City Council

EVERSON CITY COUNCIL MEETING Agenda September 25, 2018 at 7:00 PM 1. CALL TO ORDER a.) Flag Salute / Roll Call b.) Approval of Minutes - September 11, 2018 2. AUDIENCE PARTICIPATION 3. PUBLIC HEARING a.) Lincoln Street Improvements Phase 1 - Section 4(f) De Minimis Update 4. NEW BUSINESS/COUNCIL ACTION 5. UNFINISHED BUSINESS 6. COMMITTEE REPORT a.) Public Properties 7. APPROVALS - a.) Checks: 29270-29295 in the amount of $ 26,487.50 Voided Check: 29257 in the amount of $ 206.25 Manuals: 3022 in the amount of $ 25.00 EFTs: in the amount of $ 5,098.03 8. OTHER ITEMS 9. EXECUTIVE SESSION 10. ADJOURNMENT Pending issues: Development Standards Sign language interpreter service, assertive listening devices and communication materials in alternative formats including Braille, large print, and audio tape are available upon 7 working days advance notice by contacting the telephone number listed below. Questions concerning special needs for persons with disabilities not covered above may also be addressed by contacting the City of Everson at (360) 966-3411. Written requests for material and/or special needs should be addressed to the Deputy Clerk, City of Everson, PO Box 315, Everson, WA 98247. Parking for disabled persons is available near the Everson Senior Center southeast entrance. Page 1 of 19  Everson City Council Minutes September 11, 2018 Councilmembers Present: Councilmembers Absent/Excused: Staff Present: Mayor John Perry Eric Oettel-Excused Melanie Dickinson, Clerk/Treasurer Jaleen Pratt Dave Schoonover, Public Works Director Jennifer Lautenbach Dan MacPhee, Chief of Police Matthew Goering Travis Remy CALL TO ORDER a.) Flag Salute / Roll Call Mayor Perry called the regular meeting to order at 7:00 p.m. b.) Approval of Minutes - August 28, 2018 Councilmember Remy moved to approve the minutes of the August 28, 2018 meeting, seconded by Councilmember Pratt. Motion carried with a unanimous vote. 4-0. AUDIENCE PARTICIPATION a.) 2018 Community Health Assessment Presentation-Erika Nuerenberg, Whatcom County Health Department Erika Neurenberg from Whatcom County Health Department presented results of the 2018 Community Health Assessment for Whatcom County. b.) Kim Anderson, 1307 Birchwood Dr. asked what the status is on the sewer rate water usage fee. Mayor Perry reminded her of the ordinance put in place last meeting to suspend the water charge and assured her that council will look at options and make a decision before the end of October. PUBLIC HEARING a.) Municipal Code Update to Adopt State Building Codes Dave Schoonover described the purpose of the ordinance as a recommendation from the recent CRS review to adopt the state building code. At this point, staff is not asking council to take action tonight as it needs to go through a SEPA review. It is anticipated this will take 4-6 weeks and will be brought back to council for a decision. Audience Comments: none. Councilmember Comments: none. COMMITTEE REPORT a.) Finance Committee Jennifer Lautenbach informed the committee went over the bank reconciliation for July. The bank balance is lower than normal due to timing of grant reimbursements but all is well with the finances. APPROVALS - Checks: 29216, 29222-29267 in the amount of $ 564,537.87 Manuals: 3020-3021, 6381 in the amount of $ 20,931.28 EFTs: in the amount of $ 421.60 Payroll: August 2018 in the amount of $ 136,264.34 Councilmember Remy moved to approve the vouchers, seconded by Councilmember Lautenbach. Motion carried with unanimous approval. 