City Council

CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA - Amended February 26, 2025 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: GUSTAFSON____ LEEHY___ MEYER ___ MIELKE ____ WASSENBERG___ STAFF PRESENT: LINEHAN___ C. APPROVAL OF AGENDA D. PRESENTATION E. APPROVAL OF MINUTES: 1. February 5, 2025 City Council Workshop Meeting Minutes F. PUBLIC HEARINGS: G. CONSENT AGENDA: 1. General Disbursements through 2/20/25: $264,932.13 Payroll through 2/9/25: $24,905.08 Wire Payments through 2/9/25: $15,822.65 2. Approval of City Licenses 3. Approval of Resolution 25-13 Supporting the Application to Request Grant Funds Through the Department of Natural Resources 4. Approval of Resolution 25-14 Appointing Jeremy Hallowanger to the Planning Commission 5. Authorization to Close Fund 316 – Series 2017A Debt Service Fund and Transfer Remaining Funds to Remaining Debt Service Funds H: POLICY ITEMS: 1. Approval of Resolution 25-15 Authorizing the Call of the Outstanding General Obligation Improvement Bond, Series 2023A 2. Approval of Resolution 25-16 Approving Plans and Specifications and Ordering Advertisement for Bids for the 2025 Pavement Management Project 3. Approval of Resolution 25-17 Authorizing the City Administrator to Apply for a Stormwater Management Permit with the Rice Creek Watershed District for the Community Park Renovation I. INFORMATION/ANNOUNCEMENTS: J. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council action or discussion will be held on these items. 1 K. ADJOURNMENT: BLANK PAGE 2  CITY OF FALCON HEIGHTS City Council Workshop City Hall 2077 West Larpenteur Avenue MINUTES Wednesday, February 5, 2025 6:30 P.M. A. CALL TO ORDER: 6:37 PM B. ROLL CALL: GUSTAFSON_X___ LEEHY_X__ MEYER __X_ MIELKE_X__ WASSENBERG_X__ STAFF PRESENT: LINEHAN_X__ JOHNSON_X__ C. POLICY ITEMS: 1. Community Park Project Update Linehan explains staff continues to work with WSB on the Community Park renovation plans. After pivoting from a park building to a shelter and restroom, WSB reached out to several vendors for proposals. Two vendors stood out, with products best aligning with products and visual preferences desired by staff. Linehan describes the two proposals submitted and the estimated timeline for construction. Staff is proposing to select Cedar Forest proposals as they are a Minnesota-based company, and their proposal included a restroom building with an attached shelter. Linehan shows the Council a new site plan including the combined bathroom and shelter, new playground, and splash pad. Bob Slipka from WSB explains how the new site plan compares to the current site plan with the building outline, he also explains the entrances to the building and the server that opens into the shelter. He highlights the maintenance of saving matured trees. The goal has been to save as many trees as possible. Linehan moves to a more detailed site plan of the playground and shows the shaded areas added. Wassenberg wonders about berms, and if those will be flattened. Slipka notes the large shade trees and hardwood trees, as well as the berms, will remain to the north of the shelter. The larger berm northeast of the current building will remain as well. He continues to explain which trees and berms remain. The key is to preserve as much space as much as possible. Mielke wonders about water for the community garden. Slipka says there will be a hydrant that runs from the bathroom to the garden. Linehan moves back to the overall site plan of the general concept. The parking lot footprint will remain, but it will be resurfaced, and new storm drains will be added. A new stormwater pond will be added as well. Linehan explains this will be the lowest cost option. Slipka says that by more strategically striping the parking lot, it allows for 3 a few more parking spots and easier flow of the parking lot. Meyer points to the bike racks, there are currently three and he wonders if more will be added. Slipka points out it will currently stay this way. In an upcoming sit-down meeting with staff, they will go through the entire plan and look at details such as bike racks, trash can quantities, and location configurations. Meyer suggests adding more bike racks. Linehan continues with visuals of the shelter. Cedar Forest recently installed a shelter and bathroom combination in St. Louis Park, and he shows it as an example. He explains what will be included inside the building. Slipka adds everything will be ADA accessible as well as low maintenance. Linehan points out he requested Slipka to provide a price estimate of the project. The total cost would be 2.2 to 2.5 million dollars with contingencies built in. He points out that all grant items are included as bid alternates, such as the rubberized surfacing for the playground. Slipka explains the renovations are provided in packages to allow for more savings. For example, staff can pick out and order their own picnic tables directly, rather than having a contractor facilitate that process. Wassenberg wonders about stormwater improvements. Slipka explains most cost for stormwater is the parking lot improvements, but there is some need for the splash pad. Linehan notes there is also an estimate included for sanitary infrastructure. As proposals and quotes become available, this helps bring contingencies down and get actual pricing. Linehan is seeking direction from the Council and wonders if the staff is on the right path. There will be the need for a formal approval of the proposals. The Council discusses what other items to get the Parks and Recreation Commission involved in, for example, the splash pad designs. Linehan explains what kinds of styles were selected for the splash pad. Slipka