Everett Parks Board

CITY OF EVERETT BOARD OF PARK COMMISSIONERS AND TREE COMMITTEE MEETING January 12th, 2021 4:45 P.M. Virtual Teams Meeting +1 425-616-3920 United States, Seattle (Toll) Conference ID: 195 105 506# Roll Call Adoption of Meeting Agenda Acceptance of Minutes: December 1st, 2020 Park Board/Tree Committee Member Reports 15 minutes Parks Director 5 minutes Council Liaison Report 5 minutes Citizen Comments 5 minutes Tree Committee Staff Reports 10 minutes (Questions only) Board members are encouraged to read the reports in advance of the meeting and submit questions via email to Kimberly Shelton at kshelton@everettwa.gov before January 11th ACTION ITEM Board Chair and Vice Chair 5 minutes PUBLIC HEARING Golf Rate Presentation – Cory Rettenmier 10 minutes DISCUSSION Doyle Park 15 minutes PROS Plan 15 minutes INFORMATIONAL Project Updates – Chris Lark 10 minutes New Business Adjourn Next Meeting Board of Park Commissioners and Tree Committee Retreat – January 23rd, 2021, 9:30am Next Regurlarly Scheduled Monthly Meeting February 2nd, 2021 Virtual Teams Meeting MISSION STATEMENT: “The Parks and Recreation mission is to bring all Everett citizens and visitors together on our common grounds and facilities. We provide a wide variety of quality recreational and park experiences that welcome everyone. We measure our success by customer satisfaction, efficiency and community development of our public spaces and recreation services that meet the values and needs of our citizens and visitors. We provide parks, play fields, recreation amenities, trails and pools that are attractive, clean, safe, and accessible.”  CITY OF EVERETT BOARD OF PARK COMMISSIONERS AND TREE COMMITTEE Tuesday, December 1st, 2020 4:30pm-6:30pm Virtual Teams Meeting +1 425-616-3920 United States, Seattle (Toll) Conference ID: 195 105 506# The meeting was called to order at 4:35pm Board Members Present: Linda War Bonnet (Chair), Pamela Gerla (Vice Chair), Katrina Lindahl, Tom Norcott, Michael Yates, Laura McMurray, Sergiy Ryzhonkov Board Members Absent: None Council Liaison: Brenda Stonecipher Staff Present: Bob Leonard, Parks and Facilities Director, Paul Crane, Public Works Environmental Permit Coord., Kimberly Shelton, Assistant Parks Director, Emily Young, Administrative Coordinator, Chris Lark, Project Manager, Dean Shaughnessy, Project Coordinator, Cory Rettenmier, Golf and Park Program Manager, Theresa Bauccio, Purchasing Manager Guests Present: Mike Fosnick, Premier Golf Review and Acceptance of Minutes: Dean Shaughnessy clarified the correct road name of “Ibberson Road” in place of “Iverson Road’ as mentioned in the Silver Lake Trail discussion section. Motion/Second/Approved (m/s/a) unanimously to accept the minutes from November 3rd, 2020 with the noted corrected. Acceptance of Meeting Agenda: Motion/Second/Approved (m/s/a) unanimously to accept the agenda for December 1st, 2020. Member Reports: Tom has been fishing at Silver Lake and reports that the area is in good shape. He also visits Legion Golf Course every week and noted that the staff are doing an incredible job keeping the course nice and functional through these high usage months. He walked across the historic bridge for the first time and reported that it was very nice. He was pleased to see the garbage can at Howarth park. Katrina reported on an article she read about the City of Edmonds who plan to preserve wooded areas by implementing restrictions in areas where eight or more significant trees are growing. She reported that this is an interesting way of preserving their tree canopy. She is pleased with the new electrical boxes she received in working with Russell Dance and inquired about similar light sensors in the lights along the Garfield pathways. She reported that the pickleball courts are very popular and in constant use. Michael was happy to see that the new bridge area was cleaned out and mulched and reported that it looks very nice. He was also happy to see the fencing at Wetmore Plaza came down. He informed the Board of a recent bust at Clark Park where weapons and drugs were found. Additionally, and abandoned car was left on blocks at Clark Park. He is pleased to see the positive recreation that the tennis players bring to the park; rain or shine. Pamela had no report. Sergiy reported that the Silver Lake area has been nice and clean. Linda was happy to see that Lowell Park did not have any garbage when she visited. She shared an article which discussed how pubic engagement can be ineffective. She shared her desire to remain thoughtful as we go into the PROS plan and discuss how to define service level. She posed the question; how do we get park space to more people? Linda