4-0. Page 1 of 2 Page 2 of 19 OTHER ITEMS a.) Dave Schoonover said the Lincoln Street project is going well. There will be water interruptions starting tomorrow and notices have been sent to property owners affected. He was asked when the project will be complete and he answered, December. He said he has been talking with Brevik and the work at Sable Park will be starting soon. b.) Chief MacPhee reminded of the construction zone areas with the construction project as well as the school zone with school back in session. He asked everyone to be mindful of those areas and that tickets double in these areas. ADJOURNMENT a.) Adjournment Councilmember Lautenbach moved to adjourn the meeting at 7:31 p.m., seconded by Councilmember Remy. Motion carried with unanimous approval. 4-0. John Perry, Mayor Melanie Dickinson, Clerk/Treasurer Page 2 of 2 Page 3 of 19  Widener & Associates Transportation & Environmental Planning 1902 120th PL. SE. STE 202 Everett, WA 98208 Telephone (425)332-3961 September 4, 2018 Everson City Park Lincoln Street Improvements Phase I Section 4(f) De Minimis Update The City of Everson Public Works Department is currently reconstructing Lincoln Street from Everson Road to Washington Street. This project will also include parking strips as well as bicycle lanes and sidewalks to create a pedestrian network in the project area. The project originally received a Section 4(f) de minimis determination for impacts to Everson City Park in 2017. One additional tree was also approved for removal due to conflicts with the relocation of overhead utility lines. Since project construction began, a survey discrepancy has been identified which determined three additional trees will be impacted by the project and will need to be removed to construct the project as designed. The project would maintain parking on Lincoln Street by paving an existing gravel area. If the trees are preserved, parking areas on Lincoln Street for Everson City Park would need to be eliminated. With these additional impacts, seven of the twelve trees along Lincoln Street would remain following project completion. All trees on the east and west sides of the park will also remain. Public Works has made every reasonable effort to design the project to enhance park facilities and it has been determined that no adverse effects to the features of Everson City Park will occur, even with this update. Maintaining parking along Lincoln Street has been determined by the City to be necessary to provide access to the picnic gazebo and play area. The additional proposed impacts will not impair the use of Everson City Park. The City believes that the project will continue to have a de minimis impact on the Section 4(f) resource. The changes to the project will be presented at the September 25, 2018 City Council Meeting for public comment. Page 4 of 19 Section 4(f) De Minimis Impact Determination (per 23 CFR 771) Summary Table Date: September 4, 2018 WSDOT Region: Northwest Project Number: STP(R)-Y372(001) Project: Lincoln Street Improvements Phase I Reconstruct Lincoln Street from Everson Road to Washington Street Project Description: to act as a parallel arterial to the state highway. Adding sidewalks on both sides of the street and a bike lane. Section 4(f) Resource: Everson City Park Type of 4(f) Resource: • Public Park Size of the de minimis use of 0.01 acres of 2.67 acres the 4(f) Resource (in acres): Primary Purpose/Function of Neighborhood open space and playground. The project will connect the 4(f) Resource: sidewalks to existing walkway on the park’s perimeter. Official with Jurisdiction: City of Everson Parks Department De minimis Documentation 1. Describe the Section 4(f) property and the attributes and features