explains that the thought behind it is to keep it a multi-use area, by having the ability to remove the water features. Linehan discusses the timeline for the construction. Meyer wonders about Ice Cream Social. Linehan explains they have not fully looked at new configurations of how the city events will be planned. But the site plan is very flexible and multi-use. The tables will be movable, and the splash pad water features are removable. Linehan points out there is also open space to allow for a future building or bandshell. Leehy wonders about the soccer fields. Linehan explains that the fields are remaining as-is. There will more paths added as well. Meyer wonders about options to replace/refurbish or remove the exercise stations along the path in the park. Linehan notes one of them needs to be removed and the cost to replace would not be high but it’s not in the scope of the current project and could be budgeted for in future years. Wassenberg wonders about green space east of the community garden. Slipka comments this will remain and at the end of the project, the current playground will be removed and will add green space to allow for future needs when trends change. The two existing shelters will remain as well and will be refurbished. Gustafson comments that this site plan seems to fit all the wishes. Linehan explains next steps and the 4  Council thanks Slipka. 2. ParkMobile Proposal / E-Meters on City Streets Ordinance Linehan explains that the State Fair Task Force is exploring a temporary e-meter parking system for during the State Fair. Members of the Task Force identified that the City of Falcon Heights provides approximately 800-1,000 free parking spots at any given time to visitors of the Minnesota State Fair. Linehan explains the process of ParkMobile, how to pay for parking, and what the revenue estimates are. The city could utilize the revenue to allow for the hiring of parking enforcement, which would free up the police from traffic enforcement. ParkMobile will take a portion to pay for their processing costs. Implementing this would require ordinance changes. Leehy wonders if this requires striping for parking spots. Linehan answers no, it will be divided into zones and there will be signs with zone numbers and QR codes to scan and pay for parking. Linehan explains it’s different from traditional metered parking; it’s a per-day fee. If someone leaves after 2 hours, it will still charge for the full day. Linehan explains there are various ways to look at enforcement. For example, the city could consider utilizing administrative citations. Gustafson notes the enforcers could also be ambassadors for Falcon Heights to the visitors. Mielke adds the revenue could also be used for items such as road projects or park amenities. Meyer expresses concern about signage, to ensure people know what zone they are parking in. Mielke shows signs that are provided by ParkMobile in the proposals. Linehan agrees that signage and communication are important aspects of it. Leehy agrees that there needs to be obvious signage to show that visitors are in Falcon Heights, and ambassadors can help with that. Wassenberg adds that e-meter parking can help alleviate the constant circling of cars looking for free parking spots. Leehy points out to re-evaluate the need for no-parking and permit parking. The Council discusses how far to take the paid parking. Wassenberg is concerned about how it will impact residents and ease of life. Linehan recommends holding a public hearing for the ordinance change. Leehy believes it will encourage parking at the fair and park and rides. Linehan explains staff has been proactive and reached out to the State Fair about the proposal. This helps balance the supply and demand of free parking and makes spots at businesses more valuable. Leehy wonders about ways to pay, and Linehan explains the various ways. 3. City Commissioner Ordinance Update Linehan is providing an update on the amendments suggested for the city code regarding commissioners, such as compensations, eligibility, term start, and the resignation process. Staff feels like there is a need for more of a formalized appointment process that should be added to the administrative manual, similar to an 5  HR process for a job posting. Wassenberg wonders about employment regulations. Linehan notes that they will be similarly treated as council and are not held accountable to the personal policy. However, staff will continue to work with the League of Minnesota Cities and the city attorney. Meyer wonders if a youth commissioner is a full voting member and part of the seven members. Linehan notes, yes, the age restrictions help avoid having to deal with labor laws for minors if meetings go beyond curfew. Planning is excluded for youth commissioners as they have a quasi-legal function. Gustafson wonders if a youth commissioner term follows the school year or calendar year. Linehan notes it would be a full 1-year term from their appointment date, no matter when that is during the year. Gustafson wonders if a youth commissioner spot should be kept open. Linehan answers that there is not a designated spot; it just allows having a youth commissioner and helps with promotion. Wassenberg feels there is a lot of opportunity for a youth commissioner to fill a vacancy as there generally is a good flow of commissioners leaving and filling vacancies. Linehan suggests we can add to the policy that youth commissioners get a priority to allow them to fill as often as possible. There is always the possibility to create a youth commission. The council appreciates defining it. 4. 