City Council

EVANSTON CITY COUNCIL Second Regular Meeting September 16th, 2025 The official record of proceedings of the second meeting of the Evanston City Council for the month of September was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Council member Perkes led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Henry Schmidt, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; Police Chief, Mike Vranish; City Engineer, Damon Newsome; City Treasurer, Trudy Lym; Community Development Director, Rocco O’Neill; Public Works Director, Gordon Robinson; City Clerk, Diane Harris; Director of Parks and Recreation, Kim Larson; and Information Technology Coordinator, Preston Sheets. A group of interested citizens was also present. Approve Agenda Council member Sellers moved, Council member Schmidt seconded, to approve the agenda with the addition of an Executive Session to hear complaints or charges brought against an employee. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held September 2nd, 2025 was approved as presented. Bills Council member Lind moved, Council member Perkes seconded, to approve the following bills for payment: Sept 03, 2025 to Sept 19, 2025 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 248.00 IRS Payroll 61,178.90 Orchard Trust Payroll 3,343.32 Wyoming Child Support Payroll 264.92 Wyoming of Workforce Services Payroll 13,174.28 Wyoming Retirement Payroll 134,244.46 Payroll 08/10/25 – 08/23/25 Payroll 190,721.47 All West Utilities 3,284.14 BH Inc Contract 625,135.28 Brownells Supplies 498.43 Callaway Golf Supplies 648.54 Caselle Support/Maintenance 4,450.00 Cazin’s Supplies 2,313.57 CCI Network Utilities 85.23 CD’s Electric Services 785.00 Century Link Utilities 1,058.13 Charles Kissling Foundation Reimbursement 2,100.00 Chemtech-Ford Laboratories Testing 407.00 City Employees Reimbursement 220.00 City of Evanston Utilities 6,717.31 Cleveland Golf Supplies 353.16 Core & Main Parts 12,672.96 Cut Permits Reimbursement 100.00 Deru’s Services 664.00 DLL Public Finance Contract 2,096.41 Education & Training Services Registration 1,647.00 Enbridge Gas Utilities 1,225.29 Energy Laboratories Testing 2,331.00 Evanston Parks & Recreation City Subsidy/Reimbursement 241,077.55 Evanston Regional Hospital Testing 254.79 Financial Partners Group Contract 2,332.09 First Bank Visa 18,128.62 Folsom Parts 1,841.79 1 Forsgren Associates Contract 1,165.00 Freeway Tire Parts 30.00 Geneva Rock Asphalt 1,179.23 Golf Scorecards Supplies 1,428.00 Griswold Industries Services 6,100.00 Hach Supplies 2,482.00 Highland Golf Supplies 421.87 Insane Impact Contract 3,750.00 J-Bar Excavation Sand 2,268.00 JUB Engineers Contract 21,848.08 Kallas Automotive Parts 1,333.63 Kickin Grass Services 65.00 Mile High Shooting Accessories Equipment 10,253.80 Mint Green Group Supplies 98.48 Morcon Industrial Supplies 277.06 Mountain West Business Solutions Service Agreement 261.50 Murdochs Supplies 2,084.43 Nalco Supplies 35,224.00 Neverest Equipment Parts 2,606.84 One-Call of Wyoming Line Locates 150.15 Ovivo USA Parts 1,192.56 PEO Chapter AL Reimbursement 1,320.00 Pine Top Engineering Services 450.40 Porter Muirhead Cornia Howard Audit Fees 30,000.00 Rain For Rent Rental 7,659.66 Real Kleen Janitorial Supplies 1,145.05 Redi Services Services 238.00 Reladyne Fuel 16,811.79 Rocky Mountain Power Utilities 43,541.14 Rogue Services Equipment 8,490.00 Safety Supply & Sign Signs 2,723.61 Skaggs Uniforms 250.00 Standard Plumbing Parts 53.65 Stateline Metals Parts 2,065.50 T-7 Inc Propane 558.92 The Lumberyard Parts 56.36 Thermco Products Parts 136.56 Titleist Supplies 74.18 Total Valve Systems Parts 693.10 Turf Equipment & Irrigation Parts 2,009.93 Uinta CDJR Parts 101.52 Uinta County Solid Waste Landfill Fees 39,530.96 Veterans of Foreign Wars Dues 100.00 WWQ & PCA Registration 620.00 Westar Printing Supplies 97.50 Wright Express Fuel 955.47 Wyoming Department of Revenue Sales/Use Tax 3,105.48 Wyoming Waste Systems Dumpster Fee 96.43 Xylem Solutions Parts 1,778.00 The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments Council members spoke about Homecoming and all the school activities coming up - The Homecoming Parade is Friday at 3 pm and the Football game is at 6 pm. It was mentioned that the website has all the events listed. Comments were made about the fall weather and the final Farmers Market. Consent Agenda Council member Perkes moved, Council member Lind seconded, to approve the following Consent Agenda Items: Street Closure Permit requested by Rocco O’Neill for a Cowboy Block Party on Saturday, September 20th, 2025, on Main Street from 9th Street to Harrison Drive and a portion of 10th Street between Main and Center Street, from 5:00 pm to midnight. Limited Malt Beverage Permit requested by Samuel Ottley of the Uinta County Veteran’s Board for the Veteran’s Day Dinner and Fund Raiser at the Roundhouse on Tuesday, November 11th, 2025, from 5:00 p.m. to 6:30 p.m. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. 2  Bid Award Council member Schmidt moved, and Council member Sellers seconded to award a bid for construction of all work required for the Grass Valley Lift Station Project to the lowest responsible bidder, Whitaker Construction Co., Inc. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. RESOLUTION 25 – 60 Council member Perkes introduced Resolution 25-60. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 25-60. