EVERMAN CITY COUNCIL REGULAR MEETING

EVERMAN CITY COUNCIL REGULAR MEETING Tuesday, December 05, 2023 at 6:30 PM 212 North Race Street Everman, TX 76140 MINUTES 1. MEETING CALLED TO ORDER Mayor called the meeting to order at 6:33pm. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA A. Financials September 2023 October 2023 Financials were moved to discussion. Craig stated that they have had several months of problems with Paylocity and getting them to make needed corrections that are causing problems with getting the Financial reports to council. Council would like to table the Financials. B. Minutes September 5, 2023 Council Meeting Minutes September 26, 2023 Council Meeting Minutes October 17, 2023 Council Meeting Minutes Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried. 5. PRESENTATIONS  A. Everman Fire Department Badge Pinning & Swearing In Ceremony Landon Whatley performed the Everman Fire Department Badge Pinning & Swearing in Ceremony. 6. CITIZEN’S COMMENTS 7. DISCUSSION ITEMS A. Staff Report - Everman Annual Christmas Tree Lighting Craig stated that we had a great big turn out for this Event. The largest that we have had so far yet. Thanked all the employees and volunteers involved and Taco Oasis. He also gave a special thanks to all the students that came out and help with the set-up of the Christmas Tree Lighting from the EISD. B. Staff Report - Everman Holiday Market Craig stated that we have had a lot of people interested in the Event and we have over 60 vendors signed up, coming and lots of fun things planned for this event. He expects a very big turn out and is very excited about all the fun things that will be here for this event. C. Staff Report - Everman Annual Employee Gala The employee Gala will theme Stars of Texas and will be held on January 20, 2023 at 6pm. D. Staff Report - City of Everman Capital Improvement Plan Craig stated that it has been a while since we have updated this Capital Improvement Plan. This is something that we need to do. Directors will be apart of this process as well to get all their feed back on the identified needs that the city needs. This will start in January and this will come before council until June once the Planning and Zoning has finalized this Plan. E. Staff Report - Update on the Tarrant Area Food Bank Local Programs Craig updated council on the Tarrant Area Food Bank Local Programs. F. 2024 - 2025 TCAP Board Ballot We have received this from Tarrant County and would like council to review these choices. Council took time and has given Craig the choices they have made and will be turned in. 8. CONSIDERATION AND POSSIBLE ACTION A. Accept Resignation of Doreen Seals from the Senior Citizen Advisory Board Motion made by Place 5 Sellers, Seconded by Place 6 Davila. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried. B. Administration of Oath of Office to Senior Citizen Advisory Board Members  City Secretary Mindi Parks Administered the Oath of Office for the Senior Citizens Advisory Board. C. Consideration and Discussion related to the Tarrant County Appraisal District Ballot of Appointments to Board of Directors beginning January 1, 2024. Gary Lasoda Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried. D. RESOLUTION #2023-12-01 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, AUTHORIZING THE PURCHASE OF ONE NEW AMBULANCE (M219) AND ALL RELATED AND NECESSARY INTERNAL EQUIPMENT FOR COMPENSATION IN AN AMOUNT NOT TO EXCEED $580,000.00 TO BE FUNDED OR REIMBURSED BY TARRANT COUNTY EMERGENCY SERVICES DISTRICT NO. 1 IN ACCORDANCE WITH THE DISTRICT’S AGREEMENT WITH THE CITY, AND AMENDMENT NO. 1 THERETO FOR AMERICAN RESCUE PLAN ACT STATE AND LOCAL RECOVERY FUNDS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 5 Sellers, Seconded by Place 4; Mayor Pro-Tem Mackey. