Planning and Zoning Commission

Planning & Zoning Commission Board of Adjustment Evanston, Wyoming www.evanstonwy.org Planning and Zoning Commission Meeting Minutes September 11, 2017 6:00 PM at City Hall Commissioners Present: Maryl Thompson – Chairperson Kimberly Begalla Michael Day Rowdy Dean Robert N. Smith Heath Beaudry Staff Present: Dennis Boal, Evanston City Attorney Dean Barker, City Engineer/City Planner DuWayne Jacobson, Associate Planner Chairperson Thompson called the meeting to order at 6:00 p.m. Chairperson Thompson asked for a motion to approve the agenda for the September 11, 2017 meeting. A motion was made by Commissioner Dean, seconded by Commissioner Beaudry. The motion carried unanimously. Chairperson Thompson asked for a motion to approve the minutes from June 5, 2017 and July 10, 2017 meetings of the Planning Commission. A motion was made by Commissioner Day, seconded by Commissioner Begalla. The motion carried unanimously. Chairperson Thompson opened nominations for the position of Vice Chair for the Planning and Zoning Commission by nominating Commissioner Dean. The motion was seconded by Commissioner Begalla. With no objections heard, the motion carried. Old Business: With no old business, Chairperson Thompson moved on to new business. New Business: Attorney Boal began the public hearings by explaining the legalities of the hearing, and how it would be conducted. Applicants would be heard from first, followed by those in favor of the proposal and finally hearing from those who are opposed to the proposal. He asked each person speaking to clearly state their name and home address for the record prior to being sworn in to testify. Attorney Boal additionally explained that public hearings are contested case hearings and that anyone who wishes to contest the Commission’s decision must make it known to him at the closing of the hearing. Attorney Boal opened the hearing with CP 17-09, a Conditional Use Permit to allow a carwash/detail business at 200 Bear River Drive, Evanston, Wyoming, which is zoned Highway Business-Established (HB-E). Mr. Solis, the applicant, and his niece were present to speak along with Ms. Pam Fisher with Uinta Realty, who provided interpreter services for Mr. Solis. Mr. Solis, whose mailing address is 90 South Valley Drive, Apt. #23, Evanston, Wyoming, was sworn in. Ms. Fisher, whose mailing address is 1049 Main Street, Evanston, Wyoming, was sworn in. Ms. Fisher explained that Mr. Solis is in the process of purchasing the property with the intention of opening a car detail business for which the location is appropriately zone. A photo/sketch of the proposed modifications to the building was provided. Chairperson Thompson asked for a time frame for the improvements to the building. Mr. Solis’ niece advised the Commissioners of an eight-month time frame, including fixing deteriorating asphalt and concrete. Commissioner Dean asked about the plan for the canopy. Mr. Solis advised it will become parking and will be used for signs. In closing, the applicant expressed the desire to provide quality service and improve the area for the community. Mr. Willmore, who mailing address is 1160 Kings Court, Kaysville, UT, was sworn in. He stated he is representing Classic Lodge Apartments and the seller. He offered support of the applicant and addressed a question by Chairperson Thompson regarding shared driveway access. Attorney Boal asked the audience and the Commissioners for further questions or statements either for or against the application. With none heard, the hearing was closed. Chairperson Thompson asked for a motion to approve CP 17-09 with staff recommendations. Commissioner Day made a motion to approve CP 17-09, seconded by Commissioner Smith. Chairperson Thompson asked the Commissioners for discussion. Commissioner Dean asked Mr. Willmore when environmental report had been completed. Mr. Willmore advised one had been completed on January on 2016. He additionally advised the report from the environmental service found no reason for concern based on DEQ’s conclusion that ground water contaminates were below monitoring levels and the case was closed. Commissioner Dean suggested 10 months be allowed to complete the project. Chairperson Thompson suggested a date of July 1, 2018 to complete the improvements. The motion was amended to include the July 1, 2018 completion date. Chairperson Thompson called for a vote. The motion carried unanimously. Attorney Boal opened the next hearing, CP 17-10, a request by David Cooper for a Conditional Use Permit to allow a detached accessory building to exceed 60% of the footprint area of the principal building and to allow the total of all detached accessory building to exceed 75% of the footprint area of the principal building for the property located at 124 Main Street, Evanston. David Cooper, whose mailing address is 124 Main Street, Evanston, Wyoming, was sworn in. Mr. Cooper explained that the purpose for requesting the addition of the accessory building is to be able to park vehicles. Attorney Boal asked if anyone had questions for the applicant or would like to speak in favor of or in opposition to the application. With no response, Attorney Boal closed the hearing. Chairperson Thompson asked for a motion to approve CP 17-10 with staff recommendations. Commissioner Dean so moved, seconded by Commissioner Day. Chairperson Thompson asked for discussion. With no discussion, Chairperson Thompson called for a vote. The motion carried unanimously. Attorney Boal open the next hearing, CP 17-11, a request by Rocky