Planning Commission

FAIRMONT PLANNING COMMISSION The regular meeting of the Fairmont Planning Commission was held on January 21, 2015 at 7:00 p.m. at the Public Safety Building located at 500 Quincy Street. President Oliver called the meeting to order at 7:00 p.m. and asked for a roll call of members. ROLL CALL OF MEMBERS Members Present: Members Absent: President Oliver Commissioner Miller Commissioner Richardson Commissioner Weber Commissioner Parker Commissioner Majic Commissioner Greene Commissioner Pitman Commissioner Straight City Staff Present: Director of Planning and Development – Kathy Wyrosdick Recording Secretary – Maria Cipolla City Manager – Jay Rogers President Oliver asks that Commissioner Miller is to be excused. Commissioner Straight motions that Commissioner be excused from the meeting. Commissioner Pitman seconds the motion. PLEDGE OF ALLEGIANCE President Oliver asked for a motion to approve the minutes from December 17, 2014. Commissioner Richardson motioned to approve minutes. Commissioner Weber seconded. Vote was 8-0 in favor. PUBLIC HEARINGS TO SET FOR FEBRUARY 18, 2015 1. Adam Rohaly is requesting the Right-of-Way abandonment of a portion of the alley between Parcels 138, 139, 140 and 243 of Tax Map 01-01. Kathy explained that Mr. Rohaly and his partner owns four of the parcels. They are requesting the alley way be abandoned so it may be used for additional parking. President Oliver asked for a motion to set the item for public hearing. Commissioner Parker motioned to set the public hearing. Commissioner Greene seconded. 1  2. Amendment to the City of Fairmont’s Comprehensive Plan to include the new Connectivity Plan, Action and Funding Recommendations and Rapid Health Impact Assessment. (Note: This item is being reconsidered to meet WV Code Chapter 8A notification requirements). Kathy explained that we had missed the deadline for public notification of a hearing. We had only given 15 days when it was initially posted instead of the required 30 days by state law. President Oliver asked for a motion to set the item for public hearing. Commissioner Majic motioned to set the public hearing. Commissioner Parker seconded. NEW BUSINESS 1. City Capital Improvement Plan City Manager, Jay Rogers presents the new Capital Improvement Plan (CIP) to the Planning Commission. Jay Rogers discussed a. Debt Service went from $570,773.00 last year to $530,282.00 bring it down this year by about $40,000.00. b. New vehicles for both the Police and Fire Departments and building maintenance, equipment, as well as the two new lounge chairs needed c. City Hall & Masonic being upgraded & maintenance by matching some of the grants we have received in the amount of $135,000.00 through the years. d. Street paving and the street maintenance charge. e. The Connectivity Plan and funding new sidewalk and retaining walls. f. Parks equipment and maintenance as well as building storage in Morris Park that the city will own and use for Celebration of Lights holiday lights and storage for the city. g. Data Processing, Coal severance, parking space, Vet’s Plaza, and Merchant Street improvements. President Oliver motioned to approve the Capital Plan Commissioner Straight motioned to approve Commissioner Weber seconded Vote was 8-0 in favor. City Manager, Jay Rogers also gave the Planning Commission an update on the Beverly Estates status. 2. Election of Officers a. President Oliver asks for a nomination for Planning Commission President. Commissioner Weber nominates William Oliver. Commissioner Greene seconds the nomination. Commissioner Parker moves to close the nomination. Commissioner Greene seconds to close the nominations. 2  Commissioner Oliver abstained. Vote was 7-0 in favor. b. Commissioner Oliver asks for a nomination for Planning Commission Vice Chairman. Commissioner Weber nominated Aron Majic. Commissioner Greene seconds the nomination. Commissioner Straight motions to close the nominations. Commissioner Majic abstained. Vote was 7-0 in favor CITIZENS PETITION None. OTHER BUSINESS Commissioner’s Comments Commissioner Weber thanked City Manager, Jay Roger, Kathy Wyrosdick, & Mark Miller for all their hard work. Commissioner Richardson also commented that he found the work that Kathy and Mark did on the new book enlightening. Staff Updates City Planner Wyrosdick:  BAD Buildings Update: GO Teams and city’s website. Letters to property owners will be drawn up and mailed out. We have been awarded Bad Building 2.0 for the next round of funding.  End of year report for 2014.  Grant application APA/CDC Healthy Planning Grant Brownfield Assessment Grant  Revisions of the City’s Clear Zoning Draft of the new Planning & Zoning Policy book. A. Kathy would like to have another work session and invite the city council to come. B. She will also be requesting Clear Zoning add some illustrations and graphics. C. Kathy wants this on the agenda in February to set for a public hearing, vote on it in March to send to City Counsil, have City Council vote on it in April and have it effective by end of May 2015. Commissioner Oliver requested we revised contact list for all the Planning Commissioners, congratulated Commissioner Straight on being re-elected as our city’s Mayor, and thanked all the Commissioners for all their service. ADJOURNMENT President Oliver asked for a motion to adjourn. Commissioner Parker motions to adorn Commissioner Straight seconded it. 3