2025 Legislative Priorities Linehan and staff are seeking direction for current legislative priorities when advocating for Falcon Heights. He explains LMC and Metro Cities have their own priorities that benefit all cities in Minnesota. One important aspect for Falcon Heights, he points out, is local government aid and municipal funding as the city benefits greatly from these funds. One priority from the State Fair Task Force is requesting assistance for traffic management and community public safety during the State Fair for Falcon Heights. The idea is to have the State take on a little bit more of the responsibility. Wassenberg appreciates the idea of having personnel to help with traffic management. The state patrol does not help with the State Fair as the fair has its own police force. Gustafson points out they have some role in the fair. Linehan notes policing outside of the fairgrounds is up to the local jurisdictions and it is becoming a bigger ask, as attendance numbers grow, and more events get added throughout the year. Gustafson agrees with the priorities outlined by staff, LMC, and Metro Cities. He expresses his discontent with legislators not showing up to session. Linehan notes that support for local control is not the cities’ top priority, but he feels the municipality has a better idea of what the community’s needs are versus having a one-size-fits-all approach from the state. 5. Immigration Enforcement Update Linehan provides background on what the city has done in the past. Immigration status is not part of the cities’ operations, the only time this is asked is for employment. Mielke adds she drafted a response to the University’s recent statement. She is suggesting releasing a statement to show support to the Falcon Heights community. 6  Gustafson feels it is unnecessary and, when previously addressed, created more fear. Immigration enforcement is not under the city’s jurisdiction; neither is it the jurisdiction of a police department. He explains that services are provided to everyone at the emergency center and immigration status is not asked. That is also the role of the city to provide services to the residents of Falcon Heights, regardless of immigration status, religion, etc. Leehy notes she feels comfortable releasing a statement stating that the city and their contract partners do not ask or do not engage in immigration status, apart from for employment reasons. Wassenberg feels a statement of support is warranted. Meyer agrees a simple summary of the cities’ policy should be sufficient. Wassenberg and Mielke agree to work on a statement. 6. Summer Programming Linehan notes the Parks and Rec Commission discussed programming at their recent meeting and programming is struggling with enrollment being down. Residents are attending programs at other organizations in Falcon Heights and surrounding municipalities. The commission discussed helping subsidize summer camps and programming from surrounding community partners. A suggestion is to subsidize 25 dollars. For example, a child is attending a tennis camp in Roseville, and Falcon Heights would offer a voucher for $25. Linehan notes the perimeters of eligibility will need to be further defined. Wassenberg points out Roseville residents get discounted costs for their programming, and Falcon Heights residents are disadvantaged because they don’t reside in Roseville but still attend their programming. Gustafson points out it would essentially cover the non-resident fee. Linehan notes staff has discussed creating reciprocity with surrounding communities for their programming, but that requires time. The council continues to discuss the perimeters. The council suggests using the fact that the park is being renovated this summer as well and will not allow for programming as another reason to subsidize other summer programming offered. Gustafson suggests calling it an activities/athletic scholarship. The council discusses budget and quantities and provides direction to stay within the allocated budget. D. ADJOURNMENT: 9:10 PM DISCLAIMER: City Council Workshops are held monthly as an opportunity for Council Members to discuss policy topics in greater detail prior to a formal meeting where a public hearing may be held and/or action may be taken. Members of the public that would like to make a comment or ask questions about an item on the agenda for an upcoming workshop should send them to mail@falconheights.org prior to the meeting. Alternatively, time is regularly allotted for public comment during Regular City Council Meetings (typically 2nd and 4th Wednesdays) during the Community Forum. _______________________________ Randall C. Gustafson, Mayor Dated this 26th day of February, 2025 _________________________________ 7 Jack Linehan, City Administrator BLANK PAGE 8 9 10 11 12 13 14 15 16 17 18 19 20 21 BLANK PAGE 22  REQUEST FOR COUNCIL ACTION Meeting Date February 26, 2025 Agenda Item Consent G2 Attachment N/A Submitted By Kelly Nelson Administrative Services Director / Deputy Clerk Item Approval of City License(s) Description The following individuals/entities have applied for a Municipal Business License for 2025. Staff have received the necessary documents for licensure. 1. Northern Tier Retail LLC dba Speedway #4353 2. Golden Tailor The following individuals/entities have applied for a Gasoline Station Operator License for 2025. Staff have received the necessary documents for licensure. 1. Northern Tier Retail LLC dba Speedway #4353 The following individuals/entities have applied for a Retail Grocery License for 2025. Staff have received the necessary documents for licensure. 1. Northern Tier Retail LLC dba Speedway #4353 The following individuals/entities have applied for a Tobacco License for 2025. Staff have received the necessary documents for licensure. 