also shared the below listed link to the above-mentioned article with the Board. https://www.strongtowns.org/journal/2018/7/30/most-public- engagement-is- worthless?utm_source=facebook.com&utm_medium=social&utm_campaign=meetedgar&utm_content=073018most-public- engagement-is-worthless&fbclid=IwAR3YqHN70uQ1qO35ELKC2ua6zU-Gi1toye1ECBRtiCl0_UMCTB9s603eYQQ Parks and Facilities Director Report: Bob Leonard Bob reported that due to the COVID-19 Pandemic and the respective effects on business operations, the Mayor will not be hosting a Boards and Commissions event this year. The Mayor does wish to extend her gratitude to each member of the Board. Your contributions are extremely valuable for the City. Wintertide will be celebrated differently this year. The City has partnered with the Evergreen Arboretum which has been decorated in lights for the holiday season. Canned food donations are welcome which will be given to local food bank. Council Liaison Report: Councilperson Stonecipher previewed the arboretum decorations with her family and reported that they look lovely. She shared that Grand Avenue Park was packed with people out recreating. The bridge to the waterfront is getting great use. Many people are outdoors around the City which she is happy to see. City Council proposed amendments to the Mayors budget which included provisions of funding for the Senior Center and the Library. This includes possible reinstatement of Library hours and the possible reinstatement of the 4th of July fireworks. The City will add ten new firefighters and three new police officer positions in addition to filling the previously vacant police staff positions. Councilperson Stonecipher noted that adding these positions while cutting recreation and amenities that make the City livable seemed unbalanced. The Car Tab fees court case has been settled and the City can use the 1.5 million dollars they were sitting on due to this court case. The City anticipates an additional 1.5 million expected to be collected next year. The Jetty Waterfront program may be able to be provided through a Partnership next year. She shared that Council hopes to approve the budget this week. The Council retreat scheduled for next week will cover Council procedures and Council business operation during COVID times. Citizen Comments: No comments Tree Committee Staff Report: Paul Crane The Board inquired about the 12 trees removed from Seaway Boulevard. Paul will discuss with his employees to see what kind of trees these were and what the replacement plan is. Paul stated that trees planted on Smith Island were cedar trees and they were planted along the jogging and walking trail. He also discussed that his department has not received any requests for trees for 2021. He believes this is due to the slow pace of things caused by the Pandemic. Golf Rate Presentation – Cory Rettenmier Cory presented a PowerPoint to the board outlining the proposed rate increases for the 2021 golf season. This presentation is the first of three meetings regarding this rate increase. The second meeting will be on Thursday, December 17th in the form of a virtual public meeting and the third discussion will be at the Park Commission meeting in January. The proposed fees would be implemented in March 2021 if approved. The overall rate increase would be a $1.00 increase. The goal is to keep golf assessable and affordable. Cory also discussed the use of a dynamic pricing model. Tom noted that he is amazed at the great condition of the courses, and the great staff. Mike Fosnick, Director of Recreation for Premier Golf, commented that it has been a challenging year for parks. At the end of March, golf rounds were 46% below the previous year’s round count. But by the end of November, 77,000 people came out to recreate at Everett’s two golf courses! Excitement was noted regarding the City’s golf courses and the positive possibilities of continuing to recreate safely. A motion to open the public hearing was made by Pamela Gerla and seconded by Tom Norcott. The Board members inquired about youth golf opportunities. Current youth golf program opportunities begin at eight years old. The social, recreational, and ecological values of golf courses were also discussed. Board Position Nominations: Michael Yates nominated Pamela Gerla as the 2021 Chair and Tom Norcott as the 2021 vice Chair. Retreat Planning: Due to the current COVID19 restrictions it will not be appropriate to meet at the Van Valey House for a physical retreat as the Board has done in the past. This year’s Board of Park Commissioners and Tree Committee retreat will be held virtually on January 23rd. The current agenda is comprised of one topic; The PROS