EVERMAN CITY COUNCIL REGULAR MEETING

EVERMAN CITY COUNCIL REGULAR MEETING Tuesday, January 16, 2024 at 6:30 PM 213 North Race Street Everman, TX 76140 MINUTES 1. MEETING CALLED TO ORDER Mayor called meeting to order at 6:31pm. PRESENT Place 1 Linda Sanders Place 2 Carolyn Renfro Place 3 Johnnie Allen Place 4; Mayor Pro-Tem Susan Mackey Place 5 Judy Sellers Place 6 Miriam Davila Mayor Ray Richardson 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA A. Minutes November 7, 2023 Regular Council Meeting December 5, 2023 Regular Council Meeting December 19, 2023 Regular Council Meeting Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 6 Davila. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried. B. September 2023 October 2023 November 2023 December 2023 Moved to Consideration and action for discussion. 5. PRESENTATIONS A. Swearing In & Badge Pinning Ceremony - Police Officers Tara Culpepper and Jarred Burson Craig Spencer administered the Oath of Office to Officers Tara Culpepper and Jarred Burson. B. Administer Oath of Office - Lead Animal Control Officer Raymond Rentschler Craig Spencer administered the Oath of Office to Raymond Rentschler. C. Presentation of the new School Resource Officer Vehicle Five minute recess to view the vehicle at 6:42pm and all returned back at 6:46pm. 6. CITIZEN’S COMMENTS Johnnie Allen wanted to inform council about the auto thefts in the area of Southway and Bluebell Dr.. There have been several in the last three months and would like the police to patrol the area more at night. Also, she is stating that they release water from the Columbine well and she and the citizens in that area would like to know when it will stop. It is every day and it flows down several blocks. 7. DISCUSSION ITEMS A. Staff Report - Winter Storm Gerri Craig wanted to put this on the agenda for any discussion for weather for the weekend and also to report that we have had no major leaks or infrastructure that has been damaged. Craig did state that a few minutes ago he got a report of a potential water leak that may have to be repaired and crews are on the way to look at it now. Everything as of now, is going good and he will keep the council updated. B. Staff Report - Capital Improvement Plan Update Craig stated that the last Capital Improvement Plan was reviewed and approved in 2020. We are already working on the update. This is going back to the Planning and Zoning Commission this Thursday to review what has been completed on the Plan and what may need to be added to this Plan. There will be a meeting held for the public so that we can hear their opinions and desires they may have or want to see in their community. This is on Social Media to get citizens participation. C. Staff Report - City of Everman Annual Report Staff has began working on the Everman Annual Report and each department will have reports to share so it can be compiled to the Annual Report and important highlights for all the citizens for the year. Craig also stated to the council if they had anything that they wanted to add to send it to him directly and he will make sure to get it in the report. D. Staff Report - City of Everman Annual Employee Gala Craig reminded council that the Gala is Saturday, January 20th, at 6pm. Encouraging all to come. 8. CONSIDERATION AND POSSIBLE ACTION  Susanne, Finance Director presented the Financials to the council and answered any questions they had. After discussion; Motion was made by Council Member Mackey and seconded by Council Member Sellers to approve the Financials as presented. All Council Members voted Aye. Motion Carried. A. RESOLUTION #2024-01-01 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, AUTHORIZING EXECUTION BY THE CITY MANAGER OF A PROPOSAL AND COST SCHEDULE AS AN ADDENDUM TO THE CITY’S EXISTING MANAGED SERVICES AGREEMENT WITH NET GENIUS, INC. IN AN AMOUNT NOT TO EXCEED $65,447.99 FOR THE EMERGENCY REPLACEMENT OF A DISPATCH SERVER AND RELATED AND NECESSARY SOFTWARE; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 2 Renfro. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, Mayor Richardson Motion Carried. B. ORDINANCE # 805 - AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF EVERMAN, TEXAS, CHAPTER 2 “ADMINISTRATION”, ARTICLE II “COUNCIL”, BY AMENDING SECTION 2-21 “MEETINGS”, SUBSECTION (a); PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE . Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers to deny the motion Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers Voting Nay: Place 6 Davila, Mayor Richardson Motion Carried to deny the Ordinance #805. 9. EXECUTIVE SESSION 10. CITY MANAGERS REPORT Craig had nothing to report. 11. MAYOR’S REPORT Went to Hugely to see the new building ribbon cutting for the ICU and ER. Wheelchair swing meeting has got moved and they will be meeting tomorrow to decide if we get the swing or not. 12. ADJOURN Mayor adjourned the meeting at 7:17pm. I hereby certify that this agenda was posted on the City of Everman bulletin board at or before 5:00 p.m. on Friday January 12, 2024. /s/ Mindi Parks City Secretary Citizens may watch city council meetings live on YouTube. A link to the City of Everman YouTube channel is provided on the city website at: www.evermantx.us/government/citycouncil/ Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members, including the presiding officer, will be physically present at the location noted above on this Agenda. Pursuant to Section 551.071, Chapter 551 of the Texas Government Code, Council reserves the right to convene into Executive Session(s) from time to time as deemed necessary during this meeting, to receive advice from its attorney on any posted agenda item, as permitted by Law. Additionally, Council may convene into Executive Session to discuss the following: A. Section 551.071 - Pending or Contemplated Litigation or to Seek Advice of the City Attorney. B. Section 551.072 - Purchase, Sale, Exchange, Lease, or Value of Real Property. C. Section 551.073 - Deliberation Regarding Prospective Gift. D. Section 551.074 - Personnel Matters. E. Section 551.087- Deliberation Regarding Economic Development Negotiations. F. Section 551.089 - Deliberations Regarding Security Devices or Security Audits. Citizens wishing to submit written comments should e-mail the City Secretary at mparks@evermantx.net. Comments that are received at least one-hour prior to the start of the meeting will be provided to all council members. According to the City of Everman Policy on Governance Process, individual citizen comments will be restricted to three (3) minutes unless otherwise determined by a majority vote of the Council. The mayor is responsible to enforce the time limit. Citizens may address City Council either during the Citizen Comments portion of the meeting or during deliberation of a listed agenda item. City Council is only permitted by Law to discuss items that are listed on the agenda. Citizens wishing to make comments should notify the City Secretary as soon as possible. City Hall is wheelchair accessible. Parking spaces for disabled citizens are available. Requests for sign interpretative services must be made 48 hours prior to the meeting. To make arrangements, call 817.293.0525 or TDD 1.800.RELAY TX, 1.800.735.2989.