EVERMAN CITY COUNCIL REGULAR MEETING

EVERMAN CITY COUNCIL REGULAR MEETING Tuesday, November 15, 2022 at 6:30 PM 212 North Race Street Everman, TX 76140 MINUTES 1. MEETING CALLED TO ORDER PRESENT Place 1 Linda Sanders Place 2 Carolyn Renfro Place 3 Johnnie Allen Place 4; Mayor Pro-Tem Susan Mackey Place 5 Judy Sellers Place 6 Miriam Davila Mayor Ray Richardson Mayor called meeting to order at 6:30pm. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA A. Minutes October 10, 2022 Special Meeting Minutes October 18, 2022 Regular Meeting Minutes Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried B. Financials October 2022 Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried 5. PRESENTATIONS There were none. 6. CITIZEN’S COMMENTS There were none. 7. DISCUSSION ITEMS A. American Rescue Plan Funds Allocation Review Craig supplied the council with a list of the ARPS Funds and what was allocated so far. Everything that is highlighted is complete but just getting the rest paid or hit budget with the amendments. Craig stated that just over 1.3 million have been allocated and 1.5 million has been expended with about $200,000 still not allocated at this time. He also stated that he is not recommending to allocate anymore funds at this time until we get all the other projects wrapped up and find out what all is over and under budget so at this point we see where the funding stands, and see what projects the council may want to pursue next. Council Member Allen asked what Scada is. Craig explained that Scada is a computer system that controls our water system. This is how our Public Works division opens and closes mall our water valves, utilizes the water pumps and water well. Crag stated that the Scada system had to be updated to comply with TCEQ anyway but the previous system was housed here at city hall and to make changes to the system, someone would have to physically go to city hall to make those changes on the system. The update has allowed us to go to a cloud based system so they now have the ability to make changes from their phones or login anywhere to address these issues. Allen also asked when the security at the Library would be complete and done? Craig stated as soon as he gets to it and he will make sure to do so. Allen also asked about the outdoor fitness court that has $140,000, and she asked if the $92,000 came out of the Parks Department? Craig explained that yes, we have paid for the equipment for the sight, but what is outstanding on this project is the concrete pad, the art work, and the installation cost. Craig stated that each department will have an ARPA Fund line item so it is easier for the auditors and the council to see what has been paid by ARPA Funds to clean that up some. Allen then asked if the city thought of doing a survey to citizens to see what they would like to have in our city, or city parks nor anything like that? Craig said no, they have not had any interaction with the community concerning ARPA Funds. Their approach to the Funds have been to help offset revenue loss and get things achieved that we have not been able to achieve. Craig also stated that with the Town Hall meeting for our community sharing the projects in our budget which has ARPA Funds in it and getting their feed back and we did get that from our community at this meeting and it was a lot of positive feed back. The city attorney also stated that this is what ARPA Funds are used for. This will help us not have to touch General Fund since we did have economic growth issues with Covid. There was no more discussion on this ARPA Funds Allocation Review. B. Everman Christmas Tree Lighting Ceremony Craig stated that this is scheduled for December 1st, Thursday. Also, he stated that we have upped the game this year. Thanks to madam Secretary Parks and Elizabeth Stonitsch, they put boots on the ground to go out and raise some funds and all together they have raised over $14,000 for this years Christmas Tree Lighting. So, we are expanding this a little bit and Craig wanted to fill the council in on the additions this year. We have partnered up with Taco Oasis for them to be here to handle the hot chocolate portion, so they will be selling hot chocolate and churros. The hot chocolate was made by Mindi Parks and it takes up all her time and we just don't have the means to make that much hot chocolate that is needed at this event. Taco Oasis will also have door prizes so there will be tickets given out to everyone. We are also including smore stations. There will be four fire pits out there for the kids to roast their own marshmallow to make a smore and that will be free. Public Works Department will supervise over that. Fire Department is doing the hay ride again this year. We have purchased twenty foot tunnels that they will be putting lights on and the snow machines again this year also. There