Plan. Our PROS Plan consultant will be on board with the City by the date of this retreat and they will facilitate the meeting. The Board members would prefer a Saturday morning session beginning after 9:30am. The Board requested to be introduced to the PROS Plan consultant prior to this retreat in order to focus on the “meat” of the PROS Plan at the retreat. Silver Lake Trail Project Update: Dean Shaughnessy Since the last update, Dean has been in discussions with the Silver Lake Neighborhood. On November 17th Dean met with the Silver Lake Neighborhood and reviewed previous, circa 2008, goals, objectives, and plans for a Silver Lake trail. Dean then introduced the current proposed trail routes. Silver Lake Drive residents did not have any issues with the proposed trail route. On the displayed map, Dean showed Silver Lake Drive to the north which is a two-way street. The Public Works department is discussing turning this street into a one-way street. The respective traffic would return on 118th place if they could no longer utilize this road as a two-way street. To Deans knowledge, this road is not already a congested roadway. Currently, Dean and his team are still assessing public opinion in this area. Councilperson Stonecipher sat on a Board several years ago and inquired if this would be the same trail that was being discussed years previous. Dean confirmed that the previous discussions provided the guiding document for this current plan. There have been no comments or concerns regarding the demolition of the Botany house which had previously raised concerns due to its possible historic significance. The residents of the Ibberson Road area had several concerns about the proposed trail route. Their concerns included the increase in traffic in the area and the trail route traveling through, what they perceive as, private property. As a result of the neighborhood meeting, members from the Communications and Public Works departments have created a subgroup with the focus of leading public outreach efforts. Dean has initiated a land survey of the right of way area to clearly identify which areas are City right-of-way property and which areas are private property. Katrina requested an additional section of the trail which would allow access to the area called “Silver Lake Island” with the possibility of a loop back to the main trail. Bob noted that this is also the area of a proposed boardwalk feature. The proposed use of the road would be a mixed-use roadway with the understanding that there would be pedestrians on the roadway as well as local traffic. Street parking would be very difficult in these locations. The process of soliciting input is still open. PROS Plan Update: Kimberly Shelton Kimberly shared with the Board that the City has completed the evaluation process of the six applicants who applied as consultants for the PROS Plan. Linda War Bonnet represented the Board’s interest on this review process. The City has chosen BERK Consulting as the firm who will develop the PROS Plan. BERK has previously completed benchmark studies for the City back in 2018. BERK had the most comprehensive response to all the elements within the PROS plan scope. BERK has outstanding sub- consultants and can efficiently dive into specifics such as the urban tree canopy assessment and park impact fees. Consultants such as Forterra and Perteet will work with BERK and the City was happy to see them as partners due to our positive working relationships with those agencies as well. Linda commented that she liked that BERK works with the public and with hard to reach communities. The City will be presenting this determination of the PROS Plan consultant to council tomorrow. The cost of the PROS Plan development is $250,000. Public, Private Partnership RFP Update: Bob Leonard One Public, Private Partnership proposal will go before Council before the end of the year. A wholesale flower grower has proposed to lease the green houses at Legion Memorial Park for the 2021 year. While the City is not prepared to discuss the terms of the agreement at this time, the information shared to the Board is that a partner wants to utilize the City’s underutilized space to grow flowers for their business. Tom stated that the usage of idle space is smart. This partnership can help to keep the dormant space functional. The City does not have to maintain the space while the partner is using it. Katrina proposed that the planting and upkeep of the entrance bed at Legion Park could be part of the negotiations with this partner. The City aims to provide a fair process of onboarding partners and ensure that all proposals are considered. For a Public, Private Partnership to be