that qualify if to Section 4(f) protection, attach a map showing the boundaries of the resource, the locations of key features (e.g. ball fields, structures) and the area to be used. The park includes basketball and tennis courts, a play area and gazebo surrounded by open field and pathways. The project will require right-of-way from small areas required to connect the existing sidewalk at the intersections of Lincoln Street with Harkness Street and Washington Street. One tree will be removed within this right-of-way. The removal of one additional tree was needed for the relocation of overhead utility lines. Three trees must also be removed for 1 Page 5 of 19  construction of the curb adjacent to parking areas. No impacts will occur to any facilities within the park and the project will improve pedestrian access to the park after construction is completed. Right-of-way plans are attached showing the approximately 550 square feet of right-of-way required for sidewalk improvements as well as the location of trees which have been or still need to be removed. 2. Describe the impacts to the Section 4(f) property, and any avoidance, minimization and mitigation or enhancement measures, and why they are considered de minimis as defined in 23 CFR 771.17. The only impact to the facility is planned in order to provide benefits to the park by connecting the sidewalk to intersections with wheelchair ramps. The project will provide benefits to the park by providing improved pedestrian and bike access from surrounding neighborhoods. The project will avoid any other impact to facilities within the park. 3. For parks, recreational facilities, and wildlife and waterfowl sanctuaries: a. Describe the public outreach that has been or is being conducted (leave blank for historic sites). The project has been presented at City Council meetings and adjacent property owners have been notified. b. Attach written concurrence of the official with jurisdiction over the 4(f) resource with the de minimis determination. Letters of concurrence from the City of Everson are attached. 4. For historic resource, attach Section 106 documentation (include SHPO concurrence in project- level findings (DOEs and or FOEs) and Programmatic Agreement Memos for archaeological resources). No historic or cultural resources have been identified within the project area. Request for Approval Based upon this analysis we request FHWA approval that the use of the Section 4(f) resource described above is de minimis as defined in 23 CFR 774.17. ________________________________________________________ ________________________ WSDOT [Region] Date FHWA Approval [Name, Title – typically the Area Engineer will sign] _______________________________________________________ _________________________ FHWA Washington Division Date 2 Page 6 of 19 Page 7 of 19 Page 8 of 19 Page 9 of 19  City Park 250 square feet ROW 300 square feet ROW One Tree Removed Page 10 of 19 Page 11 of 19  Voucher Directory Fiscal: : 2018 - September Council Date: : 2018 - September - 2nd Council Vendor Number Reference Account Number Description Amount Alliance One 3022 2018 - September - 2nd Council 2Z0694122 To remove from collections 635-000-000-586-02-00-00 Municipal Court Daily Operations $25.00 Total 2Z0694122 $25.00 Total 3022 $25.00 Total Alliance One $25.00 Badger Meter 29270 2018 - September - 2nd Council 80024397 401-000-000-534-80-41-00 Water Professional Services $846.30 Total 80024397 $846.30 Total 29270 $846.30 Total Badger Meter $846.30 Bay City Supply 29271 2018 - September - 2nd Council 242145 001-000-000-518-30-31-00 Office Supplies $91.93 