1. Northern Tier Retail LLC dba Speedway #4353 The following individuals/entities have applied for a Home Occupation License for 2025. Staff have received the necessary documents for licensure. 1. Cynthia Cyd Wicker The following individuals/entities have applied for a Multifamily Rental Dwelling License for 2025. Staff have received the necessary documents for licensure. 1. Larpenteur Apartments/Edward Properties; 1504 Larpenteur Ave. W. The following individuals/entities have applied for a Restaurant License for 2025. Staff have received the necessary documents for licensure. 1. Ayvaz Pizza LLC dba Pizza Hut 2. New Fresh Wok 3. Jimmy John’s City of Falcon Heights, Minnesota __________________________ 23  The following individuals/entities have applied for a Tree Contractors License for 2025. Staff have received the necessary documents for licensure. 1. Upper Cut Tree Service N/A Attachment(s) N/A Action(s) Staff recommends approval of the City license applications contingent on Requested background checks and fire inspections as required. 24 BLANK PAGE 25  REQUEST FOR COUNCIL ACTION Meeting Date February 26, 2025 Agenda Item Consent G3 Attachment Resolution Submitted By Kelly Nelson Administrative Services Director / Deputy Clerk Item Grant application for grant funds through MN DNR Outdoor Recreation Grant Description The City of Falcon Heights will begin construction of a new picnic structure and outdoor restrooms and concessions building at Community Park this spring during Phase I of the renovation. Staff would like to apply for a grant through the DNR to assist with the construction of a new playground during Phase II in late summer of 2025. The purpose of the grant would be to help construct a playground with inclusion and safety at the forefront. The grant funds would allow the City to add rubber safety surfacing throughout the entirety of the play space instead of Engineered Wood Fiber (EWF), fully fence in the play area as well, and add shade canopies to the play area. Staff is substantially finished with the grant application so that it can undergo a preliminary review before the final draft is submitted on or by March 31, 2025, but is still working on bolstering the application and would like to work on it up until the submission date of March 31, 2025. The application is over 30 pages with over 100 pages in attachments. Staff can provide copies of the application progress, upon request. Staff will seek no more than $350,000 in grant funds with 100% match from the City. Budget Impact The total grant request will not exceed $350,000 with 100% match required by the City. This amount would be primarily used in 2025. Attachment(s) • Resolution 25-13 Action(s) Staff recommends Council give approval to apply for the MN DNR Outdoor Requested Recreation Grant by March 31, 2025. The grant request will not exceed $350,000 with a 100% match. Families, Fields and Fair __________________________ 26 ATTACHMENT A - APPLICANT’S RESOLUTION CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 26, 2025 No. 25-13 ---------------------------------------------------------------- RESOLUTION IN SUPPORT OF THE CITY OF FALCON HEIGHTS APPLYING FOR GRANT FUNDS THROUGH THE DEPARTMENT OF NATURAL RESOURCES BE IT RESOLVED that The City of Falcon Heights act as legal sponsor for the project contained in the Outdoor Recreation Grant application to be submitted on ______________________and that The City of Falcon Heights’ City Administrator is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of The City of Falcon Heights. BE IT FURTHER RESOLVED that the applicant maintains an adequate Conflict of Interest Policy and, throughout the term of the contract, will monitor and report any actual or potential conflicts of interest to the State, upon discovery. BE IT FURTHER RESOLVED that The City of Falcon Heights has the legal authority to apply for financial assistance, and it has the financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that The City of Falcon Heights has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that The City of Falcon Heights has or will acquire fee title or permanent easement over all the land described in the boundary map or recreational site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the State, The City of Falcon Heights may enter into an agreement with the State for the above- referenced project, and that The City of Falcon Heights certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. 27 NOW, THEREFORE BE IT RESOLVED that THE CITY ADMINISTRATOR is hereby authorized to execute such agreements as necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of The City of Falcon Heights on _____________________________. SIGNED: WITNESSED: ________________________________ _____________________________________ (Signature) (Signature) _______________________________ _____________________________________ (Title) (Date) (Title) (Date) 28 BLANK PAGE 29  REQUEST FOR COUNCIL ACTION Meeting Date February 26, 2025 Agenda Item Consent G4 Attachment Application and Resolution 25-14 Submitted By Hannah Lynch, Community Development Coordinator Item Appointment of Jeremy Hallowanger to the Planning Commission Description City Staff, the Planning Commission Chair, and the Mayor have interviewed and recommend Jeremy Hallowanger for the Planning Commission. Jeremy is a resident and landlord in Falcon Heights and works as a real estate agent. In the past he has worked in the development environment and understands the importance of careful city planning while balancing the intricacies of working with developers. Jeremy’s incredible knowledge of development projects and work as a real estate