Everett Parks Board

PARKS ADMINISTRATION, PROJECT, PROGRAMS AND MAINTENANCE UPDATES – LOOKING AHEAD November, 2020 Council and Administration: • Council action items since last Park Board and Tree Committee meeting • Upcoming Council action o Nov. 4 – Cope Gillette Theater Lease Amendment o Nov. 4 – EPAC Management Fee Amendment • Board Member/Citizen Comment Follow Up • Administration o Agreements the Department is working on  Long-term lease with the Everett School District for Doyle Park • Grants o Emma Yule Park – Washington State Recreation & Conservation Office, Washington Wildlife & Recreation Program (WWRP) – Local Parks, for Park Development o Silver Lake Trail (TA Sullivan) - Washington State Recreation & Conservation Office, Washington Wildlife & Recreation Program (WWRP) – Trails, for trail development through the park o Edgewater Park - Washington State Recreation & Conservation Office, Youth Athletic Facilities (YAF), for development of a sports court at Edgewater Park o Final grant presentations were completed in September o Should know the preliminary ranking of grants in November Current Projects: • Phil Johnson Ballfield (PJB) Project (CIP3 Funding/Grants/Donation) o Consistent with past discussions the PJB project is moving forward o Bids were received o City Council funded and awarded the bid to Premier Field Development on 5/8/19 o Construction started in July 2019 o Fields 1 completed September 2019 o E-Layer completed on all fields o All fields are completed. Includes: LED sports field lighting; new synthetic turf; field striping for baseball, softball; miracle fields; and youth soccer o Bullpens are complete o Synthetic turf between fields is complete o Complex to be turned over for use March 15 o New parking lot and access road work to continue o Original Project work is complete o Contractor to provide change order to complete landscape requirements o Fields available for recreational staff use • Legion Sport Court Renovation o Received grant agreement with Recreation Conservation Office (RCO) C:\Users\eyoung\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8JV27JK4\2020-09 Parks Board Update - Nov.docx  o Design and details being reviewed o Quote for work being solicited through King County Directors Association (KCDA) o Quote for work being solicited through Job Order Contract (JOC) o Council Funding Ordinance 3734-20 Approved, Effective Date 4/01/2020 o JOC Contract with FORMA Construction signed 07-02-2020 o Work started – August 17 o Work is 75% complete – September 30 • Lowell Sport Courts (CIP3 Funding) o Public engagement meetings held on April 15 and May 20 o The community requested that we look at relocating the dog park o The current scope is to renovate/repair the tennis court, add pickleball striping, and renovate the basketball court o Moving the dog park off site and adding a circuitous walking path will be accomplished in the next phase o A quote for the work though King County Directors Association cooperative was solicited o Funding ordinance approved on September 11 o Purchase Order issued for the work. o Construction of asphalt work started 6-18-2020 o Asphalt work completed 07-20-2020 o Resurfacing work has started o Resurfacing work is 99% complete – September 30 o 100% Complete • Lower Howarth Marine Resource Council Grant o Project kick off meetings for stormwater feasibility work and signage o Project is underway o Art boards for interpretive signage completed o Working on fabrication of signage o Sign fabrication complete, installation pending • Forest Park Playground Replacement (CIP 3 Funding) o Public engagement for design process was held on May 13th o Staff are working on design parameters to give to playground representatives when we solicit proposals o Design proposals were solicited in July o The Board of Park Commissioners met and provided input about the designs o Funding Ordinance approved on September 11th o Final equipment layout completed o Quote finalized o At Council on December 8th for award of construction contract o Adjustments to the quote and Council Re-Award of purchase on 12/31 o Construction substantially complete 06-26-2020 o Anticipated Grand Opening upon Washington State Coronavirus Response - Phase 3 • Forest Park Sport Courts Renovation o Received grant agreement with Recreation Conservation Office (RCO) o Design and details being reviewed o Quote for work being solicited through King County Directors Association (KCDA) C:\Users\eyoung\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8JV27JK4\2020-09 Parks Board Update - Nov.docx  o Quote for work being solicited through Job Order Contract (JOC) o Council Funding Ordinance 3733-20 Approved, Effective Date 4/01/2020 o JOC Contract with FORMA Construction signed 06-26-2020 o Work scheduled to start in early September o Work started on September 8th o Work is 40% complete - September 30 o Work is 50% complete – October 30 • Garfield Pathways and Basketball Court (CIP-3 