will be three hayrides going constantly. Mindi and Edna purchased some décor to make  it look like a winter wonderland. Santa will be inside the Civic Center and when people enter the Civic Center they will go through blow ups and decorations of a winter wonderland theme and get to see Santa and then as they are walking out they will get the free cookies as usual. There will be a great back drop for great photos at no charge of course. We are also trying to get a Stacking Stuffers Lane where different vendors will be available with things to purchase for Christmas. Also, we have had several kids sit on Santa's lap in the past years and ask him for food for Christmas. We are doing something for those families this year by providing the food that they ask for. There will be a system put in place for this. We are so excited about this and all the first graders will be there singing. Mayor added to get the signs out and start advertising for this Event. Put it out there to get the word out. This will go out on the Phone System also. Council is pleased and excited for this Event. 8. CONSIDERATION AND POSSIBLE ACTION A. APPROVE INTERLOCAL AGREEMENT BETWEEN THE CITY OF EVERMAN AND THE TARRANT COUNTY ESD #1 TO PROVIDE FIRE AND EMS SERVICES FOR THE SPECIFIED UNINCORPORATED AREAS WITHIN TARRANT COUNTY. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried. B. Approve Resolution #2022-11-02 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, AUTHORIZING EXECUTION BY THE CITY MANAGER OF A CONTRACTOR AGREEMENT WITH J’S ROOFING AND OTHER TRADES, LLC IN THE AMOUNT OF $91,040.00 FOR EMERGENCY REPAIR TO THE ROOF OF CITY HALL; AUTHORIZING ADDITIONAL AGREEMENTS AND CHANGE ORDERS RELATING TO THE REPAIR; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 5 Sellers, Seconded by Place 6 Davila. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried. 9. EXECUTIVE SESSION Did not convene into Executive Session. 10. CITY MANAGERS REPORT Fire Department is Hosting Pushing Ceremony, this Saturday at 10am. This is open to the public and the whole Community comes together to wash that truck and push it back into Fire Department. This is the new Tanker 19 and Truck 19. This is a tradition anytime a new truck comes in. This is because back in the old days they had horses and they would not walk it back in, it would have to be pushed back in. A tradition of the community that has carried over hundreds of years now. 11. MAYOR’S REPORT Mayor had nothing to report. 12. ADJOURN Mayor adjourned the meeting at 6:58pm. I hereby certify that this agenda was posted on the City of Everman bulletin board at or before 5:00 p.m. on Friday November 11, 2022. /s/ Mindi Parks City Secretary Citizens may watch city council meetings live on YouTube. A link to the City of Everman YouTube channel is provided on the city website at: www.evermantx.us/government/citycouncil/ Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members, including the presiding officer, will be physically present at the location noted above on this Agenda. Pursuant to Section 551.071, Chapter 551 of the Texas Government Code, Council reserves the right to convene into Executive Session(s) from time to time as deemed necessary during this meeting, to receive advice from its attorney on any posted agenda item, as permitted by Law. Additionally, Council may convene into Executive Session to discuss the following: A. Section 551.071 - Pending or Contemplated Litigation or to Seek Advice of the City Attorney. B. Section 551.072 - Purchase, Sale, Exchange, Lease, or Value of Real Property. C. Section 551.073 - Deliberation Regarding Prospective Gift. D. Section 551.074 - Personnel Matters. E. Section 551.087- Deliberation Regarding Economic Development Negotiations. F. Section 551.089 - Deliberations Regarding Security Devices or Security Audits. Citizens wishing to submit written comments should e-mail the City Secretary at mparks@evermantx.net. Comments that are received at least one-hour prior to the start of the meeting will be provided to all council members. According to the City of Everman Policy on Governance Process, individual citizen comments will be restricted to three (3) minutes unless otherwise determined by a majority vote of the Council. The mayor is responsible to enforce the time limit. Citizens may address City Council either during the Citizen Comments portion of the meeting or during deliberation of a listed agenda item. City Council is only permitted by Law to discuss items that are listed on the agenda. Citizens wishing to make comments should notify the City Secretary as soon as possible. City Hall is wheelchair accessible. Parking spaces for disabled citizens are available. Requests for sign interpretative services must be made 48 hours prior to the meeting. To make arrangements, call 817.293.0525 or TDD 1.800.RELAY TX, 1.800.735.2989.