agent will make him a valuable asset to the Falcon Heights Planning Commission. Budget Impact N/A Attachment(s) • Commission Application • Resolution 25-14 Appointment of Jeremy Hallowanger to the Planning Commission Action(s) Staff recommends approval of attached resolution appointing Jeremy Requested Hallowanger to the Planning Commission. City of Falcon Heights, Minnesota __________________________ 30 31  CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 26, 2025 No. 25-14 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION APPOINTING JEREMY HALLOWANGER TO THE PLANNING COMMISSION WHEREAS, the Planning Commission shall be the municipal planning agency authorized by Minnesota Statutes § 462.354, subd. 1; WHEREAS, the Planning Commission serves in an advisory capacity to the City Council on all policy matters relating to City planning, zoning, and land use; WHEREAS, City Staff, Commission Chair, and the Mayor have interviewed Jeremy Hallowanger and recommend appointment to the Falcon Heights Planning Commission. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the appointment of Jeremy Hallowanger to the Falcon Heights Planning Commission is approved and adopted by the City Council of the City of Falcon Heights. ----------------------------------------------------------------------- Moved by: Approved by: ________________________ Randall C. Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Jack Linehan MEYER ____ Against City Administrator WASSENBERG MIELKE 32 BLANK PAGE 33  ITEM FOR DISCUSSION Meeting Date February 26, 2025 Agenda Item Consent G5 Attachment Submitted By Roland Olson, Finance Director Item Authorization to Close Fund 316 – Series 2017A Debt Service Fund and Transfer Remaining Funds to Remaining Debt Service Funds Description The 2017 G.O. Improvement Debt has been retired and can be closed. The existing fund balance can be transferred to another fund or funds. Staff recommends transferring a portion of the fund balance from the 2017 Debt Svc Fund 316 to the 2023 G.O. Improvement Debt Service Fund 306 to help with the early retirement of the 2023 street bond. The 2023 G.O. Improvement Bond will be recognizing approximately $67,000 from levied debt during 2025. Deferred special assessments estimated at $2,000 are minimal and stand to be collected during 2025. There is a balance in the 2017 Debt Service Fund 316 of approximately $245,000. It is estimated that a transfer of $176,000 ($245,000 - $67,000 - $2,000) would be needed to help fund the retirement of the 2023 G.O. Improvement Bond). Staff also recommends amending the associated budgets for these funds. The full amount of $250,000 as a budget amendment allows for some leeway if the complete transfer of the fund balance if needed. Fund 316: dr. cr. 316-4316-97000 250,000 Fund 3063: 306-000-39200 250,000 Budget Impact Close out the 2017 G.O. Improvement Bond Series Debt Service Fund 316 and transfer remaining funds within the fund to other debt service funds or capital improvement funds as determined. Attachment(s) City of Falcon Heights, Minnesota __________________________ 34 Action(s) Staff recommends closing the 2017 G.O. Improvement Debt Service Fund 316 Requested to the 2023 G.O. Improvement Debt Service Fund 306 and transferring a portion as needed of the remaining funds to the 2023 G.O. Improvement Bond Series 2023A to provide funds to retire the 2023 debt. 35 BLANK PAGE 36  REQUEST FOR COUNCIL ACTION Meeting Date February 26, 2025 Agenda Item Policy H1 Attachment Resolution 25-15 Submitted By Jack Linehan, City Administrator Item General Obligation Improvement Bond, Series 2023A Notice of Call for Redemption Description On the July 26, 2023, the City Council awarded the Pavement Management Project (PMP) General Obligation (GO) Improvement Bond Series 2023A to Zion National Bank. The GO bond was for $520,000 with an interest rate of 4.41%. This bond had a five-year repayment schedule, with the first payment 2/1/2025 and the final payment 2/1/2029. Working with the City’s bond consultant, Ehlers, the City has reviewed our existing debt to strategize the city’s future finances. As of the latest debt payments, the City had the following debts: • Series 2017A (2017 PMP) – Paid in full as of 2/1/2025 • Series 2021A (2021 PMP ) - $270,000 outstanding- 2% interest – Not Callable • Series 2023A (2023 PMP) - $431,000 outstanding – 4.41% interest – Callable With the payoff of Series 2017A, the City had excess funds in the account. As 2023A is our highest interest debt and is callable, which means it can be paid off early, we have worked on a plan with Ehlers to pay this debt off by 4/1/2025, saving the City approximately $44,000 in interest over the next four years. Remaining funds after paying this off can be used towards outstanding principal on other debts. To start this formal process, City Council would need to approve the attached resolution to authorize notice of payoff for 4/1/2025. Traditionally, notice is given 30 days in advance, so a formal letter would be sent to Zion National Bank letting them know of our intent to payoff early. Budget Impact This will save approximately $44,000 over the life of the bond. Additionally, the City will not need to levy for this bond amount in 2026, making debt service levy room for other anticipated debts (2025 PMP GO Bond Series and City of Falcon Heights, Minnesota __________________________ 37  Community Park Tax Abatement Bond) to keep the debt service levy more manageable. Attachment(s) • Cash Current Call Analysis from Ehlers • Resolution 25-15 Action(s) Staff would recommend approval of attached resolution, authorizing the City Requested Administrator to send notice of call for redemption