EVERMAN CITY COUNCIL REGULAR MEETING

EVERMAN CITY COUNCIL REGULAR MEETING Tuesday, September 05, 2023 at 6:30 PM 213 North Race Street Everman, TX 76140 MINUTES 1. MEETING CALLED TO ORDER Mayor called meeting to order at 6:31pm. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA 5. PRESENTATIONS A. Proclamation - Declaring September 2023 as Hunger Action Month in the City of Everman Mayor Ray Richardson read the Proclamation declaring September 2023 as Hunger Action Month in the City of Everman and presented this to Jarod Williams and his team. B. FY 2024 Employee Benefits Review - Rodney Dryden; Senior Vice President - HUB International Rodney Dryden, Senior Vice President with HUB International reviewed the proposed recommendations for Medical, Dental, and Vision Plans and had discussion related to, with the council. 6. CITIZEN’S COMMENTS 7. DISCUSSION ITEMS A. Staff Update - Fall Events 2023 City Manager Craig Spencer wanted to let Council know what Events are coming up. Forest Hill Drive meeting tomorrow night at Forest Hill Convention Center at 6:30pm. Community Give Away held by Pastor Helen coming Saturday at Civic Center at 10am. September 11th the 911 Remembrance Walk at 7:15pm starting at the Memorial Park.  National Night Out October 3rd at 6pm, Council meeting will be canceled that day since that is a council meeting Tuesday. Battle of the Badges October 14 at 6pm at High School October 27th Halloween Festival at 6pm. Everman Christmas Tree Lighting Thursday November 30th at 6pm. Everman Holiday Market at Civic Center December 9th from 10am-6pm. Things are moving along and it will be very busy. B. Interlocal Cooperation Agreement Establishing Concurrent Law Enforcement Jurisdiction Between the Cities of Everman and Forest Hill Craig stated that historically through a Mutual Aid Agreement we frequently assist Forest Hill police and they do the same for Everman Police. With that, sometimes there are times that Everman is not available for Everman and Forest Hill is not available for Forest Hill and this is when we are crossing some jurisdiction. Craig stated that this is why we have this agreement in mind to establish concurrent Law Enforcement Jurisdiction between the Cities of Everman and Forest Hill. This is not designed for either cities to just conduct traffic stops in other cities, this is just for what we currently already do. This also opens up grant opportunities in the future with having this agreement in place like the Step Program for example that increases the traffic enforcement in dangerous areas such as a heavy speeding area or an area with high car crashes. This will make a much cleaner agreement between the two cities. Council likes the idea and this will be for approval at a future meeting. 8. CONSIDERATION AND POSSIBLE ACTION A. RESOLUTION # 2023-08-04 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, APPROVING AN INTERLOCAL COOPERATION AGREEMENT FOR COMMUNICATIONS CENTER AND EMERGENCY DISPATCH SERVICES WITH THE CITY OF WHITE SETTLEMENT, TEXAS; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Mayor Richardson Motion Carried B. RESOLUTION #2023-08-05 - A RESOLUTION OF THE CITY OF EVERMAN, TEXAS, APPROVING AN EQUIPMENT LEASE-PURCHASE AGREEMENT BETWEEN THE CITY OF EVERMAN AND MOTOROLA SOLUTIONS, INC., FOR RADIO EQUIPMENT FOR TOTAL COMPENSATION NOT TO EXCEED $206,041.60 ; AUTHORIZING THE CITY MANAGER TO EXECUTE THE LEASE-PURCHASE AGREEMENT ON BEHALF OF THE CITY; PROVIDING A SAVINGS CLAUSE AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 5 Sellers, Seconded by Place 4; Mayor Pro-Tem Mackey. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Mayor Richardson Motion Carried  C. RESOLUTION # 2023-08-06 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, AUTHORIZING EXECUTION OF INTERLOCAL COOPERATION AGREEMENTS FOR POLICE / LAW ENFORCMENT MUTUAL AID WITH THE CITIES OF KENNEDALE, DALWORTHINGTON GARDENS, AND FORT WORTH AND WITH TARRANT COUNTY; AND PROVIDING AN EFFECTIVE Motion made by Place 5 Sellers, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Mayor Richardson Motion Carried 9. EXECUTIVE SESSION A. The City Council will convene into closed, executive session pursuant to Texas Government Code section 551.074 – Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to wit: City Manager. Mayor convened into Executive Session at 7:25pm. Mayor closed Executive Session at 7:39pm. 10. RECONVENE FROM EXECUTIVE SESSION A. City Council will reconvene into open session and take any action as a result of Executive Session Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers to as the City Attorney read a motion of the City Council of Everman Texas directing the City Attorney to prepare an amendment to the City Manager's contract to reflect a Five percent increase in Salary rate and to move to authorize the Mayor to execute said amendment by a signature without further action of the council said amendment having an effective date of October 1, 2023. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Mayor Richardson Motion Carried 11. CITY MANAGERS REPORT Craig had nothing to report. 12. MAYOR’S REPORT Mayor updated council on an Boys and Girls Club Event and it was amazing. Reminder for TML registration. Forest Hill Drive meeting is tomorrow night if anyone wants to go. 13. ADJOURN Mayor adjourned meeting at 7:43pm. I hereby certify that this agenda was posted on the City of Everman bulletin board at or before 5:00 p.m. on Friday September 1, 2023. /s/ Mindi Parks City Secretary Citizens may watch city council meetings live on YouTube. A link to the City of Everman YouTube channel is provided on the city website at: www.evermantx.us/government/citycouncil/ Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members, including the presiding officer, will be physically present at the location noted above on this Agenda. Pursuant to Section 551.071, Chapter 551 of the Texas Government Code, Council reserves the right to convene into Executive Session(s) from time to time as deemed necessary during this meeting, to receive advice from its attorney on any posted agenda item, as permitted by Law. Additionally, Council may convene into Executive Session to discuss the following: A. Section 551.071 - Pending or Contemplated Litigation or to Seek Advice of the City Attorney. B. Section 551.072 - Purchase, Sale, Exchange, Lease, or Value of Real Property. C. Section 551.073 - Deliberation Regarding Prospective Gift. D. Section 551.074 - Personnel Matters. E. Section 551.087- Deliberation Regarding Economic Development Negotiations. F. Section 551.089 - Deliberations Regarding Security Devices or Security Audits. Citizens wishing to submit written comments should e-mail the City Secretary at mparks@evermantx.net. Comments that are received at least one-hour prior to the start of the meeting will be provided to all council members. According to the City of Everman Policy on Governance Process, individual citizen comments will be restricted to three (3) minutes unless otherwise determined by a majority vote of the Council. The mayor is responsible to enforce the time limit. Citizens may address City Council either during the Citizen Comments portion of the meeting or during deliberation of a listed agenda item. City Council is only permitted by Law to discuss items that are listed on the agenda. Citizens wishing to make comments should notify the City Secretary as soon as possible. City Hall is wheelchair accessible. Parking spaces for disabled citizens are available. Requests for sign interpretative services must be made 48 hours prior to the meeting. To make arrangements, call 817.293.0525 or TDD 1.800.RELAY TX, 1.800.735.2989.