on July 4th. City Engineer, Damon Newsome spoke about the Transmission Line project. Public Comments Citizens talked about the Main Street cleanup, the MOU for HPC, cars speeding around the Aspen Grove area, making it dangerous for bikers. Adjournment With no further business to be conducted at this time, Mayor Williams adjourned the meeting at 6:44 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 7