of the Series 2023A GO Bond 38 City of Falcon Heights, Minnesota $431,146 Cash Current Call on April 1, 2025 of: General Obligation Improvement Bonds, Series 2023A Sources & Uses Dated 04/01/2025 | Delivered 04/01/2025 Sources Of Funds Par Amount of Bonds $431,145.80 Total Sources $431,145.80 Uses Of Funds Deposit to Current Refunding Fund 431,145.80 Total Uses $431,145.80 2025 Cash Cur Call of 202 | SINGLE PURPOSE | 12/ 4/2024 | 8:42 AM 39 City of Falcon Heights, Minnesota $431,146 Cash Current Call on April 1, 2025 of: General Obligation Improvement Bonds, Series 2023A Debt Service Comparison Net New Date Total P+I D/S Old Net D/S Savings 04/01/2025 - - - - 04/01/2026 431,145.80 431,145.80 122,874.80 (308,271.00) 04/01/2027 - - 120,288.40 120,288.40 04/01/2028 - - 117,613.80 117,613.80 04/01/2029 - - 114,851.00 114,851.00 Total $431,145.80 $431,145.80 $475,628.00 $44,482.20 PV Analysis Summary (Net to Net) Net PV Cashflow Savings @ 0.000%(Escrow Yield)... 44,482.20 Net Present Value Benefit $44,482.20 Net PV Benefit / $475,628.00 PV Refunded Debt Service 9.352% Net PV Benefit / $428,000 Refunded Principal... 10.393% Net PV Benefit / $431,146 Refunding Principal.. 10.317% Refunding Bond Information Refunding Dated Date 4/01/2025 Refunding Delivery Date 4/01/2025 2025 Cash Cur Call of 202 | SINGLE PURPOSE | 12/ 4/2024 | 8:42 AM 40 City of Falcon Heights, Minnesota $431,146 Cash Current Call on April 1, 2025 of: General Obligation Improvement Bonds, Series 2023A Current Refunding Escrow Cash Date Rate Receipts Disbursements Balance 04/01/2025 - 431,145.80 431,145.80 - Total - $431,145.80 $431,145.80 - Investment Parameters Investment Model [PV, GIC, or Securities] Securities Default investment yield target Unrestricted Cash Deposit 431,145.80 Total Cost of Investments $431,145.80 Target Cost of Investments at bond yield $431,145.80 Yield to Receipt - Yield for Arbitrage Purposes - 2025 Cash Cur Call of 202 | SINGLE PURPOSE | 12/ 4/2024 | 8:42 AM 41 City of Falcon Heights, Minnesota $431,146 Cash Current Call on April 1, 2025 of: General Obligation Improvement Bonds, Series 2023A Summary Of Bonds Refunded of Maturity Issue Maturity Type Bond Coupon Value Call Date Call Price Dated 2/01/2025 | Delivered 2/01/2025 Series 2023A GO Imp Bonds - CR file 2025 02/01/2026 Term 1 Coupon 4.410% 104,000 04/01/2025 100.000% Series 2023A GO Imp Bonds - CR file 2025 02/01/2027 Term 1 Coupon 4.410% 106,000 04/01/2025 100.000% Series 2023A GO Imp Bonds - CR file 2025 02/01/2028 Term 1 Coupon 4.410% 108,000 04/01/2025 100.000% Series 2023A GO Imp Bonds - CR file 2025 02/01/2029 Term 1 Coupon 4.410% 110,000 04/01/2025 100.000% Subtotal - - $428,000 - - Total - - $428,000 - - 2025 Cash Cur Call of 202 | SINGLE PURPOSE | 12/ 4/2024 | 8:42 AM 42 City of Falcon Heights, Minnesota $428,000 General Obligation Improvement Bonds, Series 2023A Debt Service To Maturity And To Call Refunded Refunded Refunded Date Bonds Interest D/S To Call Principal Coupon Interest D/S 04/01/2025 428,000.00 3,145.80 431,145.80 - - - - 08/01/2025 - - - - - 9,437.40 9,437.40 02/01/2026 - - - 104,000.00 4.410% 9,437.40 113,437.40 08/01/2026 - - - - - 7,144.20 7,144.20 02/01/2027 - - - 106,000.00 4.410% 7,144.20 113,144.20 08/01/2027 - - - - - 4,806.90 4,806.90 02/01/2028 - - - 108,000.00 4.410% 4,806.90 112,806.90 08/01/2028 - - - - - 2,425.50 2,425.50 02/01/2029 - - - 110,000.00 4.410% 2,425.50 112,425.50 Total $428,000.00 $3,145.80 $431,145.80 $428,000.00 - $47,628.00 $475,628.00 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 4/01/2025 Average Life 2.357 Years Average Coupon 4.4100000% Weighted Average Maturity (Par Basis) 2.357 Years Weighted Average Maturity (Original Price Basis) 2.357 Years Refunding Bond Information Refunding Dated Date 4/01/2025 Refunding Delivery Date 4/01/2025 Series 2023A GO Imp Bonds | SINGLE PURPOSE | 12/ 4/2024 | 8:42 AM 43  EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF FALCON HEIGHTS, MINNESOTA HELD: February 26, 2025 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Falcon Heights, Ramsey County, Minnesota, was duly held at City Hall on February 26, 2025, at 7:00 p.m. for the purpose, in part, of authorizing the call of the outstanding General Obligation Improvement Bond, Series 2023A. The following members were present: and the following were absent: Member ________________ introduced the following resolution and moved its adoption: CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 26, 2025 No. 25-15 ----------------------------------------------------------------------- RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 2023A WHEREAS, the City Council of the City of Falcon Heights, Minnesota (the "City") issued a General Obligation Improvement Bond, Series 2023A, in the principal amount of $520,000, dated August 17, 2023 (the "Bond"), of which $428,000 remains outstanding; and WHEREAS, the City has sufficient funds on hand in the debt service account of the Bond to pay the remaining balance; and WHEREAS, the City Council deems it desirable and in the best interests of the City to pay the remaining balance, in accordance with the resolution of the City Council adopted on July 26, 2023, authorizing the issuance of the Bond (the "Prior Resolution"); and NOW, THEREFORE, be it resolved by the City Council of the City of Falcon Heights, Minnesota, as follows: 1. The City Council hereby determines to prepay on April 1, 2025, the outstanding principal of the Bond ($428,000) and the accrued interest due thereon. 2. The City Administrator shall cause the Notice of Call for Redemption attached hereto as Exhibit A to be mailed prior to March 1, 2025, to the registered owner of the Bond in accordance with the provisions of the Prior Resolution. 