Everett City Council

W ednesday, May 23, 2012 The regular meeting of the Ev erett City Council was called to order at 12:30 p.m., May 23, 2012 in the City Council Chambers of the Ev erett City Hall, President Gipson presiding. Upon roll call it was f ound that May or Stephanson, Council Members Roberts, Moore, Hatloe, Gipson, Stonecipher and Af f holter were present. Council Member Roberts led the Pledge of Allegiance. The minutes of the May 16, 2012 city council meeting were approv ed. Council Members Hatloe and Gipson abstained f rom the v ote. MAY OR May or Stephanson had no comment. CITY COUNCIL President Gipson made the f ollowing announcement. With the passing of Council Member Nielsen it has been a sad week f or the city of Ev erett. Council Position No. 5 will be f illed in the upcoming Nov ember election. By Charter the City Council is to make an interim appointment by June 11. In conf erring with the City Attorney there are sev eral options which can be taken including: 1) simply appointing an indiv idual; 2) taking nominations f rom the Council, conducting interv iews and selecting an indiv idual; and 3) conducting a f ull process as was done in the past. Applicants must be a minimum of 18 y ears of age, a registered v oter and a resident of the city of Ev erett f or a minimum of one y ear. The process will be as f ollows: Public notice will be prov ided. A letter of interest and a resume conf irming the applicant’s qualif ications is to be submitted to the City Clerk’s Of f ice no later than 10 a.m., May 29, 2012. Following that, Council will be prov ided the inf ormation submitted and each Council member will then make a nomination f rom the list of applicants. Interv iews bef ore the City Council will take place at a public meeting and the applicants will be v oted on by the City Council Members. He reminded Council members that the process is gov erned by the Open Public Meetings Act, and Council members should not engage in group discussions on this issue outside of a public meeting. The City Attorney ’s Of f ice is av ailable f or any questions. CITY ATTORNEY Jim Iles, City Attorney, requested an executiv e session pursuant to RCW 42.30.110.1. subsections i, a, and c regarding three legal matters and one litigation matter to last no longer than 30 minutes with no announcement f ollowing. CITIZEN COMMENTS No citizens wished to comment. COUNCIL BRIEFING Adopt resolution authorizing the recov ery of abatement costs pursuant to EMC 1.20.090 at 5630 Commercial Av enue Presentation by Kev in Fagerstrom, Code Enf orcement Authorize call f or bids f or the construction of Water Main Improv ement “L” – Hewitt Av enue Project Presentation by Ry an Sass, Public Works CONSENT ITEMS Mov ed by Council Member Roberts, seconded by Council Member Moore to approv e the f ollowing consent items: RESOLUTION – CLAIMS To adopt Resolution No. 6499 acknowledging the pay ment of audited and approv ed claims against the City of Ev erett in the amount of $3,189,297.75 f or the period of May 5, 2012 through May 11, 2012. RESOLUTION – PAY ROLL To adopt Resolution No. 6500 acknowledging the pay ment of audited and approv ed pay roll claims against the City of Ev erett in the amount of $3,428,478.51 f or the period ending May 5, 2012. BID CALL – 112th STREET SE/SILVER LAKE ROAD TO SR 527 To authorize a call f or bids f or the 112th Street S.E. – Silv er Lake Road to SR 527 project. JOB COMPLETE – SEWER SY STEM L REPLACEMENT & IMPROVEMENTS To accept the Sewer Sy stem L Replacement & Improv ements project as complete and authorize the May or to sign the certif icate of completion with Shoreline Construction releasing retainage in the amount of $167,829.63. STREET CLOSURE – ARTIST GARAGE SALE To authorize the closure of Hoy t Av enue, Hewitt to the south side of Wall Street, on June 16, 2012, 9 a.m. to 4 p.m., f or an Artist Garage Sale sponsored by the Schack Art Center. STREET CLOSURE – GRADUATION EVENT To authorize the closure of Colby, 24th to 25th Street, on June 1, 2012, 7 p.m. to 10 p.m., f or a graduation ev ent sponsored by Archbishop Murphy High School. Roll was called with all council members v oting y es. Motion carried. AGREEMENT – HISTORIC PRESERVATION Mov ed by Council Member Stonecipher, seconded by Council Member Roberts to authorize the May or to sign the contract f or the Historic Preserv ation project. Roll was called with all council members v oting y es. Motion carried. AGREEMENT – SURFACE WATER PROTECTION ADS Mov ed by Council Member Stonecipher, seconded by Council Member Moore to authorize the May or to sign Regional Insertion Order agreement with National CineMedia, LLC f or surf ace water protection cinema ads in the amount of $4,086.00. Roll was called with all council members v oting y es. Motion carried. AGREEMENT – CLEAN WATER ACT Mov ed by Council Member Moore, seconded by Council Member Af f holter to authorize the May or to sign the prof essional serv ices agreement with ICF Jones and Stokes to prov ide serv ices in support of the City ’s Clean Water Act 404-401 permit application submittal f or the Water Pollution Control Facility in the amount of $101,607.00. Roll was called with all council members v oting y es. Motion carried. AGREEMENT – INTERNET HOSTING Mov ed by Council Member Hatloe, seconded by Council Member Af f holter to authorize the May or to sign the internet hosting agreement with FiberCloud, Inc. Roll was called with all council members v oting y es. Motion carried. BID AWARD – ASPHALT PRODUCTS Mov ed by Council Member Stonecipher, seconded by Council Member Moore to award Bid No. 2012-024 f or an annual supply of asphalt products to Granite Construction and Lakeside Industries, Inc. f or a total estimated award of $253,835.00 including Washington State Sales Tax. Roll was called with all council members v oting y es. Motion carried. AMENDMENT – DOWNTOWN PLAZA Mov ed by Council Member Roberts, seconded by Council Member Stonecipher to authorize the May or to sign Amendment No. 5 to the prof essional serv ices agreement with Nakano Associates f or the design of the Downtown Plaza at the Ev erett Perf orming Arts Center at no additional cost. Roll was called with all council members v oting y es except Council Members Hatloe and Gipson who v oted no. Motion carried. AMENDMENT – RIG-1 Mov ed by Council Member Af f holter, seconded by Council Member Moore to authorize the May or to sign Amendment No. 3 to the interlocal agreement with the State of Washington Department of Corrections regarding participation in RIG-1 and potential placement of a community corrections of f icer at the RIG f acility. Roll was called with all council members v oting y es. Motion carried. AGREEMENT – PORT SECURITY GRANT Mov ed by Council Member Moore, seconded by Council Member Roberts to authorize the May or to sign the Port Security Grant Program Fund Year 2009 memorandum of agreement with Marine Exchange of Puget Sound. Roll was called with all council members v oting y es. Motion carried. EXECUTIVE SESSION The city council meeting recessed f or an executiv e session and adjourned f rom there at 1:30 p.m. ___________________________ City Clerk Read and approv ed as printed. ____________________________ Council President