Planning and Zoning Commission

City of Evanston Planning & Zoning Commission Board of Adjustment 1200 Main Street, Evanston, Wyoming 82930 Ph.# (307) 783-6470 Fax: (307) 783-6490 Email: jcampbell@evanstonwy.org Web: www.evanstonwy.org Planning and Zoning Commission Meeting Minutes December 5, 2016 6:00 p.m.-City Hall Commissioners Present: Maryl Thompson, Chairperson Kevin Adams Robert N. Smith Kimberly Begalla Heath Beaudry Staff Present: Dennis Boal, City Attorney DuWayne Jacobsen, Associate Planner Janel Campbell, Administrative Assistant Chairperson Thompson called the meeting to order at 6:00 p.m. Chairperson Thompson asked for a motion to approve the agenda for the December 5, 2016 meeting. A motion was made by Commissioner Adams, seconded by Commissioner Beaudry. Motion carried. Chairperson Thompson asked for a motion to approve the minutes from the November 7, 2016 meeting of the Planning Commission. A motion was made by Commissioner Smith, seconded by Commissioner Adams. Motion carried. Chairperson Thompson proceeded to new business. Attorney Boal opened the public hearing with the following dockets: CP 16-12 A request by Rocky Mountain Surgical, LLC for a Conditional Use Permit to allow a parking lot as a principal use of a lot for property located at 184 Feather Way, Evanston, Wyoming which is zoned Office-Developing (O-D). The applicant is proposing to construct a parking lot to provide additional parking spaces for the surgical center and medical offices located at 191 and 195 Overthrust Road. (Section 24-15 B. (8)) Attorney Boal explained the legalities of the hearing stating that the applicant(s) would be heard from first, followed by those who were in favor of the applicant(s), and finally, from those who were opposed. He explained that these public hearings are contested case hearings and that anyone who wished to contest the Commission’s decisions must make it known to him at the closing of the hearings. Appeals of the Planning Commission can be conducted by the City Council pursuant to the provisions of the Evanston City Code which set forth procedure and timeline. Mr. Bart Jensen whose mailing address is 1227 Hwy 89 N. was sworn in. Mr. Jensen works for Cook-Sanders Associates, Inc. and stated that he would represent the applicant. Mr. Jensen explained that the rear property lines located at 184 Feather Way and 191 Overthrust Rd. adjoin in a 50-foot length. An access driveway is proposed within this 50-foot length. An agreement between abutting property owners is required to encroach into the 12-foot side yard setback area. The applicant found out today that he would not be able to provide that agreement. To address this, the applicant is proposing angled parking with one-way access. Angled parking and a reduced isle width for one-way traffic will allow the applicant to meet minimum side yard setback requirements. Traffic will flow from the existing Medical Office parking lot and exit onto Feather Way. The proposed parking lot will have curb and gutter except for the asphalt edge along the south side of the parking lot. The absence of a curb and gutter along this section will allow for drainage and snow removal. The applicant is proposing to landscape the west north and east side of the parking lot with weed barrier fabric and landscape rock. In the future when 184 Feather Way develops, they will be able to expand upon the proposed parking lot. Attorney Boal asked if anyone from the public had any questions for the applicant. With no questions, he asked if the Commissioners had questions for the applicant. Commissioner Begalla questioned what was going to happen with the remaining undeveloped portion of 184 Feather Way. Mr. Jensen stated that the applicant owns the property located at 184 Feather Way. He purchased the lot to expand parking for the Medical Office building. At the present time, he does not have plans to develop the remaining portion of the lot. Commissioner Smith questioned the number of parking spaces in the parking lot and dimensions of the parking spaces. He also questioned the width of the access from Feather Way. Mr. Jensen stated that there are 19 parking spaces shown on the plan and stall dimensions are 10 feet wide by 19 feet in length. The width of the access from Feather Way is shown to be 24 feet. Mr. Jacobsen questioned if the access onto Feather Way will be reduced with a parking lot designed for angled parking and one-way traffic. Mr. Jensen stated that the access will be 24 feet in width on Feather Way. The redesigned parking lot will shift to the south by approximately 6 feet. Attorney Boal asked if there was anyone present who would like to speak in favor or in opposition of the application. With no one to speak in favor or in opposition of the application, Attorney Boal closed the hearing. Chairperson Thompson asked the Commission for a motion to approve CP 16-12. Commissioner Smith made a motion to approve CP 16-12 with staff recommendations, seconded by Commissioner Begalla. Chairperson Thompson asked for discussion. With no discussion, Chairperson Thompson called for a vote. The motion was approved unanimously. Under other business, Chairperson Thompson mentioned the resignation of Commissioner Ellingford. She received a letter of interest from a David Slaughter to fill the vacancy. She also mentioned that Brittney Erickson of Caldwell Banker had expressed some interest to serve on the Commission. Commissioner Beaudry stated that he had someone express interest to serve on the Commission. Having little knowledge about these people, the Planning Commission decided not to forward a recommendation to the Mayor at this time. Attorney Boal stated that there are 3 Commissioners up for reappointment. He suggested that if these Commissioners would like to continue to serve on the Commission, they should submit a letter of interest to Planning Department staff or the Mayor. Chairperson Thompson reviewed future meeting dates of the Commission. Commissioner Adams noted that he will not be able to attend the next 4 meetings - January 9th, February 6th, March 6th, and April 3rd due to work. Chairperson Thompson adjourned the meeting at 6:15 p.m.