44  The motion for the adoption of the foregoing resolution was duly seconded by Member ____________, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. ----------------------------------------------------------------------- Moved by: Approved by: ________________________ Randall C. Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Jack Linehan MEYER ____ Against City Administrator WASSENBERG MIELKE 2 45 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF FALCON HEIGHTS I, the undersigned, being the duly qualified and acting City Administrator of the City of Falcon Heights, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the call of the outstanding General Obligation Improvement Bond, Series 2023A. WITNESS my hand officially on February 26, 2025. ___________________________ City Administrator 3 46  EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 2023A CITY OF FALCON HEIGHTS, RAMSEY COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Falcon Heights, Ramsey County, Minnesota, there have been called for redemption and prepayment on April 1, 2025 the outstanding bond of the City designated the General Obligation Improvement Bond, Series 2023A, dated August 17, 2023 (the "Bond"), having a stated maturity date of February 1, 2029 and totaling $428,000 in principal amount. The Bond is being called at a price of par plus accrued interest to April 1, 2025, on which date all interest on the Bond will cease to accrue. The registered owner of the Bond hereby called for redemption is requested to present the Bond for payment at the office of the Finance Director, City of Falcon Heights, Minnesota, on or before April 1, 2025. Dated: February 26, 2025. BY ORDER OF THE CITY COUNCIL CITY OF FALCON HEIGHTS, MINNESOTA /s/ Jack Linehan City Administrator A-1 47 BLANK PAGE 48  REQUEST FOR COUNCIL ACTION Meeting Date February 26, 2025 Agenda Item Policy H2 Attachment Ad for Bid; Resolution Submitted By Erik Henricksen, City Engineer Item Approve Resolution Accepting Plans and Specifications and Ordering Advertisement for Bids for the 2025 Pavement Management Program, FH 25-01 Description On January 22, 2025, a public improvement hearing was held for the 2025 PMP, rehabilitating the Falcon Woods neighborhood which includes Autumn St, Prior Ave N, Summer St, Moore St, Howell St N and Garden Ave, as well as the Northome neighborhood which includes California Ave W, Idaho Ave W, and Iowa Ave W. Following the hearing, the City Council ordered the improvement and preparation of plans and specifications of the proposed project. The next step in the process is for the City Council to approve plans and specifications and authorize the advertisement for bids. Plans are available for review at the office of the City Engineer. State statute requires a City Council resolution approving plans and specifications and ordering the advertisement for bids for all public improvements to be assessed. Since a portion of the costs for the proposed project will be assessed to benefiting properties, the adoption of this resolution is required. The proposed project involves full depth reclamation, spot curb replacement, spot utility improvements and paving the streets in the Falcon Woods neighborhood which includes Autumn St, Prior Ave N, Summer St, Moore St, Howell St N and Garden Ave, as well as the Northome neighborhood which includes California Ave W, Idaho Ave W, and Iowa Ave. Trails within the Falcon Woods area are proposed for rehabilitation as well. The Curtis Field Parking lot will undergo a mill and overlay and new pavement markings for ADA and other parking will be applied. SPRWS will coordinate with the project in conducting lead service replacement within the Northome area. Budget Impact This project has the following financial implications for the City and property owners along the street being considered for maintenance: • Assessments levied in accordance with the City’s assessment policy. • Use of Municipal State Aid (MSA) and street infrastructure funds to pay the City’s portion of the project. • Expenditure of utility fund dollars to pay for repairs needed to the existing City of Falcon Heights, Minnesota __________________________ 49  utility system. Attachment(s) Ad for Bid; Resolution 25-16 Action(s) Adopt Resolution Accepting Plans and Specifications and Ordering Requested Advertisement for Bid for the 2025 Pavement Management Project, FH 25-01 50  ADVERTISEMENT FOR BIDS 2025 Pavement Management Project City of Falcon Heights Falcon Heights, Minnesota RECEIPT AND OPENING OF PROPOSALS: Sealed proposals for the work described below will be received at the Falcon Heights City Hall, 2077 Larpenteur Avenue, Falcon Heights, Minnesota, electronically through Connex until 11:00 am on Thursday, March 20, 2025 at which time the bids will be opened and publicly read. DESCRIPTION OF WORK: The work includes the construction of approximately: 33,700 SY Full Depth Reclamation 580 SY 1.5” Mill Bituminous Surface 4,260 TON Type SP 12.5 Non-Wearing Course Mix (3,B) 3,200 TON Type SP 9.5 Wearing Course Mix (3,C) 3,700 LF Concrete Curb and Gutter Design B618 1,620 LF Concrete Curb and Gutter Design D418 5 EA Remove Flared End Section 50 EA Install casting 650 SF 6” Concrete Walk 600 SF 4” Concrete Walk 3,600 SY Turf Establishment with Hydroseed Together with numerous related items of work, all in accordance with Plans and Specifications. COMPLETION OF WORK: All Work under this Contract, including final clean up, must be completed in the Northome neighborhood by midnight, August 15, 2025, and in the Falcon Woods neighborhood by October 1, 2025. As described in Section FH-G-32, liquidated damages start to accrue