001-000-000-576-80-31-00 Park Supplies $207.28 401-000-000-535-80-31-01 WWTP Supplies $32.61 Total 242145 $331.82 Total 29271 $331.82 Total Bay City Supply $331.82 Cascade Natural Gas Co. 29272 2018 - September - 2nd Council 339 390 0000 7 September 2018 401-000-000-534-80-47-00 Water Utility Services $8.49 401-000-000-535-80-47-00 Sewer Utility Services $8.48 Total 339 390 0000 7 September 2018 $16.97 742 490 0000 6 September2018 001-000-000-576-80-47-00 Park Utility Services $16.18 Total 742 490 0000 6 September2018 $16.18 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 1 of 8 Page 12 of 19 Voucher Directory  Vendor Number Reference Account Number Description Amount 757 390 0000 0 September 2018 001-000-000-518-30-47-00 Utility Services $13.78 Total 757 390 0000 0 September 2018 $13.78 857 390 0000 9 September 2018 001-000-000-518-30-47-00 Utility Services $22.57 Total 857 390 0000 9 September 2018 $22.57 882 605 2349 8 September 2018 401-000-000-534-80-47-00 Water Utility Services $2.65 401-000-000-535-80-47-00 Sewer Utility Services $2.65 Total 882 605 2349 8 September 2018 $5.30 968 390 0000 5 September 2018 401-000-000-534-80-47-00 Water Utility Services $7.30 401-000-000-535-80-47-00 Sewer Utility Services $7.29 Total 968 390 0000 5 September 2018 $14.59 Total 29272 $89.39 Total Cascade Natural Gas Co. $89.39 Cesco New Concept Products, Inc. 29273 2018 - September - 2nd Council 1185354 401-000-000-535-80-31-01 WWTP Supplies $206.87 Total 1185354 $206.87 1185377 401-000-000-534-80-31-00 Water Supplies $206.87 Total 1185377 $206.87 1185378 401-000-000-535-80-31-01 WWTP Supplies $206.87 Total 1185378 $206.87 Total 29273 $620.61 Total Cesco New Concept Products, Inc. $620.61 Comcast 29274 2018 - September - 2nd Council 8498 30 009 0151123 September 2018 401-000-000-535-80-42-01 WWTP Telephone/Internet $243.12 Total 8498 30 009 0151123 September 2018 $243.12 8498 30 009 0151131 September 2018 401-000-000-534-80-42-00 Water Telephone/Internet Services $98.49 401-000-000-535-80-42-00 Sewer Telephone/Internet $98.49 Total 8498 30 009 0151131 September 2018 $196.98 Total 29274 $440.10 Total Comcast $440.10 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 2 of 8 Page 13 of 19 Voucher Directory  Vendor Number Reference Account Number Description Amount Crystal Springs 29275 2018 - September - 2nd Council 12575812 091218 001-000-000-518-30-41-00 Professional Services $113.89 401-000-000-535-80-41-01 WWTP Professional Services $10.99 Total 12575812 091218 $124.88 Total 29275 $124.88 Total Crystal Springs $124.88 David Elias Freeman 29276 2018 - September - 2nd Council Judge Pro Tem September 14, 2018 001-000-000-512-50-10-01 Judge Salaries $250.00 Total Judge Pro Tem September 14, 2018 $250.00 Total 29276 $250.00 Total David Elias Freeman $250.00 Dept. of Ecology 29277 2018 - September - 2nd Council WA-W739-18 401-000-000-535-10-49-01 WWTP Dues/Memberships $600.00 Total WA-W739-18 $600.00 Total 29277 $600.00 Total Dept. of Ecology $600.00 Dept. of Licensing EFT CPL (0000178) 2018 - September - 2nd Council EFT CPL(0000178) 631-000-000-589-30-00-20 State Fee Gun Permits $18.00 EFT CPL (ES0000178) Total EFT CPL(0000178) $18.00 Total EFT CPL (0000178) $18.00 Total Dept. of Licensing $18.00 Dept. of Revenue EFT August 2018 Excise Tax 2018 - September - 2nd Council August 2018 Combined Excise Tax 401-000-000-534-10-53-00 Water Excise Tax $2,485.28 401-000-000-535-10-53-00 Sewer Excise Tax $2,594.75 Total August 2018 Combined Excise Tax $5,080.03 Total EFT August 2018 Excise Tax $5,080.03 Total Dept. of Revenue $5,080.03 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 