effective it needs to benefit the City and the partner. This proposal is not guaranteed to happen at this time, there is always a possibility that the proposal could fall through during negotiations. The Board noted that a yearly review of partnerships is important. Project Updates: Chris Lark Chris Updated the Board on winter project statuses. He discussed that the bids for the Emma Yule Park went in about a year ago, but the pandemic put them on hold and the bid was pulled. Bids will be let out early in 2021 with an anticipated springtime start date. Chris is working on a grant seeking funds to support the tree canopy assessment. The construction fence at Forest Park Playground was removed on November 11th. The “Use at Your Own Risk” warning signs are up. The sport court renovations at Forest Park are delayed due to weather restrictions since warmer weather is required to cure sport courts. On November 17th Chris met with the Howarth Park Neighborhood group to present a conceptual site plan for the playground and this plan was received well. He plans to renovate one sport court in 2021. Chris will walk through the Lowell River Front off-leash dog park area with the contractor on December 4th and construction is set to begin in spring. Tom would like to thank Mark Harrison and Bob Hillman for their follow through on neighborhood outreach. New Business: A new virtual meeting time of 4:45pm-6:45pm was proposed to better accommodate our Board members. It was discussed that the January Board of Park Commissioners and Tree Committee Meeting may need to be held later in the month than the regularly scheduled first Tuesday. This is related to the date of the January Council Meeting since the content of this meeting will be pertinent to the Board. At the January Board of Park Commissioners and Tree Committee Meeting the PROS Plan consultant will be introduced to the Board members. Meeting Adjourned at 6:35pm Respectfully Submitted Emily Young Administrative Coordinator City of Everett Parks and Facilities weather is required to cure sport courts. On November 17th Chris met with the Howarth Park Neighborhood group to present a conceptual site plan for the playground and this plan was received well. He plans to renovate one sport court in 2021. Chris will walk through the Lowell River Front off-leash dog park area with the contractor on December 4th and construction is set to begin in spring. Tom would like to thank Mark Harrison and Bob Hillman for their follow through on neighborhood outreach. New Business: A new virtual meeting time of 4:45pm-6:45pm was proposed to better accommodate our Board members. It was discussed that the January Board of Park Commissioners and Tree Committee Meeting may need to be held later in the month than the regularly scheduled first Tuesday. This is related to the date of the January Council Meeting since the content of this meeting will be pertinent to the Board. At the January Board of Park Commissioners and Tree Committee Meeting the PROS Plan consultant will be introduced to the Board members. Meeting Adjourned at 6:35pm Respectfully Submitted Emily Young Administrative Coordinator City of Everett Parks and Facilities  Dec-20 Removal Type of Tree # of Trees # of Trees # of Trees Greater than 6" Category Location Removed Issue Deciduous Evergreen Reported Evaluated Removed DBH Risk mitigation Lowell Park Pine Dead 1 1 1 1 # Month 0 1 1 0 1 1 # YTD 0 1 1 0 1 1 Planting (All- including Street Trees) Category Location Planted Deciduous Evergreen # Requested # Planted # Month 0 0 0 0 # YTD 0 0 0 0 Maintence Category Location # This Month # YTD Pruning Lowell Park 1 1 Storm clean up Crown Drive 1 1 Tree stake Rucker Ave. (CBD) 3 3 0 0 0 0 Other Notes: This report only covers public right of way and city property. The City does not track tree work on private property Parks and Public Works will use the same document, but track separately At the end of 2021, we can combine Parks and Public Works data and present Park Board with collective totals Goal of this report is to track significant tree removal and new plantings with the goal of growing the total tree count over time Removals and plantings get reported in the calendar month they are either removed or planted Tress will not be tracked by neighborhood or district at this time, but a location is provided if we need to move to this format in the future Removed the rolling 12 month totals, as we felt enough data was captured in the monthly and YTD numbers  PARKS ADMINISTRATION, PROJECT, PROGRAMS AND MAINTENANCE UPDATES – LOOKING AHEAD January, 2021 Council and Administration: • Council action items since last Park Board and Tree Committee meeting o Dec. 2 – Emma