Mountain Sign for a conditional Use Permit to allow an automatic digital sign for Evanston Middle School located at 341 Summit Street, Evanston, Wyoming. Brian Stokes, whose mailing address is 243 Center Street, Evanston, Wyoming and Doug Rigby, whose mailing address is 71 Hathaway Ave, Evanston, Wyoming was sworn in. Brian and Doug explained the design of the sign, referencing drawings provided to the Commission. The digital sign will be a tri-colored LED display. Attorney Boal asked if anyone had questions for the applicant. Chairperson Thompson asked if the sign would be illuminated 24 hours a day. Mr. Stokes advised it would and referenced other signs in town as like the requested sign. Attorney Boal asked for further questions or comments regarding the application. With none heard, he closed the hearing. Chairperson Thompson asked for a motion to approve CP 17-11 with staff recommendations. Commissioner Dean so moved, seconded by Commissioner Day. Chairperson Thompson asked the Commission for discussion. Chairperson Thompson questioned the need to submit an additional use permit for the existing sign prior to approval of the current being discussed. Associate Planner, DuWayne Jacobson advised that they would be submitting a Conditional Use Permit for the existing signage in addition to the one being discussed, thus addressing all the requirements for both signs. With no further discussion, Chairperson Thompson called for a vote. The motion carried unanimously. Attorney Boal opened the next hearing, HE 17-04, an application by EA Architecture for a Height Exception to allow a roof-mounted church spire to exceed the 16-foot height limitation located within the SE ¼ of Section 20. Aaron Blake, whose mailing address is 10576 S. State Street, Draper, UT, was sworn in. Mr. Blake spoke on behalf of the LDS church stating that the church spire would not exceed the maximum allowable height of 65 feet. Attorney Boal asked if anyone had questions for Mr. Blake. Commissioner Begalla expressed concerns that the town might be labelled as unwelcoming to those looking to move here who may be of other religions given the requested height of the spire. Lisa Beachel, whose mailing address is 440 Elm Street, Evanston, Wyoming, commented regarding the spire on the church advising she sees no issues with the proposed spire. Attorney Boal asked if anyone or the Commission had questions for Ms. Beachel. None were heard. Attorney Boal asked if anyone had comments or questions regarding the application. Hearing no further comments or questions, Attorney Boal closed the hearing. Chairperson Thompson asked for a motion to approve HE 17-04. A motion was made by Commissioner Beaudry, seconded by Commissioner Day. There were four aye votes and one nay vote. The motion carried. Attorney Boal opened a hearing for DSP 17-01, a request by B Property Group, LLC for a Design Standards Plan for a large retail establishment that exceeds 25,000 square feet to construct an addition to the existing building for the property located at 120 North 2nd Street, Evanston, Wyoming. Cody Bateman, whose mailing address is 48 Aspen Grove Drive E, Unit P-10, Evanston, Wyoming and Chad Hansen with Mountain West Architects, 543 25th Street, Ogden, Utah, were sworn in. Mr. Hansen spoke on behalf of B Property Group. Mr. Hansen reviewed video/slides showing the specifications proposed for the renovations. Attorney Boal asked if the Commission had questions for Mr. Bateman or Mr. Hansen.  Commissioner Beaudry asked about a timeframe for completion of the renovations. Mr. Bateman advised of a proposed beginning of the project next May and finishing in the fall. Attorney Boal asked for additional questions or comments from the audience or commissioners. Hearing none, Attorney Boal closed the hearing. Chairperson Thompson asked for a motion to approve DSP 17-01 with staff recommendations including a height restriction of six feet for products stored under the canopy. So moved by Commissioner Dean, seconded by Commissioner Begalla. Chairperson Thompson asked for discussion. With no discussion, Chairperson Thompson called for a vote. The motion carried unanimously. Attorney Boal opened a hearing for HE 17-05, a request by GPD Group for a Height Exception to allow a fence to exceed the maximum height limitation of six feet for property located at 101 Wasatch Road, which is zoned Highway Business- Established (HB-E). The applicant is proposing to construct and eight-foot tall fence to screen Tesla’s equipment. Sarah Brachia, whose mailing address is 520 S. Main, Suite 2531, Akron, Ohio, was sworn in. Ms. Brachia stated that she is representing Tesla in their request for a height exception to allow an 8-foot tall fence to enclose Tesla’s equipment. Richard Dent, whose mailing address is 1801 W Morse Lee, Evanston, Wyoming, was sworn in. Mr. Dent stated that he removes snow on the property and is in favor of the proposed fence. Attorney Boal asked if anyone had further questions or comments regarding the request. With no further questions or comments, Attorney Boal closed the hearing. Chairperson Thompson asked for a motion to approve HE 17-05 with staff recommendations. So moved by Commissioner Begalla, second by Commissioner Day. Chairperson Thompson asked for discussion. With no discussion, the Chairperson Thompson called for a vote. The motion carried unanimously. Chairperson Thompson announced future Planning Commission meeting dates of October 2, November 6, December 4. The meeting adjourned at 7:10 PM. Respectfully Submitted, Dawn Worley