3 of 8 Page 14 of 19 Voucher Directory  Vendor Number Reference Account Number Description Amount Everson Auto Parts 29278 2018 - September - 2nd Council 960740 001-000-000-521-10-31-00 Supplies $4.55 Total 960740 $4.55 961344 001-000-000-521-10-31-00 Supplies $8.40 Total 961344 $8.40 961416 401-000-000-535-50-48-01 WWTP Equipment Maintenance $7.91 Total 961416 $7.91 961418 401-000-000-535-50-48-01 WWTP Equipment Maintenance $1.32 Total 961418 $1.32 961442 401-000-000-535-80-31-01 WWTP Supplies $19.65 Total 961442 $19.65 961814 401-000-000-535-50-48-01 WWTP Equipment Maintenance $1.50 Total 961814 $1.50 962257 001-000-000-518-30-31-00 Office Supplies $20.84 Total 962257 $20.84 962343 401-000-000-535-50-48-00 Sewer Equipment Maintenance $259.13 Total 962343 $259.13 962344 401-000-000-535-50-48-00 Sewer Equipment Maintenance ($58.59) Total 962344 ($58.59) 962345 001-000-000-572-50-48-00 Library Maintenance $6.43 Total 962345 $6.43 962514 001-000-000-518-30-31-00 Office Supplies $9.43 Total 962514 $9.43 962613 001-000-000-518-30-31-00 Office Supplies $46.76 Total 962613 $46.76 CM961344 001-000-000-521-10-31-00 Supplies ($8.40) Total CM961344 ($8.40) Total 29278 $318.93 Total Everson Auto Parts $318.93 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 4 of 8 Page 15 of 19 Voucher Directory  Vendor Number Reference Account Number Description Amount Frontier Communications 29279 2018 - September - 2nd Council 360-966-4212-100379-5 October 2018 001-000-000-511-60-42-00 Telephone/Internet $10.22 001-000-000-512-50-42-00 Telephone/Internet $10.21 001-000-000-513-10-42-00 Telephone/Internet $10.22 001-000-000-514-23-42-00 Telephone/Internet $10.22 001-000-000-518-30-42-00 Telephones/Internet $10.22 001-000-000-521-50-42-00 Telephones/Internet $10.22 001-000-000-524-10-42-00 Telephone/Internet $10.22 001-000-000-576-80-42-00 Park Telephone/Internet $10.22 101-000-000-543-30-42-00 Telephones/Internet $10.22 401-000-000-534-80-42-00 Water Telephone/Internet Services $10.22 401-000-000-535-80-42-00 Sewer Telephone/Internet $10.22 401-000-000-535-80-42-01 WWTP Telephone/Internet $10.22 Total 360-966-4212-100379-5 October 2018 $122.63 Total 29279 $122.63 Total Frontier Communications $122.63 Guardian Security 29280 2018 - September - 2nd Council 843709 001-000-000-521-10-41-00 Professional Services $162.75 Total 843709 $162.75 Total 29280 $162.75 Total Guardian Security $162.75 L2 Systems, LLC 29281 2018 - September - 2nd Council 180820-01 September 2018 401-000-000-535-50-48-00 Sewer Equipment Maintenance $1,085.00 Total 180820-01 September 2018 $1,085.00 Total 29281 $1,085.00 Total L2 Systems, LLC $1,085.00 Lynden Sheet Metal Inc. 29282 2018 - September - 2nd Council 633490 001-000-000-572-50-48-00 Library Maintenance $135.25 Total 633490 $135.25 Total 29282 $135.25 Total Lynden Sheet Metal Inc. $135.25 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 5 of 8 Page 16 of 19 Voucher Directory  Vendor Number Reference Account Number Description Amount Michael Bobbink 29283 2018 - September - 2nd Council Judge Salary September 2018 001-000-000-512-50-10-01 Judge Salaries $1,036.06 Total Judge Salary September 2018 $1,036.06 Total 29283 $1,036.06 Total Michael Bobbink $1,036.06 NW Technology 29284 2018 - September - 2nd Council 33397 001-000-000-512-50-35-00 Small Tools/Equipment $863.66 Total 33397 $863.66 33398 001-000-000-513-10-35-00 Small Tools/Equipment $1,433.27 001-000-000-518-30-35-00 Small Tools/Equipment $47.74 102-000-000-521-50-35-00 Small Tools/Equipment $863.66 102-000-000-521-50-35-00 Small Tools/Equipment $863.66 Total 33398 $3,208.33 Total 29284 $4,071.99 Total