Yule Park – Call for Bids o Dec. 2 – Parks, Recreation, and Open Space (PROS) Plan – Award Professional Services Agreement to Berk Consulting. • Upcoming Council action • Board Member/Citizen Comment Follow Up • Administration o Agreements the Department is working on  Long-term lease with the Everett School District for Doyle Park • A Phase 1 Site Assessment has been initiated as a requirement of the long term lease with the Everett School District. • Grants o Emma Yule Park – Washington State Recreation & Conservation Office, Washington Wildlife & Recreation Program (WWRP) – Local Parks, for Park Development o Silver Lake Trail (TA Sullivan) - Washington State Recreation & Conservation Office, Washington Wildlife & Recreation Program (WWRP) – Trails, for trail development through the park o Edgewater Park - Washington State Recreation & Conservation Office, Youth Athletic Facilities (YAF), for development of a sports court at Edgewater Park o Final grant presentations were completed in September o Should know the preliminary ranking of grants in November o Preliminary rankings indicate that the City will not receive grant funding for Emma Yule Park or the Silver Lake Trail but will receive grant funding for the sport court at Edgewater Park. Current Projects: • Phil Johnson Ballfield (PJB) Project (CIP3 Funding/Grants/Donation) o Consistent with past discussions the PJB project is moving forward o Bids were received o City Council funded and awarded the bid to Premier Field Development on 5/8/19 o Construction started in July 2019 o Fields 1 completed September 2019 o E-Layer completed on all fields o All fields are completed. Includes: LED sports field lighting; new synthetic turf; field striping for baseball, softball; miracle fields; and youth soccer o Bullpens are complete \\everett\users\home\Eyoung\Documents\2021-01 Project Update - January.docx  o Synthetic turf between fields is complete o Complex to be turned over for use March 15 o New parking lot and access road work to continue o Original Project work is complete o Contractor to provide change order to complete landscape requirements o Fields available for recreational staff use • Legion Sport Court Renovation o Received grant agreement with Recreation Conservation Office (RCO) o Design and details being reviewed o Quote for work being solicited through King County Directors Association (KCDA) o Quote for work being solicited through Job Order Contract (JOC) o Council Funding Ordinance 3734-20 Approved, Effective Date 4/01/2020 o JOC Contract with FORMA Construction signed 07-02-2020 o Work started – August 17 o Work is 75% complete – September 30 o Work delayed due to weather; anticipated restart of construction is April 2021. • Lower Howarth Marine Resource Council Grant o Project kick off meetings for stormwater feasibility work and signage o Project is underway o Art boards for interpretive signage completed o Working on fabrication of signage o Sign fabrication complete, installation pending • Forest Park Sport Courts Renovation o Received grant agreement with Recreation Conservation Office (RCO) o Design and details being reviewed o Quote for work being solicited through King County Directors Association (KCDA) o Quote for work being solicited through Job Order Contract (JOC) o Council Funding Ordinance 3733-20 Approved, Effective Date 4/01/2020 o JOC Contract with FORMA Construction signed 06-26-2020 o Work scheduled to start in early September o Work started on September 8th o Work is 40% complete - September 30 o Work is 50% complete – October 30 o Work delayed due to weather, anticipated restart of construction is April 2021 • Garfield Pathways and Basketball Court (CIP-3 Funding) o Plans and specifications complete o Awaiting purchasing approval to go out to bid o Scope: Overlay asphalt paths; create two connecting paths to two shelter, sealcoat and stripe basketball courts o Bids Opened 08-20-2020 o Funding Ordinance adopted by Council on September 23, 2020 o Work to start in October o Work delayed due to weather; anticipated start of construction is April 2021. • Emma Yule Park (CIP-3 Funding) o Staff is working on construction documents \\everett\users\home\Eyoung\Documents\2021-01 Project Update - January.docx  o Hearing Examiner Scheduled for December 19th o Initial layout of playground complete o Anticipate soliciting bids by the end of the year o Project was out for bid in May 2020 first the bid was delayed and then the bid was pulled o Applied for a grant from Recreation Conservation Office (RCO) in July – should know preliminary ranking in November o Anticipate project will be bid again in December 2020 o 90% design completed. Draft Permit