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH WHITAKER CONSTRUCTION CO., INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE GRASS VALLEY LIFT STATION PROJECT. WHEREAS, the City has a need to make upgrades and improvements, including line replacements and a lift station, to its wastewater system in the Grass Valley area of the City; and WHEREAS, Whitaker Construction Co., Inc., of Brigham City, Utah, has submitted the lowest responsible bid to perform the construction work to upgrade and replace a sewer lift station and lines; and WHEREAS, Whitaker Construction Co., Inc., is prepared to enter into an agreement whereby Whitaker will provide all materials and labor specified in the plans and specifications for the Grass Valley Lift Station Project, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the attached Agreement between the City of Evanston, as Owner, and Whitaker Construction Co., Inc., as Contractor, for completion of all work necessary to complete the Grass Valley Lift Station Project in accordance with the terms and conditions attached hereto. PASSED, APPROVED AND ADOPTED this 16th day of September 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 25-61 Council member Sellers introduced Resolution 25-61. Council member Sellers moved, Council member Lind seconded, to adopt Resolution 25-61. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE ACCEPTANCE OF A QUOTE FROM ALL WEST COMMUNICATIONS TO PROVIDE A FIBER OPTIC BUILD-OUT FOR FIBER OPTIC SERVICE TO THE PURPLE SAGE GOLF COURSE PRO SHOP. WHEREAS, the City of Evanston has a need to upgrade the internet service for the Pro Shop of the Purple Sage Golf Course; and WHEREAS, All West Communications has submitted a Quote to provide the city with the upgrade through a fiber optic line, which requires a build-out to install the upgraded service; and WHEREAS, it would be in the best interest of the City to upgrade the internet service to the Pro Shop at the Purple Sage Golf Course, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City IT Coordinator is hereby authorized to accept on behalf of the City of Evanston, the attached Quote from All West Communications to provide fiber optic service to the Pro Shop at the Purple Sage Golf Course according to the terms and conditions of the Quote attached hereto. PASSED, APPROVED AND ADOPTED this 16th day of September 2025. ____________________________________ Kent H. Williams, Mayor 3 ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 25-62 Council member Welling introduced Resolution 25-62. Council member Welling moved, Council member Schmidt seconded, to adopt Resolution 25-62. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A GOVERNMENT PRODUCT LEASE AGREEMENT FOR A POSTAGE METER, WEIGH PLATFORM AND FEEDER WITH QUADIENT LEASING USA, INC. TO UPGRADE AND MAINTAIN CITY EQUIPMENT USED FOR BULK MAILINGS. WHEREAS, the City has a need to upgrade and update the equipment it uses for bulk mailings; and WHEREAS, the City of Evanston and Quadient Leasing USA, Inc. have negotiated an agreement to provide the equipment and service of equipment for bulk mailings as set forth in the Government Product Lease Agreement which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Government Product Lease Agreement between the City of Evanston and Quadient Leasing USA, Inc., a copy of which is attached hereto, to upgrade and maintain the equipment used for bulk mailings. PASSED, APPROVED AND ADOPTED this 16th day of September 2025. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 25-63 Council member Lind introduced Resolution 25-63. Council member Lind moved, Council member Sellers seconded, to adopt Resolution 25-63. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A SECONDARY MANUFACTURERS’ COMBINED SUBDIVISION PARTICIPATION AND RELEASE FORM FOR FURTHER OPIOID SETTLEMENT LITIGATION. WHEREAS, the State of Wyoming, through its Attorney General, has engaged in litigation with certain Pharmaceutical Supply Companies regarding opioid distribution which has harmed people and communities of the State of Wyoming; and WHEREAS, one of the results of the litigation is the attached Secondary Manufacturers’ Combined Subdivision Participation and Release Form, which would enable Wyoming communities and specifically the City of Evanston, to participate and receive settlement funds to be used for opioid abatement programs; and WHEREAS, the governing body for the City of Evanston has determined that it is in the public=s interest to execute a Secondary Manufacturers’ Combined Subdivision Participation and Release Form on behalf of the City; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston, Wyoming hereby approves and authorizes the execution of a Secondary Manufacturers’ Combined Subdivision Participation and Release Form, a copy of which is attached hereto. Section 2: The City Attorney is authorized to sign the Secondary Manufacturers’ Combined Subdivision Participation and Release Form on behalf of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 17th day of September 2025. 4  ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Executive Session Council member Schmidt moved, and Council member Sellers seconded a motion to convene in executive session to hear complaints or charges brought against an employee. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Council member Schmidt moved. Council member Welling seconded, to adjourn from Executive Session. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. No action was taken regarding the executive session. Department Comments Community Development Director, Rocco O’Neill reminded everyone about the Cowboy Block Party on Saturday, September 20th in downtown Evanston. Public Comments Kayne Pyatt reminded everyone to attend the Town Hall meeting for the new owners of the Uinta County Herald Wednesday at 5:30. Adjournment Council member Sellers moved, Council member Welling seconded to adjourn the meeting at 6:34 pm. The motion passed unanimously with 7 yes votes: Willliams, Schmidt, Lind, Perkes, Welling, Sellers, Hegeman. Kent H. Williams, Mayor Diane Harris, City Clerk 5