NW Technology $4,071.99 Pape Machinery 29285 2018 - September - 2nd Council 2421463 101-000-000-542-90-48-00 Equipment Maintenance $892.64 401-000-000-534-50-48-00 Water Equipment Maintenance $892.64 401-000-000-535-50-48-00 Sewer Equipment Maintenance $919.69 Total 2421463 $2,704.97 Total 29285 $2,704.97 Total Pape Machinery $2,704.97 Puget Sound Energy 29286 2018 - September - 2nd Council 300000003180 September 2018 101-000-000-542-63-47-00 Street Lighting $2,116.08 Total 300000003180 September 2018 $2,116.08 Total 29286 $2,116.08 Total Puget Sound Energy $2,116.08 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 6 of 8 Page 17 of 19 Voucher Directory  Vendor Number Reference Account Number Description Amount Security Solutions 29287 2018 - September - 2nd Council 245983 001-000-000-521-10-31-00 Supplies $100.91 Total 245983 $100.91 Total 29287 $100.91 Total Security Solutions $100.91 Sehome Planning & Development 29288 2018 - September - 2nd Council 18-37 September 2018 001-000-000-558-60-41-02 Sehome Professional Services Contract $7,526.50 Total 18-37 September 2018 $7,526.50 Total 29288 $7,526.50 Total Sehome Planning & Development $7,526.50 Stericycle Inc. 29289 2018 - September - 2nd Council 3004404776 001-000-000-521-10-41-00 Professional Services $63.79 Total 3004404776 $63.79 Total 29289 $63.79 Total Stericycle Inc. $63.79 The Markets, LLC 29290 2018 - September - 2nd Council 43-169453 001-000-000-576-80-31-00 Park Supplies $8.64 Total 43-169453 $8.64 43-172668 001-000-000-576-80-31-00 Park Supplies $22.52 Total 43-172668 $22.52 Total 29290 $31.16 Total The Markets, LLC $31.16 USA Blue Book 29291 2018 - September - 2nd Council 676780 401-000-000-535-80-31-01 WWTP Supplies $308.43 Total 676780 $308.43 Total 29291 $308.43 Total USA Blue Book $308.43 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 7 of 8 Page 18 of 19 Voucher Directory  Vendor Number Reference Account Number Description Amount Verizon Wireless 29292 2018 - September - 2nd Council 9814120764 September 2018 001-000-000-521-50-42-00 Telephones/Internet $531.07 001-000-000-524-10-42-00 Telephone/Internet $29.20 401-000-000-534-80-42-00 Water Telephone/Internet Services $108.03 401-000-000-535-80-42-00 Sewer Telephone/Internet $101.44 401-000-000-535-80-42-01 WWTP Telephone/Internet $77.94 Total 9814120764 September 2018 $847.68 Total 29292 $847.68 Total Verizon Wireless $847.68 Vision Forms, LLC 29293 2018 - September - 2nd Council 4961 September 2018 401-000-000-534-10-41-03 Water IT Service $270.06 401-000-000-535-10-41-00 Sewer IT Service $270.06 Total 4961 September 2018 $540.12 Total 29293 $540.12 Total Vision Forms, LLC $540.12 Wells Fargo Vendor Financial Services, LLC 29294 2018 - September - 2nd Council 68767715 001-000-000-512-50-45-00 Copier Rental $48.05 001-000-000-514-23-45-00 Copier Rental $48.05 001-000-000-518-10-45-00 Copier Rental $48.05 001-000-000-524-10-45-00 Copier Rental $48.05 401-000-000-534-10-45-00 Water Copier Rental $48.05 401-000-000-535-10-45-00 Sewer Copier Rental $48.05 401-000-000-535-10-45-01 WWTP Copier Rental $48.05 Total 68767715 $336.35 Total 29294 $336.35 Total Wells Fargo Vendor Financial Services, LLC $336.35 Yakima County Department of Corrections 29295 2018 - September - 2nd Council August 2018 Inmate Housing Yakima County 001-000-000-523-60-41-00 Jail Services $1,675.80 Total August 2018 Inmate Housing Yakima County $1,675.80 Total 29295 $1,675.80 Total Yakima County Department of Corrections $1,675.80 Grand Total Vendor Count 29 $31,610.53 Printed by CITYOFEVERSON\MandyHadeen on 9/21/2018 2:01:01 PM Page 8 of 8 Page 19 of 19 Voucher Directory