City Council Meetings and Work Sessions

City of Excelsior Regular Council Meeting MINUTES December 21, 2020 6:30 P.M. 1. CALL TO ORDER Mayor Carlson called the meeting to order at 6:40 P.M. This meeting was a remote meeting conducted via Zoom. 2. ROLL CALL City Council: Mayor Carlson and Councilmembers Caron, Dierking, Hersman, and Kurschner Absent: None Also Present: City Manager Luger, City Attorney Stauton, Public Works Superintendent Amundsen, City Engineer Dawley, Finance Officer Potter, and City Clerk Williams Attorney Stauton stated in accordance with the requirements of Minnesota Statues Section 13D.021, the Mayor, the City Manager and the City Attorney have determined that an in-person meeting is not practical or prudent because of the “COVID-19 Health Pandemic” emergency declared under Chapter 12 of the Minnesota Statues. All staff and City Council members will be participating by telephone or other electronic means. All actions votes will be recorded as roll call votes. 3. APPROVAL OF MINUTES (a) December 7, 2020 Work Session Minutes Minutes City Council Meeting December 21, 2020 Page 2 Dierking moved, Kurschner seconded, to approve the December 7, 2020 Work Session Minutes. On a roll call vote, Dierking, Caron, Hersman, Kurschner and Carlson voted yes. Motion carried 5/0. (b) December 7, 2020 City Council Minutes Kurschner moved, Caron seconded, to approve the December 7, 2020 City Council Minutes. On a roll call vote, Dierking, Caron, Hersman, Kurschner and Carlson voted yes. Motion carried 5/0 4. OPEN FORUM Lou Dierking, 701 Pleasant St, addressed the Council about the stop sign visibility and enforcement by Lake Street. 5. CITY COUNCIL COMMUNICATIONS, QUESTIONS, and REPORTS (a) Excelsior-Lake Minnetonka Chamber of Commerce Update Jen Weiss, Excelsior-Lake Minnetonka Chamber of Commerce, gave an update on the Governor’s new executive order on outdoor dining. (b) Excelsior Fire District Update Councilmember Dierking gave an update on staffing capacity of the Fire District. (c) South Lake Minnetonka Police Department Update Mayor Carlson gave an update on police services and approval of the concrete bid for the Public Safety Building. (d) Introducing Nalisha Williams, New City Clerk/Communications Coordinator Nalisha Williams introduced herself as the new City Clerk of Excelsior. Minutes City Council Meeting December 21, 2020 Page 3 6. AGENDA APPROVAL (a) Meeting Agenda Caron moved, Dierking seconded, to approve the December 21, 2020 Meeting Agenda. On a roll call vote, Dierking, Caron, Hersman, Kurschner, and Carlson voted yes. Motion carried 5/0. (b) Consent Agenda Dierking moved, Caron seconded, to approve the consent agenda with the addition of item 8(b) as 6(b)10. On a roll call vote, Caron, Hersman, Dierking, and Carlson voted yes. Kurschner recused himself. Motion carried 4/0. 1. Review Verified Claims under $20,000 and Approve Verified Claims over $20,000. Action – Reviewed verified claims under $20,000 and approve verified claims over $20,000. 2. Residential Recycling Grant Agreement with Hennepin County Action – Adopted Resolution 2020-81 - Authorizing Residential Recycling Grant Agreement with Hennepin County 3. Second Reading of Appendix E Ordinance Amendments Action - Waived the second reading of and adopted Ord. No. 619 and adopted Resolution 2020-76 - A Resolution of the Excelsior City Council Approving Publication of Ordinance Number 619 By Title and Summary 4. Certify 2020 Property Tax Levy Collectible in 2021 Action – Approve 2020 Property Tax Levy Collectible in 2021 Minutes City Council Meeting December 21, 2020 Page 4 5. Adopt the 2021 Budget Action – Adopt Resolution 2020-80 - Adopting the 2021 Budget 6. Approve Pay Voucher No. 14 2019 Street & Utility Improvement Project Action - Approve Construction Pay Voucher No. 14 for the 2019 Street And Utility Improvement Project and authorize payment in the amount of $177,444.57 to Northdale Construction Co., Inc. 7. Approve Pay Voucher No. 7 2020 Street & Utility Improvement Project Action- Approve Construction Pay Voucher No. 7 for the 2020 Street and Utility Improvement Project and authorize payment in the amount of $642,548.86 to Northdale Construction Co., Inc. 8. Water Street Overlay Improvements Project and 2021 Street and Utility-Improvements Project Feasibility Study Proposal Action – Adopted Resolution 2020-78 - A Resolution Ordering Preparation on Improvement for Water Street Overlay Improvements Project and 2021 Street & Utility Improvements Project 9. Adopt 2021 Fees Action – Adopt Resolution 2020-79 – Resolution Setting License and Permit Fees and Utility Rates 10. Christkindlsmarkt Permit Fee Refund Request (Amended) Action – Approve Permit Fee Refund Request Minutes City Council Meeting December 21, 2020 Page 5 7. PUBLIC HEARINGS (a) None 8. PETITIONS, REQUESTS and COMMUNICATIONS (a) Excelsior Bandshell Final Construction Drawings and Authorize Advertisement of Bids Dan Johnson, Project Advisory Committee (PAC), provided an update of the final construction drawings for the Bandshell Project at the Commons. Caron moved, Dierking seconded to approve the Excelsior Bandshell Final Construction Drawings and Authorize Advertisement for Bids. On a roll call vote, Kurschner, Hersman, Caron, Dierking, and Carlson voted yes. Motion carried 5/0. (b) Christkindlsmarkt Permit Fee Refund Request Item 8(b) was added to the amended consent agenda as item 6(b)10 (c) Lake Minnetonka Conservation District Update Mark Kroll, Lake Minnetonka Conversation District Representative (LMCD), gave an update on the current issues on Lake Minnetonka. 9. ORDINANCES and RESOLUTIONS (a) None 10. REPORTS of OFFICERS, BOARDS, and COMMITTEES (a) Appointment of Planning Commission and Heritage Preservation Commission Members Minutes City Council Meeting December 21, 2020 Page 6 Kurschner moved, Dierking seconded, to appoint Lance Black to the Planning Commission and Rob Tyler to the Heritage Preservation Commission. On a roll call vote, Dierking, Kurschner, Hersman, Caron, and Carlson voted yes. Motion carried 5/0. 11. UNFINISHED BUSINESS (a) None 12. NEW BUSINESS (a) Schedule 2021 Goal Setting Session Kurschner moved, Hersman seconded, to set a formal strategy session For January 9th, 2021. From 9:00A.M. – 12:00P.M. On a roll call vote, Hersman, Dierking, Kurschner, Caron, and Carlson voted yes. Motion carried 5/0. 13. ADJOURNMENT Caron moved, Dierking seconded, to adjourn the meeting at 8:15 P.M. On a roll call vote, Dierking, Kurschner, Hersman, Caron, and Carlson voted yes. Motion carried 5/0. Respectfully submitted, Nalisha Williams, City Clerk