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried Mayor called a recess at 7:12pm. Mayor adjourned back from recess at 7: 20pm. E. RESOLUTION #2023-12-02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, AUTHORIZING THE PURCHASE OF FIRST RESPONDER PERSONAL PROTECTIVE EQUIPMENT AND SELF-CONTAINED BREATHING APARATUS FOR COMPENSATION IN AN AMOUNT NOT TO EXCEED $150,000.00 TO BE FUNDED OR REIMBURSED BY TARRANT COUNTY EMERGENCY SERVICES DISTRICT NO. 1 IN ACCORDANCE WITH THE DISTRICT’S AGREEMENT WITH THE CITY AND AMENDMENT NO. 1 THERETO FOR AMERICAN RESCUE PLAN ACT STATE AND LOCAL RECOVERY FUNDS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried F. RESOLUTION #2023-12-03 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, APPROVING THE FIRST AMENDMENT TO AN INTERLOCAL COOPERATION AGREEMENT FOR COMMUNICATIONS CENTER AND EMERGENCY DISPATCH SERVICES WITH THE CITY OF BLUE MOUND. TEXAS; AND PROVIDING AN EFFECTIVE DATE.  Motion made by Place 5 Sellers, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried G. RESOLUTION #2023-12-04 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, APPROVING AN INTERLOCAL COOPERATION AGREEMENT WITH TARRANT COUNTY EMERGENCY SERVICES DISTRICT NO. ONE FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES IN IDENTIFIED UNINCORPORATED AREAS TO BE EFFECTIVE RETROACTIVELY BEGINNING OCTOBER 1, 2023; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 6 Davila, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried 9. EXECUTIVE SESSION 10. CITY MANAGERS REPORT Craig will be sending a report in an email on some staff issues that have happened this past week. He will be sending that out. The staff is working hard on the upcoming events. Craig stated and announced that this is Kyles last meeting that he will be attending from our law firm. January we will have a new attorney to replace Kyle. There are also a lot of Audits going on right now also. 11. MAYOR’S REPORT Linebarger Event is tomorrow night. Mayors Council is the 11th. When the ribbon cutting on the playground happened the Mayor talked to a gentlemen with WhirlX and Mayor asked about a swing for wheelchairs in this park and they are making it happen. He will update the council on this. 12. ADJOURN Mayor adjourned the meeting at 7:31pm. I hereby certify that this agenda was posted on the City of Everman bulletin board at or before 5:00 p.m. on Friday December 1, 2023. /s/ Mindi Parks City Secretary Citizens may watch city council meetings live on YouTube. A link to the City of Everman YouTube channel is provided on the city website at: www.evermantx.us/government/citycouncil/ Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members, including the presiding officer, will be physically present at the location noted above on this Agenda. Pursuant to Section 551.071, Chapter 551 of the Texas Government Code, Council reserves the right to convene into Executive Session(s) from time to time as deemed necessary during this meeting, to receive advice from its attorney on any posted agenda item, as permitted by Law. Additionally, Council may convene into Executive Session to discuss the following: A. Section 551.071 - Pending or Contemplated Litigation or to Seek Advice of the City Attorney. B. Section 551.072 - Purchase, Sale, Exchange, Lease, or Value of Real Property. C. Section 551.073 - Deliberation Regarding Prospective Gift. D. Section 551.074 - Personnel Matters. E. Section 551.087- Deliberation Regarding Economic Development Negotiations. F. Section 551.089 - Deliberations Regarding Security Devices or Security Audits. Citizens wishing to submit written comments should e-mail the City Secretary at mparks@evermantx.net. Comments that are received at least one-hour prior to the start of the meeting will be provided to all council members. According to the City of Everman Policy on Governance Process, individual citizen comments will be restricted to three (3) minutes unless otherwise determined by a majority vote of the Council. The mayor is responsible to enforce the time limit. Citizens may address City Council either during the Citizen Comments portion of the meeting or during deliberation of a listed agenda item. City Council is only permitted by Law to discuss items that are listed on the agenda. Citizens wishing to make comments should notify the City Secretary as soon as possible. City Hall is wheelchair accessible. Parking spaces for disabled citizens are available. Requests for sign interpretative services must be made 48 hours prior to the meeting. To make arrangements, call 817.293.0525 or TDD 1.800.RELAY TX, 1.800.735.2989.