applications completed for City review and signature. o Construction anticipated to begin in early 2021 o Call for Bids – Council Agenda December 2. o Project has been advertised for bid and posted at the Builder’s Exchange plan center. Bids are scheduled to be opened on Tuesday, February 2nd. • Howarth Park Playground o Working on request for designs and costs – King County Directors Association (KCDA) o Upper area Conceptual Site Plan presented at the November 17 neighborhood meeting. o Design and costs are anticipated in January 2021. • Howarth Sport Court Renovations o Received grant agreement with Recreation Conservation Office (RCO) o Design and details being reviewed o Quote for work being solicited through King County Directors Association (KCDA) o On hold pending design considerations o Parks will initiate public outreach to seek comments on this project and other projects, tentatively scheduled for October 20th o Howarth Park upper area is in design development based on comments generated at the October 20 neighborhood meeting. o Upper area Conceptual Site Plan presented at the November 17 neighborhood meeting. o Quote for work being solicited through King County Directors Association (KCDA) o Anticipated start of construction is spring 2021. • Doyle Park Playground o Working on request for designs and costs – King County Directors Association (KCDA) • Rotary Park Boat Launch Renovations o Received grant agreement with RCO (Recreation Conservation Office) o PSA with engineering firm for design, permitting, etc. being routed for signature o 60% design completed. Draft Permit applications completed for City review and signature. o The LED parking lot lighting is complete • Lowell Riverfront Off Leash Area (Snohomish County funding) o An initial scope has been developed o Working on the permits necessary for the project o Interlocal agreement with Snohomish County for funding has been signed. o Working on Professional Services Agreement (PSA) for Biologic Assessment o Biologic Assessment complete o Shoreline Substantial Development Permit Approval 06-22-2020 o Project timeline to be determined o JOC walk thru to determine scope of work on December 4, 2020 o Permit documents to be submitted early 2021. \\everett\users\home\Eyoung\Documents\2021-01 Project Update - January.docx  o Anticipated start of construction is spring 2021. • Madison-Morgan Improvements (CIP-3 Funding) o House repairs to prepare for rental opportunity/eyes on the park  Staff are working remodel o Staff attended neighborhood meeting in March o Revising site drawings based on neighborhood input o Met with neighborhood in April o Funding for purchase (Conservation Futures) requires property be used as natural open space and native vegetation. Neighborhood supports this. o Neighbor has agreed to sell property to the City o Conservation Futures grant will fund the acquisition of the property  Property agreement has been sighed  Waiting for sale of property to close  Started asbestos survey contract and small works bid to demolish the residence on the newly acquired Conservation Grant property o Park improvement timeline to be determined • Eclipse Mill Park o Staff is working with Public Works and Shelter refining the original design. o Shelter Development, LLC will be constructing the upland park amenities as part of the development agreement o Working on Request for Qualification for an engineer to provide design, construction documents, bidding and permit procurement, and construction administration for riverbank stabilization and in-water amenities • Silver Lake Trail o Have applied for the following grant: Silver Lake Trail (TA Sullivan) - Washington State Recreation & Conservation Office, Washington Wildlife & Recreation Program (WWRP) – Trails, for trail development through the park o Should know preliminary ranking of grant in November. o Parks initiated a project kick off meeting with Public Works. o Project schedule to be determined o Preliminary design presented at neighborhood meeting on November 17, 2020. o A property survey was completed in December to support the design development of the trail. Future Projects: • Edgewater Park Renovation o Public Works will hold an online open house from July 17th through August 30th pertaining to the bridge renovation along Mukilteo Blvd. at Edgewater Creek. There will be a live webinar scheduled for the evening of the August 25th. The open house site and webinar will feature a page about upcoming public outreach pertaining to the redesign of Edgewater Park. o A property survey has been initiated to support the park renovation design. \\everett\users\home\Eyoung\Documents\2021-01 Project Update - January.docx