Everson-Nooksack Wastewater Steering Committee

EVERSON-NOOKSACK WASTEWATER STEERING COMMITTEE MEETING Agenda June 9, 2016 at 3:00 PM 1. ROLL CALL 2. SETTING OF AGENDA 3. APPROVAL OF MINUTES a.) Approval of Minutes - August 3, 2015 4. COMMITTEE BUSINESS a.) BHC - Progress of the WWTP Upgrade Project 5. OTHER ITEMS 6. NEXT MEETING DATE 7. ADJOURNMENT Sign language interpreter service, assertive listening devices and communication materials in alternative formats including Braille, large print, and audio tape are available upon 7 working days advance notice by contacting the telephone number listed below. Questions concerning special needs for persons with disabilities not covered above may also be addressed by contacting the City of Everson at (360) 966-3411. Written requests for material and/or special needs should be addressed to the Deputy Clerk, City of Everson, PO Box 315, Everson, WA 98247. Parking for disabled persons is available near the Everson Senior Center southeast entrance. Page 1 of 3 S e h o m e P la n n in g & D e v e lo p m e n t S e r v ic e s 1 0 3 E . H o lly S tr e e t, S u ite 2 0 6 B e llin g h a m , W A 9 8 2 2 5 ( 3 6 0 ) 7 3 3 -6 0 3 3 F A X : ( 3 6 0 ) 7 3 3 -6 4 6 1 Minutes of the Everson-Nooksack Wastewater Steering Committee Meeting Date: August 3, 2015 The Everson-Nooksack Wastewater Steering Committee met at a regular meeting held on August 3, 2015. The meeting began at approximately 4:00 p.m. at Nooksack City Hall. Members of the Committee present included Everson City Council Member John Hammond, Nooksack City Council Members Tom Jones and Marshall Judy, and Rollin Harper from Sehome Planning and Development Services. Everson City Council Member Eric Oettel was not present. Also present were Nooksack Mayor Jim Ackerman, Everson Mayor John Perry, Bob Skillman from Nooksack Public Works, Dave Schoonover and Rick Holt from Everson Public Works, Everson Clerk Jennifer Bell, and Adam Schuyler and Kenneth Gray from BHC Consultants LLC. Setting of Agenda Committee member Harper summarized that the following items were included on the agenda:  Approval of minutes  Update regarding the WWTP Outfall Relocation Project  Discussion regarding Redesign of the WWTP Upgrade Project Approval of Minutes Council member Judy made a motion to approve the minutes from the March 19, 2015 meeting as presented. The motion was seconded by Council member Jones. The motion passed 4-0. Committee Business: Update regarding WWTP Outfall Relocation Project Adam and Kenneth from BHC updated the Committee regarding the Outfall project. The project got underway in June. The contractor, Tiger Construction, has almost completed the in-water work, and the new pipe section that extends into the water is in the trench. The boring under the State Highway has been completed. The remaining work, which includes slip-lining the existing pipe and open trench pipe installation, are scheduled to be completed by August 21st. The project is on-schedule and within budget. Redesign of the WWTP Upgrade Project Adam and Kenneth from BHC updated the Committee regarding progress on redesigning the WWTP Upgrade project. Adam indicated that the redesign was on schedule and that Ecology had approved the updated plans in two days. Eight minor comments were received from the City and the plans had been revised as necessary. Some of the contingency funds built into the budget have not been needed. The call for bids is due to be advertised on August 12th. Kenneth went over the details of what was included in the Base Bid and Bid Alternates. The Base Bid includes the 750 s.f. Operations Building, jet aeration in ditch #1, rehabilitation of the existing lab Wastewater Steering Committee Minutes – 08/03/2015 1 Page 2 of 3 building to make it ready to receive solids thickening equipment, the plant re-use water system, and other items. The Bid Alternates include jet aeration for ditch #2, solids thickening equipment and other items. The engineer’s estimate for the Base Bid items is approximately $3 million and is in line with the previous bids. Given that a number of options exist as to how the low bidder will be determined, it was decided that BHC would discuss the options with one of their principals, and possibly with the Everson city attorney, and that Mayor Perry would make the final decision. Mayor Perry asked to confirm that both cities had the resources available to move forward with the project, and both cities responded in the affirmative. Mayor Ackerman emphasized that a large part of the potential benefits would come from the Bid Alternates – specifically, the sludge thickening. Adam confirmed that the sludge thickening equipment as well as the biological selectors and the plant water system would all provide financial benefits by reducing future operational costs. Everson noted that they will be spending $15,000 (Everson cost only) to upgrade the telemetry at the Maple Ridge pump station so that this would not be an issue when the Upgrade gets completed. Council member Judy made a motion to authorize putting the redesigned WWTP Upgrade project out to bed as discussed. The motion was seconded by Council member Hammond and passed 4-0. The Committee went over the timing for the opening of bids, awarding of the contract and project mobilization. It appears that the project will not get mobilized until around November 1st, which is about the time Rick should be back to work following foot surgery. Mayor Perry noted that, given the size of the upgrade project, Everson would need to see if additional staff time would be needed to run the treatment plant during the project. Mayor Ackerman inquired regarding the cost estimate for mobilization and Adam indicated that it was approximately six percent of the total. Other Items Committee member Harper noted that in September the Committee should receive Everson’s summary of capital improvement projects planned for 2016 so that these can be reviewed prior to budget time. Next Meeting Date The date for the next Committee meeting was not set, but the meeting will be held at Everson City Hall. Meeting Adjourned Council member Judy made a motion to adjourn. The motion was seconded by Council member Hammond and passed 4-0. The August 3, 2015 meeting was adjourned at approximately 4:45 p.m. Minutes prepared by Rollin Harper. Minutes approved on . Attested by: . Wastewater Steering Committee Minutes – 08/03/2015 2 Page 3 of 3