Funding) o Plans and specifications complete o Awaiting purchasing approval to go out to bid o Scope: Overlay asphalt paths; create two connecting paths to two shelter, sealcoat and stripe basketball courts o Bids Opened 08-20-2020 o Funding Ordinance adopted by Council on September 23, 2020 o Work to start in October o Work delayed due to weather – anticipate an April 2021 start. • Emma Yule Park (CIP-3 Funding) o Staff is working on construction documents o Hearing Examiner Scheduled for December 19th o Initial layout of playground complete o Anticipate soliciting bids by the end of the year o Project was out for bid in May 2020 first the bid was delayed and then the bid was pulled o Applied for a grant from Recreation Conservation Office (RCO) in July – should know preliminary ranking in November o Anticipate project will be bid again in December 2020 o 90% design completed. Draft Permit applications completed for City review and signature. o Construction anticipated to begin in early 2021 • Howarth Park Playground o Working on request for designs and costs – King County Directors Association (KCDA) • Doyle Park Playground o Working on request for designs and costs – King County Directors Association (KCDA) • Rotary Park Boat Launch Renovations o Received grant agreement with RCO (Recreation Conservation Office) o PSA with engineering firm for design, permitting, etc. being routed for signature o 60% design completed. Draft Permit applications completed for City review and signature. o The LED parking lot lighting is complete • Lowell Riverfront Off Leash Area (Snohomish County funding) o An initial scope has been developed o Working on the permits necessary for the project o Interlocal agreement with Snohomish County for funding has been signed. o Working on Professional Services Agreement (PSA) for Biologic Assessment o Biologic Assessment complete o Shoreline Substantial Development Permit Approval 06-22-2020 o Project timeline to be determined • Madison-Morgan Improvements (CIP-3 Funding) C:\Users\eyoung\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8JV27JK4\2020-09 Parks Board Update - Nov.docx  o House repairs to prepare for rental opportunity/eyes on the park  Staff are working remodel o Staff attended neighborhood meeting in March o Revising site drawings based on neighborhood input o Met with neighborhood in April o Funding for purchase (Conservation Futures) requires property be used as natural open space and native vegetation. Neighborhood supports this. o Neighbor has agreed to sell property to the City o Conservation Futures grant will fund the acquisition of the property  Property agreement has been sighed  Waiting for sale of property to close  Started asbestos survey contract and small works bid to demolish the residence on the newly acquired Conservation Grant property o Park improvement timeline to be determined • Eclipse Mill Park o Staff is working with Public Works and Shelter refining the original design. o Shelter Development, LLC will be constructing the upland park amenities as part of the development agreement o Working on Request for Qualification for an engineer to provide design, construction documents, bidding and permit procurement, and construction administration for riverbank stabilization and in-water amenities • Silver Lake Trail o Have applied for the following grant: Silver Lake Trail (TA Sullivan) - Washington State Recreation & Conservation Office, Washington Wildlife & Recreation Program (WWRP) – Trails, for trail development through the park o Should know preliminary ranking of grant in November. o Parks initiated a project kick off meeting with Public Works. o Project schedule to be determined Future Projects: • Edgewater Park Renovation o Public Works will hold an online open house from July 17 through August 30th pertaining to the bridge renovation along Mukilteo Blvd. at Edgewater Creek. There will be a live webinar scheduled for the evening of the August 25. The open house site and webinar will feature a page about upcoming public outreach pertaining to the redesign of Edgewater Park. • Howarth Sport Court Renovations o Received grant agreement with Recreation Conservation Office (RCO) o Design and details being reviewed o Quote for work being solicited through King County Directors Association (KCDA) o On hold pending design considerations o Parks will initiate public outreach to seek comments on this project and other projects, tentatively scheduled for October 20th C:\Users\eyoung\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8JV27JK4\2020-09 Parks Board Update - Nov.docx  o Howarth Park upper area is in design development based on comments generated at the October 20 neighborhood meeting. Community Engagement and Recreation Opportunities Specific to Parks & Community Services: • March 7 Green Everett Partnership event at Forest Park C:\Users\eyoung\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8JV27JK4\2020-09 Parks Board Update - Nov.docx