Planning Commission

FAIRMONT PLANNING COMMISSION The regular meeting of the Fairmont Planning Commission was held on March 19, 2014 at 7:00 p.m. at the Public Safety Building located at 500 Quincy Street. President Oliver called the meeting to order at 7:00 p.m. and asked for a roll call of members. ROLL CALL OF MEMBERS Members Present: Members Absent: President Oliver Commissioner Weber Commissioner Parker Commissioner Straight Commissioner Pitman Commissioner Greene Commissioner Majic Commissioner Miller City Staff Present: Director of Planning and Development – Kathy Wyrosdick Recording Secretary – Mark Miller Commissioner Straight motions that Commissioner Weber be excused from the meeting. President Oliver asks for a motion to approve the minutes from the February 19, 2014 meeting. Commissioner Parker motions that the minutes be approved. Commissioner Greene seconds the motion. Vote was 7‐0 in favor. Motion Carried. NEW BUSINESS 1) Election of Officers President Oliver asks for a nomination for Planning Commission President. Commissioner Straight nominates Bill Oliver for Planning Commission President. Commissioner Miller seconds the nomination. Commissioner Parker motions to close the nominations. The vote is 7‐0 to elect Bill Oliver Planning Commission President. 1 President Oliver nominated Aaron Majic for Planning Commission Vice President. Commissioner Parker seconds the nomination and motions to close the nominations. The vote is 7‐0 to elect Aaron Majic Planning Commission Vice President. 2) Motion to approve the reformatting of the Planning and Zoning Code. Director of Planning and Development Kathy Wyrosdick updates those absent from the last meeting on the idea of Clearzoning and asks for the Commissions blessing to move forward with the project. She states that the reformatting of the code will lead to a more user‐friendly and easier to understand regulatory document and believes that it will be very beneficial to businesses and residents. Commission Parker asks if the reformatting would create any irregularities with State code requirements. Director of Planning and Development Kathy Wyrosdick states that the regulatory intent of the code will not be affected after it is reformatted. President Oliver asks for a motion on the item. Commissioner Greene motions that the Commission is in support of moving forward with the Planning office plans to reformat the Zoning Code. Commissioner Straight seconds the motion. The vote is 7‐0 to reformat the zoning Code as presented at the last meeting. 3) Motion to schedule a work session to discuss the Commission’s role in business retention/recruitment activities Director of Planning and Development Kathy Wyrosdick discusses the ongoing topic from the last work session regarding the Planning Commissions role in Business retention and recruitment for the City. She suggests a work session to address this issue. Kathy also mentions the possibility of adding a conversation on the Beltline project to the work session agenda. The Commission decides that a work session will be held at the next meeting, April 16th at 6:00PM. PUBLIC HEARINGS FOR March 19, 2014 None PUBLIC HEARINGS TO SET FOR April 16, 2014 1) The Fairmont Planning Commission is sponsoring a rezoning of the property located at the corner of Locust Avenue and Country Club Road, Tax Map 01‐ 2  10, Parcels 81 and 81.1, from Neighborhood Residential to Main Corridor Commercial. Director of Planning and Development Kathy Wyrosdick discusses the proposed rezoning of the Leonard’s Service Station property. She informs the Commission of the findings contained in her staff report and comments that the Planning Office is in support of rezoning the property from Neighborhood Residential to Main Corridor Commercial. President Oliver asks for a motion to set the item for public hearing. Commissioner Straight motion that the Leonard’s rezoning be set for public hearing on April 16, 2014. Commissioner Miller seconds the motion. CITIZENS PETITION (For items not listed on the agenda). None OTHER BUSINESS 1) Commissioner’s Comments – no comments 2) Staff Update a) Planning Commission involvement in Site Plan review  Review of Developments of Significant Impact  Require Public Hearing with 15 day notice to adjacent property owners  Would add a “voice” from the Commission to large scale development  Reconsider 2 step process for public hearings to make reviews more efficient. b) Home Rule – March 25 – Public Hearing on the application ADJOURNMENT President Oliver asks for a motion to adjourn. Commissioner Straight made a motion to adjourn. Commissioner Miller seconds the motion. 3