after these dates. PLANHOLDERS LIST, ADDENDA AND BID TABULATIONS: The planholders list, addenda and bid tabulation will be available on-line at: https://mn-ci-roseville.app.rtvision.com. Any addenda will be e-mailed to all planholders. TO OBTAIN BID DOCUMENTS: A description of the project, Plans and Specifications, and the planholders list are available at https://mn-ci-roseville.app.rtvision.com. You may download these documents for $25 through the City’s eGram page as long as you are a planholder. Hard copies of complete project documents are available for $150 at the City of Roseville, 2660 Civic Center Drive, Roseville, MN 55113, 651-792-7004. No refunds will be provided. Bids will only be accepted electronically from Contractors who are listed as planholders on the City’s Connex site. BID SECURITY: A certified check or proposal bond in the amount of not less than ten percent (10%) of the total amount bid, drawn in favor of the City of Falcon Heights, shall accompany each bid. This can be submitted either electronically with your bid through Connex or submitted via paper copy at or before the time of the bid opening. OWNER’S RIGHTS RESERVED: The City Council reserves the right to reject any and all bids, to waive irregularities and informalities therein and the right to award the contract in the best interests of the City. Published: Pioneer Press – 2/27/2025 & 3/6/2025 51 Connex advertisement (eAdvert) – 2/27/2025  CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 26, 2025 No. 25-16 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2025 PAVEMENT MANAGEMENT PROJECT, FH 25-01 WHEREAS, pursuant to resolution passed by the City Council January 22, 2025, the City of Roseville Engineering Department has prepared plans and specifications for the 2025 Pavement Management Project, the improvement of the Falcon Woods neighborhood which includes Autumn St, Prior Ave N, Summer St, Moore St, Howell St N and Garden Ave, as well as the Northome neighborhood which includes California Ave W, Idaho Ave W, and Iowa Ave W, and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the Pioneer Press, the official newspaper, the City’s website, and the eAdvert bidding platform, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published as required by law, shall specify the work to be done, shall state the date and time that the bids will be received by the City Administrator and City Engineer at which time they will be publicly opened at City Hall by the City Administrator and City Engineer, will then be tabulated, and will subsequently be considered by the Council. No bids will be considered unless sealed and filed with the Administrator and accompanied by a cash deposit, certified check or bid bond payable to the City of Falcon Heights for ten percent (10%) of the amount of such bid. ------------------------------------------------------------------- Moved by: Approved by: Randy Gustafson Mayor February 26, 2025 52 GUSTAFSON ____ In Favor Attested by: LEEHY Jack Linehan MEYER ____ Against City Administrator WASSENBERG February 26, 2025 MIELKE 2 53 BLANK PAGE 54  REQUEST FOR COUNCIL ACTION Meeting Date February 26, 2025 Agenda Item Policy H3 Attachment Resolution 25-17, Permit Application Submitted By Jack Linehan, City Administrator Item Approval of Resolution 25-17 Authorizing the City Administrator to Apply for a Stormwater Management Permit with the Rice Creek Watershed District for the Community Park Renovation Description As part of the Community Park renovation project, the City will be required to apply for a stormwater management permit with the Rice Creek Watershed District (RCWD). Permit applications are due 40 days in advance of the targeted approval meeting, so WSB has requested the City authorize the permit by Friday, February 28th to meet the deadline for April RCWD board approval date. Budget Impact Depending on the scope of the project, it may be up-to $5,400 plus additional review fees. The City has funds available as part of our 2025 project budget. Attachment(s) • Resolution 25-17 • Permit Application Action(s) Staff would recommend approval of attached resolution, authorizing the City Requested Administrator to apply for the Rice Creek Watershed District stormwater permit. City of Falcon Heights, Minnesota __________________________ 55  CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 26 2025 No. 25-17 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO APPLY FOR A RICE CREEK WATERSHED DISTRICT STORMWATER PERMIT FOR THE COMMUNITY PARK RENOVATION WHEREAS, the City of Falcon Heights is actively working to renovate 2050 Roselawn Avenue - Community Park; and WHEREAS, the renovation scope will trigger certain stormwater permitting requirements; and WHEREAS, the Community Park is located within the Rice Creek Watershed District; and WHEREAS, to maintain the project timeline, the City of Falcon Heights will need to apply for this stormwater permit with a submittal deadline of Friday, February 28th, 2025; and WHEREAS, the City of Falcon Heights has funds available for this permit application. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. Supports the request for stormwater permitting through the Rice Creek Watershed District. 2. Authorizes the City Administrator to sign the permit application as the authorized landowner on the City’s behalf ADOPTED by the Falcon Heights City Council this 26th day of February, 2025. ----------------------------------------------------------------------- Moved by: Approved by: ________________________ Randall C. Gustafson Mayor GUSTAFSON ___ In Favor Attested by: ________________________ MEYER Jack Linehan LEEHY ___ Against City Administrator WASSENBERG MIELKE 56 57 58